Deputy Director, Football Administration

ATH MGR 2 PAC12 (006565)

UCPath Position ID: TBD_83

Position Description History/Status

Approved Date:

5/2/2024 7:51:05 PM

Date Last Edited:

5/2/2024 7:50:52 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_83

Position Description ID

171865

UC Payroll Title:

ATH MGR 2 PAC12 (006565)

Business Title:

Deputy Director, Football Administration

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40062272

Reports to Payroll Title:

HEAD COACH 5

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC 12

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

006565

Athletics Manager 2 Pac12

2

006566

Athletics Manager 1 Pac12

1

006566

Athletics Manager 1 Pac12

4

004152

ATH PROFL 3

13

007455

DIGITAL COMM SPEC 3

5

006215

PRODUCER DIR AST

1

005062

STOREKEEPER SR

1

POSITION SUMMARY

The incumbent will be directed by the Head Football Coach and assume oversight and responsibility for the football program's activities on a daily basis in departmental operations, especially in relation to the Head Football Coach and program operation. The Deputy Director, Football Administration is responsible for management of assigned areas, serving as a main point of contact for the department operation, and maintaining consistent and equitable policies for football program in regards to other administrative areas and oversee the use of available resources to the program in an equitable, efficient, effective and compliant manner at all times. Primary responsibilities will also focus on the development and well-being of over 115 student-athletes and their growth in all areas as students and leaders in the classroom, fields of competition and in the community.  Other duties include the representation of the football program at external events with the Head Football Coach and others in the campus and wider community and oversight of the programs budget and forecasting.  Furthermore, this position will serve as the department's administrative liaison in many areas in the department, on campus, within the Big Ten conference and other affiliated conferences, and nationally through the NCAA.

Football Program Organizational Management

 • Oversee and direct the Chief of Staff and Operations staff

 • Provide oversight to the Equip Ops department working collaboratively with the Asst. AD of Equip Ops

 • Develop departmental policies and procedures for FB staff and SAs; ensure all staff members are adhering to systems, controls, and policies of the program, department, University, Conferences, NCAA, and state

 • Assist the Head Coach with communication and management of Coaches and staff

 • Maintain knowledge of NCAA, Conference, Campus, University, and state policy and governance regulations to disseminate and execute policies to maintain program compliance and operational efficiencies

 • Continuously review staffing roster for FB program and assign duties in an efficient manner that aligns with department and campus policies

10%

Football Program Organizational Management

 • Exercise discretionary authority to solve problems in assigned areas of responsibility within dept to ensure consistency and programmatic excellence.

 • Remain current with Compliance policies and programs; communicating with appropriate staff/coaches, including Head FB Coach

 • Communicate with the AD, Exec SAAD/FB or designee(s) concerning program progress and SA initiatives

 • Create, execute and oversee the implementation of programs assisting in the growth and development of SAs in regards to their personal and academic wellbeing.  Includes but not limited to: financial aid, compliance, housing, nutrition, medical, and additional services

 • Collaborate with senior management to enhance programs and processes that create efficiencies throughout the dept and other campus entities

10%

Football Program Organizational Management

 • Provide leadership, advice, and assistance to management, staff, and coaches; representing the interests of the programs and department on a variety of campus issues

 • Ensure that football staff working on behalf of UCLA represent the goals of the program and values of the department at all times, including department, university, and NCAA compliance

 • Collaborate with various internal department groups that assist with football program to keep all parties up to date using developed software communication tools. Areas include equipment operations, sports medicine, athletic communications, performance, academics, IT and video staff, as well as SAs, coaches and support staff

 • Understand and review staffing plans for recruiting to ensure efficient use of time and resources available to program

10%

Recruiting and New Media

 • Oversee and direct the Football Recruiting staff

 • Ensure staff are working collaboratively with the Head Football Coach, assistant coaches, and recruiting personnel staff in the identification, evaluation and recruitment of prospective student athletes

 • Assist with the on-campus recruiting staff's organization, scheduling and logistics of all official and unofficial visits of prospective student athletes

 • Establish and execute short and long term goals as it relates to the overall vision of UCLA Football's NIL activities

 • Build and facilitate relationships with NIL partners

 • Oversee and direct the Football Media staff

 • Review the strategic plan related to the program’s recruiting multimedia initiatives, focusing on recruiting student-athletes, from graphic creation & design to photoshoots

20%

Student-Athlete Development

 • Oversee the Player Development staff.

 • Assist with serving as mentor for student athletes in conjunction with University provided resources to address well-being initiatives.

 • Provide strong example to student athletes during their formative years and throughout time on campus.

 • Develop leadership program that incorporates accountability, for all student athletes to follow and maintain proper behavior and attitude throughout the academic year and playing.

 • Work with strength and conditioning staff to develop comprehensive annual plans for daily maintenance & whole-body growth for SAs.

