Assistant Director of On Campus Recruiting

ATH PROFL 3 (004152)

UCPath Position ID: TBD_354

Position Description History/Status

Approved Date:

4/11/2024 11:36:02 AM

Date Last Edited:

4/11/2024 11:35:55 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_354

Position Description ID

172356

UC Payroll Title:

ATH PROFL 3 (004152)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40140726

Reports to Payroll Title:

ATH MGR 1 PAC12

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under general supervision of the Director of Recruiting Operations the Assistant Director of On Campus Recruiting will coordinate and implement the day-to-day activities associated with the University's on campus official and unofficial recruiting visits for football. This includes advising the Director of Recruiting Operations and Assistant General Manager on all administrative areas involving bringing recruits to campus.  The Assistant Director arranges and conducts activities surrounding official and unofficial on-campus recruiting visits, communicates with football staff regarding recruiting activities and agendas, maintains documentation related to recruitment activities, and coordinates with compliance staff to ensure activities associated with on-campus recruiting and unofficial on-campus visits are in compliance with University, NCAA, and BIG10 recruitment regulation.

On Campus Recruiting Operations

Assist with oversight of daily operations of on campus recruiting.

Communicates with prospects and with their family members to make arrangements for campus visits.

Participates in activities associated with on campus official visits.

Engage in regular communication with the Athletic Department Compliance Office and apply NCAA and University Admissions rules and regulations, while scheduling and documenting monthly coaching staff compliance sessions.

Oversee and manage student workers

Maintain recruiting software, complete all visit paperwork within the ARMS database

Assist with all on-campus recruiting including correspondence with prospective student-athletes, the NLI process, recruiting boards, depth charts and player rankings.

30%

On Campus Recruiting Operations

Maintains required documentation related to planned recruitment activities and submits to Athletics Compliance Office.

Develop recruiting communication and strategy.

Work with equipment and creative content staff in planning on campus photoshoots for official visit prospects

Coordinate with Athletic Travel office all travel itineraries (flights/hotels/transportation) related to official visits.

Make arrangements for logistics required for on-campus recruiting visits, to include booking airline flights, hotel rooms, and ground transportation, planning meals, snacks, and hospitality rooms, and entertainment activities. Assist with the football operations staff as needed.

Communicates with football staff regarding recruiting activities and surrounding agendas.

25%

On Campus Recruiting Operations

Work closely with the Director of New Media to develop and implement a comprehensive plan to effectively market and inform prospects on the staff, program and university.

Assist with setting the template, organization and administration for all prospective student athlete visits- both official and unofficial visits. Provide direction for implementation and execution of all aspects regarding the visit.

Maintain and update a wide ranging and significant source of contacts for all recruiting related topics and information.

Ensure complete and proper adherence to all NCAA, Conference, and UCLA rules and regulations related to the process of recruiting including schedule regular compliance and rules updates and educational sessions.

25%

Admissions Preparation

Assist with gathering transcripts and test scores for all recruits, and counsel them on what they need to be admitted in both course selection and performance.

Work closely with the Director of Recruiting Operations to prepare scholarship and walk on offers for prospects wih admission.

Assist with coordinating academic interviews for recruits selected to need one in admissions process.

10%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related field.

Preferred

(1) to (3) Years

Minimum of one to three years of recruiting experience as a college recruiting coordinator.

Required

Ability to exercise sound judgment and to handle sensitive and confidential information/material with discretion.

Required

Ability to interact diplomatically with individuals of various social, economic, cultural, and educational backgrounds.

Required

Superior public relations skills, including outstanding interpersonal skills to establish and maintain effective working relationships and correspondence with staff, faculty, media, recruits, visiting coaches, donors, parents and Conference and NCAA officials.

Required

Ability to plan and prioritize assignments and work independently to complete assignments despite various deadlines, competing requirements and changing priorities.

Required

Ability to perform under stress and maintain composure in the face of resistance, indifference or hostility.

Required

Ability to organize and maintain a calendar system.

Required

Working knowledge of contracts and demonstrated budgetary skills.

Required

Working knowledge of University purchasing and accounting policies and procedures.

Preferred

Demonstrate word processing and computer skills to complete assignments with speed and accuracy.

Required

Ability to operate a computer with working knowledge of various computer software systems including: Microsoft Office, ARMS, Teamworks, Hudl, XOs, Prep Tracker, Page Maker, VISIO and database entry.

Required

Knowledge of University policies and procedures.

Preferred

Knowledge of Conference and NCAA rules and regulations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

May be required to travel for team activities; including home and away games.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Facility. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.