Assistant Director, Personnel & Recruiting Operations

ATH PROFL 3 (004152)

UCPath Position ID: 41086320

Position Description History/Status

Approved Date:

5/11/2026 10:50:01 AM

Date Last Edited:

5/11/2026 10:49:54 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

41086320

Position Description ID

172356

UC Payroll Title:

ATH PROFL 3 (004152)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40140726

Reports to Payroll Title:

ATH MGR 1 PAC12

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general supervision of the General Manager of Football Recruiting & Personnel and Sr.  Director, Recruiting Operations, the Assistant Director, Personnel & Recruiting Operations serves in a hybrid analytical and operational role supporting the Football program's recruiting and personnel functions.

The position is responsible for coordinating day-to-day recruiting operations, assisting with official and unofficial visits, maintaining recruiting systems and databases, developing recruiting strategy initiatives, and providing analytical support related to prospective student-athlete evaluations, roster management, recruiting strategy, and transfer portal activity.

The incumbent works collaboratively with coaching staff, recruiting staff, compliance, operations, creative/content personnel, alumni, and community stakeholders to support the strategic and operational objectives of the Football program while ensuring compliance with NCAA, Big Ten, and University policies.

Personnel & Recruiting Analytics

 • Research and compile strategic information regarding prospective student-athletes, including athletic evaluations, measurements, academic information, rankings, and character assessments.

 • Assist coaching staff with recruiting strategy and personnel evaluation processes.

 • Create, maintain, and organize recruiting evaluation databases and personnel reports.

 • Monitor transfer portal activity and maintain transfer evaluation tracking systems.

 • Analyze recruiting trends, roster composition, positional needs, and opponent recruiting activity.

 • Assist with self-scouting and personnel analysis related to team scheme and roster development.

 • Develop analytical reports and recruiting summaries for coaching staff.

40%

Personnel & Recruiting Analytics

 • Maintain recruiting boards, prospect rankings, depth chart information, and recruiting evaluation records.

 • Assist with organization and maintenance of recruiting software systems and personnel tracking tools.

 • Assist with preparation of recruiting materials, presentations, and evaluation summaries.

 • Track recruiting outcomes and generate reports to support strategic decision-making.

 • Research and maintain relationships with Southern California high school programs, youth leaders, alumni, and other recruiting stakeholders to support recruiting strategy and outreach efforts.

 • Assist with development and implementation of comprehensive recruiting strategy initiatives in collaboration with coaching staff.

0%

Recruiting Operations & Coordination

 • Coordinate and implement day-to-day recruiting operations and visit logistics.

 • Assist with planning and execution of official and unofficial recruiting visits.

 • Coordinate prospect travel arrangements, hotel accommodations, meals, transportation, and visit itineraries.

 • Communicate with prospects and family members regarding campus visits and recruiting schedules.

 • Maintain recruiting calendars, visit schedules, and recruiting documentation within ARMS and related systems.

 • Coordinate with compliance staff to ensure recruiting activities remain compliant with NCAA, Big Ten, and University regulations.

 • Collaborate with creative content, equipment, football operations, and travel staff regarding recruiting visit execution.

40%

Recruiting Operations & Coordination

 • Assist with recruiting communications and operational workflow management.

 • Assist with oversight and coordination of recruiting student workers and support staff.

 • Assist with outreach planning and communication strategies to strengthen relationships with recruits and their families.

 • Maintain recruiting software systems and monitor recruiting service platforms, rankings, and recruiting trends.

 • Assist with coordinating coaches’ recruiting travel schedules and logistics.

0%

Administrative & Compliance Responsibilities

 • Maintain required recruiting and personnel documentation.

 • Participate in compliance education sessions and ensure adherence to NCAA and Conference legislation.

 • Assist with departmental operational projects and administrative support functions.

 • Attend staff meetings and assist with special projects as assigned.

 • Comply with all Federal, State, University, NCAA, and Big Ten rules, regulations, and policies.

15%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree or equivalent experience and training.

Required

Experience supporting recruiting operations, player personnel, recruiting analytics, or football operations.

Required

Experience working with recruiting databases, spreadsheets, and reporting systems.

Required

Experience within Division I Football and/or NFL personnel operations.

Preferred

Experience with ARMS, HUDL, XOS, Teamworks, and recruiting database platforms.

Preferred

Experience with transfer portal evaluation and recruiting analytics.

Preferred

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Strong organizational, analytical, and communication skills.

Required

Ability to manage multiple priorities in a fast-paced environment.

Required

Knowledge of NCAA, Big Ten, and University policies.

Required

Knowledge of NCAA recruiting processes and football personnel operations.

Required

Ability to maintain confidentiality and exercise sound judgment.

Required

Understanding of roster management and scholarship planning processes.

Required

Ability to work nights, weekends and holidays as needed.

Required

Ability to travel for team activities as needed.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

May be required to travel for team activities; including home and away games.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Facility. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.