 • Collaborate with Sports Medicine staff and team physicians to address concerns and needs of student- athletes. Utilize resources provided by department and on campus as needed.

10%

Student-Athlete Development

 • Attend student-athlete meetings with program and department staff as needed.

 • Provide feedback and guidance to student-athletes during a transformative period in their lives.

 • Work with the student-athletes to guide their choices both on and off the football field.

 • Be available to student-athletes during times of need in many areas of their lives.

 • Work to create an open and welcoming environment for all members of the football program to be a part of and enjoy.

 • Assist student-athletes with campus and academic and personal concerns as needed and within proper department and campus guidelines.

 • Remain a point of contact for alumni football players after their time at UCLA to create an inclusive atmosphere at all times for the program.

10%

Administrative Area Management

 • Assess and diversify staffing to best utilize resources available, including financial, human, and time to be as efficient as possible

 • Collaborate with University officials to provide guidance and direction to DIA staff in order to enhance the growth and development of student athletes both on and off the field

 • Work with staff to develop strategic initiatives and programs that benefit program, coaches, staff and student athletes that are executed in a consistent, efficient, compliant and professional manner

 • Confer with the Director of Athletics, Head Football Coach, Associate AD/Compliance, Associate AD/Football regarding any actual or potential violation of NCAA rules, and recommend procedures to preclude such violations

5%

Administrative Area Management

 • Work with Athletics HR to ensure staff and coaching positions are filled accurately and that in-service training and development opportunities are met

 • Work with Game Operations staff, Head FB Coach, Director of FB Operations, FB Equipment manager to develop travel plans for program for all away games and logistical operations for home games

 • Work with Facilities staff to develop a maintenance plan for Wasserman FB Center and Spaulding Practice field, as well as home team areas of Rose Bowl to tell an impactful visual story

 • Oversee the daily operational functions of the FB program – including recruiting initiatives, social media strategy, player development needs, facility planning and long-term strategy

5%

Administrative Area Management

 • Advise the coordination of recruiting efforts and collaborate with department efforts as needed

 • Work with various departments on campus to enhance holistic offerings for student athletes both on and off the field, including sports medicine and athletic performance areas

 • In conjunction with Exec SAAD/FB, responsible for the development, oversight, execution and reconciliation of budget, including adherence to university and department procurement guidelines.

5%

Sports Program Representation

 • Represent Head FB Coach at various meetings and department functions when possible. Assume and handle duties and responsibilities such as University, BIG10 Conference and NCAA committee assignments

 • Utilize superior public relations skills to establish and maintain strong relationships with all stakeholders, including fans, donors, alumni, staff, campus, department, and other conference representatives

 • Act as the primary administrative liaison to the Head FB Coach.  Work directly with various department and campus offices on a variety of matters across the department

 • Convene and set agenda for football program meetings and operations

 • Attend required Departmental meetings and ensure other coaches and staff attend as well to ensure proper department alignment occurs

5%

Sports Program Representation

 • Collaborate with Head FB Coach, Exec SAAD, SAAD and AD on long term vision and execution plan for UCLA football

 • Ensure practice and competition facilities, event management, travel, communication methods, and student welfare issues are maintained for the best possible competitive result

 • Work with Athletic Director, Head FB Coach and Exec SAAD/Football on game and competition scheduling opportunities as they arise

 • In conjunction with Exec SAAD/CFO, and Exec SAAD/FB manage all personnel actions, including promotions, reclassification requests, merit increases and disciplinary actions for all coaches and staff

 • Provide primary direction and guidance to the administrative staff to enhance the program offerings

 • Handle special projects as assigned by the Director of Athletics and Head FB Coach

5%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor’s degree is preferred

Preferred

Master's Degree

Additional degree’s preferred

Preferred

PhD

Additional degree’s preferred

Preferred

Juris Doctor (JD) Degree

Additional degree’s preferred

Preferred

Ten (10) Years

Ten (10) years of progressively responsible experience in University or corporate operations management, or equivalent work experience in college athletes.

Required

Or

Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

Required

Excellent organizational skills with the ability to handle multiple tasks and solve complex problems.

Required

Strong management, interpersonal, and organizational skills

Required

Proven history of excellent administrative and financial management skills. 

Required

Excellent human relations skills and the ability to work with various university constituents ability to develop and use empathetic listening skills, communicate with clarity, and maintain an attitude that conveys respect, cooperation, honesty, and resourcefulness. 

Required

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Required

Ability to maintain sensitive and confidential information.

Required

Knowledge of principles of personnel management, including supervision, training and performance evaluation

Required

Proficient in Microsoft Office Programs.

Required

Excellent written and oral communication skills, as well as exceptional critical listening and thinking skills. 

Required

The ability to develop and promote the ideas of sportsmanship, ethics, leadership, and excellence

Required

Knowledge of campus, Conference, and NCAA rules and regulations

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Incumbent will be required to travel for team activities, including away games.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center, 325 Westwood Plaza. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.