Proctor

BLANK AST 1 (004724)

UCPath Position ID: MI-DPT510500-TC004724-PD172957

Position Description History/Status

Approved Date:

5/3/2024 5:17:14 PM

Date Last Edited:

5/3/2024 5:17:11 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION         

Department:

510500 - CENTER FOR ACCESSIBLE EDUCATION (CAE)

Position Details

UCPath Position Number:

MI-DPT510500-TC004724-PD172957

Position Description ID

172957

UC Payroll Title:

BLANK AST 1 (004724)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

0.35

SUPERVISION

UCPath Reports to Position Number:

40871705

Reports to Payroll Title:

STDT DISABILITY SUPV 1

UCPath Department Head Position Number:

40064551

Department Head Payroll Title:

STDT DISABILITY MGR 1 

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

CAE's mandate is to provide services for disabled students who require accommodations. This position is to provide students with disabilities a "level playing field" throughout the campus community. This includes CAE testing locations, classrooms, laboratories, and in some cases in a remote environment. Proctors are responsible for a variety of duties within the Testing Center and all testing locations, including but not limited to providing accommodations, overseeing exams, maintaining academic integrity, providing a supportive and distraction reduced environment for our students and working with campus partners (professors, TA's & academic departments). CAE Proctors assist with clerical duties in the processing of testing related forms and correspondence including Proctor Sheets or Remote Exam Forms, email to faculty, data entry and overall clerical functions of the department. Proctor will also assist with data collection, scanning, answering phones and answering general questions from students and professors. The incumbent should present a professional and supportive demeanor.

Direct Service

Proctor Exams as needed, according to Proctor Sheet instructions and accommodations. Monitor students & document all testing activity on a regular basis, as defined by the policies and procedures of the Testing Center.  Provide accommodations across various campus locations or remotely. Assist in maintaining academic integrity of rooms and testing areas.

75%

Administrative/Operational& Clerical

Assist with preparing exams, proctor sheets and envelopes. Email professors using Outlook/Clockwork. Assist with data collection, scanning, answering phones and answering general questions from students and professors. Assist with any clerical or administrative duties for the Testing Center and the department as a whole.

20%

Other

Perform all assigned functions in a remote environment as required. Other duties as assigned.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

High school diploma or equivalent experience

Required

Bachelor's Degree

Degree from accredited 4 year institution preferred, or an equivalent combination of education and experience.

Preferred

Working knowledge of the unique academic needs of students with disabilities in a university setting and of the types of campus and community services, adaptive aids and assistive technology necessary to meet their needs.

Preferred

Verbal and written communication skills. Ability to make presentations. Ability to communicate tactfully with faculty, staff and students regarding services for students with disabilities, to convey information from Professors to Students or questions from Students to Professors.

Required

Ability to counsel and advise students regarding services. Ability to contact departments on campus and organizations off campus as a representative of the CAE.

Required

Working knowledge of computers, and software (Windows, Excel, and Microsoft Word, Outlook, and client management systems).

Preferred

Ability to work in a remote environment.

Required

Ability to work under pressure with frequent deadlines, making thoughtful decisions with speed and accuracy. Skill in working independently, organizing workload and following through on assignments with limited supervision.

Required

Interpersonal skills to interact diplomatically with students of various disabilities and diverse backgrounds and in a tactful manner.  Ability to interact effectively with university and other CAE personnel to coordinate services when needed. 

Required

General knowledge of laws that apply to persons with disabilities: Section 504of the Rehabilitation Act of 1973, the Americans with Disabilities Act, Assembly Bill 422, Assembly Bill 746, and others.

Preferred

Knowledge of FERPA and how it applies to working with student records.

Preferred

Ability to maintain a quiet and distraction reduced environment and ability to maintain academic integrity when proctoring.

Required

Ability to provide services in a timely manner or risk a complaint being filed with the Office of Civil Rights against the University.

Required

Ability to identify problems and successfully recommend solutions. Ability to assist in the development of processes and procedures. Ability to work with existing service delivery systems and propose new mechanisms for managing service activities.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Various locations

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.