Senior Director, Football Equipment Operations

ATH PROFL 4 (004151)

UCPath Position ID: TBD_577

Position Description History/Status

Approved Date:

4/25/2024 12:03:16 PM

Date Last Edited:

4/25/2024 12:03:12 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_577

Position Description ID

172745

UC Payroll Title:

ATH PROFL 4 (004151)

Business Title:

Senior Director, Football Equipment Operations

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046661

Reports to Payroll Title:

ATH SUPV 2

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

4152

ATH PROFL 3

1

5062

STOREKEEPER SR

1

POSITION SUMMARY

The Senior Director of Football Equipment Operations is responsible for the overall management and supervision of the equipment and apparel needs for the UCLA Football program.  This position will be under the general supervision of the Head Football Coach and report directly to the Assistant Athletic Director, Equipment Operations working specifically with the Bruin football program. Total number of individuals that you are responsible for equipping and outfitting; includes approximately 120 student-athletes, 11 coaches and over 30 support staff.  A successful candidate will be responsible for the daily management of the football equipment room, including procurement, logistics, monitoring inventory levels, and distributing all equipment and apparel for the UCLA football program.  The Senior Director will play an integral role as a member of the equipment department when it comes to building and maintaining relationships with vendors and the school's shoe and apparel partner.  Other duties include tracking of all items, locker room maintenance, facility upkeep, ensuring the safety of team issued gear and practice and training items, as well as oversight of staff issued apparel.  Position will serve as the primary contact for the setup of on and off campus team practices as well as the timely and efficient transportation of athletic equipment, uniforms and necessary apparel to all athletic contests – both at home at the Rose Bowl, on the road, and potentially off-site training camp locations.  Duties will also include hiring and training student managers, assisting with recruiting and camp operational needs, and daily laundry services to meet team needs.

Football Equipment & Apparel

 • Collaborate with Head Football Coach, Football Chief of Staff, Assistant Athletic Director, Equipment Operations, and department staff to review team requests and needs during championship and non-championship season, recruiting periods, and team related activities and workouts.

 • Fit all athletes with proper equipment/apparel, insuring their maximum protection, fit, size, and proper appearance.  This includes helmets, pads, cleats, and uniform.

 • Understand current equipment and apparel for inventory and ordering needs of product for current and future use.

 • Serve as the FB team’s main point of contact with shoe and apparel provider.  Work within provided parameters to determine and coordinate efficient and effective use of team’s provided allotment for student-athletes, coaches & staff.

25%

Football Equipment & Apparel

Research and review new equipment offerings to determine its suitability for the Football program.

 • Supervise the receipt, issuance, and storage of practice and competition equipment/apparel and the return after appropriate use.

 • Provide service to the Bruin football program with the highest level of service and professionalism.

 • Collaborate with Head Football Coach, Football Chief Of Staff to determine practice and game day staff and team attire in conjunction with shoe and apparel partner.

 • Inspect all equipment and apparel regularly for any maintenance issues and determine if repairable.  Make repairs as needed.

 • Anticipate seasonal requirements and weather conditions for special equipment needs during season and off-season.

25%

Equipment Purchasing & Procurement

Collaborate with Business and Finance staff to place all necessary orders of goods and apparel.

Understand current shoe and apparel contract and the various aspects of team related needs with all needed vendors.

Determine proper lead time needed and prepare requisitions for all equipment and apparel.

Review and maintain proper budget utilizing resources in most efficient manner possible.

Ensure completion of all purchase order requests to ensure fiscally responsibility orders and timely submission of all purchase orders, receipt of goods and/or services, including the processing and payment of invoices.

10%

Equipment Purchasing & Procurement

Collaborate with the Head Football Coach, Football Chief Of Staff, and Assistant Athletic Director, Equipment Operations on the long term facility, apparel, and equipment needs for the football program. 

Ensure prompt delivery of all goods needed and rectify all delivery/damage problems that may arise.  Follow up on late deliveries.

5%

Storage & Inventory

 • Understand and comply with department standards in terms of Inventory policy.

 • Manage the stocking and storage of equipment and apparel using provided storage capacities.

 • Perform pre and post season inventory of all team issued apparel and training equipment.

 • Keep detailed inventory records on all items received, issued, distributed and returned.

 • Responsible for the control and protection from theft of all items within area.

 • Work with staff to issue, track and tax distributed items in conjunction with campus and department policy.

 • Develop an inventory of all equipment as well as a maintenance and replacement plan for major equipment and facility related items.

10%

Equipment Transportation & Maintenance

 • Pack all equipment and apparel required for each game and / or offsite practice, including but not limited to the Rose Bowl, road games, bowl games and pre-season team practices, as needed. 

 • Collaborate with operations staff, shipping company, and designated staff at destination to ensure delivery times and locations, anticipating any traffic or logistical concerns as best as possible.

 • Serve as a point of contact on game day for additional team service needs (headset communications and sideline heaters/coolers) and collaborate with game operations staff to execute team needs.

 • Supervise and participate in the loading/unloading of equipment at each site and setup/breakdown to accommodate all team related needs. 

5%

Equipment Transportation & Maintenance

 • Upon arrival, set up equipment and apparel at designated site.

 • During competition, insure all equipment is properly fit for student-athletes.  Monitor equipment constantly for breakage and/or flaws.  Repair and change as required.

 • Prepare all gear for return, inventory and maintenance.

 • Coordinate with moving company to ensure that Equipment moving van is scheduled and on time for packing and delivery.

5%

Football Equipment Room Administration

 • Supervise 1 full-time employee and up to numerous student managers at any one time, including potential day of game staffing.  Hire, schedule, train and evaluate employee on a timely basis.

 • In conjunction with the Head Football Coach, Football Chief Of Staff, Football Sport Supervisor and Assistant Athletic Director, Equipment Operations, develop area budget and long range planning.

 • Contribute to the planning, review, and forecasting of equipment budgets for Football.

 • Work with camp office and football staff regarding potential needs for summer camp operations.

 • Assign lockers and locks to student athletes, coaches and staff in designated areas.

 • Responsible for the custodial and key access management of the equipment/locker areas.

5%

Football Equipment Room Administration

 • Attend trade shows and conferences and meet with vendors to maintain current knowledge of the equipment business as it pertains to the football program, as needed.

 • Maintain and upkeep football equipment room and locker room area as well as all team and facility related equipment.

5%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Two-five years of experience working in the Athletic Equipment field with specific Power 5 Football program or NFL team related experience preferred.

Preferred

Certification from the Athletic Equipment Manager’s Association (AEMA) required

Required

Possess drivers’ license and capability to drive motor vehicles as well as an electric cart, including passing University mandated requirements

Required

Skill in organizing material, people and information in a systematic way to optimize efficiency, including ability to work independently and with follow through on assignments with minimal direction.

Required

Working knowledge of methods, tools, equipment and material of the trade sufficient to organize work, evaluate progress and ensure work assignments meet stated standards, including demonstrated execution of prioritization of assignments in a timely fashion in fast paced environment.

Required

Understanding and demonstrated compliance with Departmental, University, Pac-12 and NCAA rules and regulations

Required

Strong knowledge of equipment and apparel maintenance and repair techniques in accordance to manufacturer specifications and the NCAA.

Required

Ability to establish and maintain a cooperative working relationship and effective communication with other staff members, students, and administrators and University personnel and public.

Required

Strong interpersonal and communication skills (oral and written) as well as being a relationship builder across many organization levels on campus, and externally. 

Required

Experience with staff supervision, Human Resources practices, confidentiality, organizational direction workflow, delegation, train programs and work evaluation.

Required

Writing skills to prepare forms, reports and correspondence with speed and accuracy; including ability to operate a computer with experience in Microsoft Office, Outlook and Windows.

Required

Understanding and acceptance of organizational goals and collaboratively and cooperatively working as a team member to support those goals and objectives.

Required

Must be able to speak on a one-on-one basis or in small group settings to convey and obtain relevant information.

Required

Understanding of budgets and budget management to prepare, maintain and close annual budgets, including ability to follow department and University general accounting and procurement guidelines.

Required

Skill in implementing and monitoring a quality control and inventory program sufficient to meet established specifications of the job.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel with teams and staff for competitions and meetings as needed.

Ability to perform effectively in dynamic work environment at odd hours and conditions at times.

Required

Ability to work flexible hours.

Required

Ability to work outdoors under different weather conditions.

Required

Ability to use a variety of hand tools.

Required

Strong vision, hearing and hand-eye coordination sufficient to set up equipment

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.