Chief of Staff, Football

ATH MGR 2 PAC12 (006565)

UCPath Position ID: 40056748

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1121266

Approved Date:

4/30/2024 7:47:01 PM

Date Last Edited:

4/30/2024 7:46:57 PM

Last Action Effective Date:

3/1/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40056748

Position Description ID

166386

UC Payroll Title:

ATH MGR 2 PAC12 (006565)

Business Title:

Chief of Staff, Football

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40062272

Reports to Payroll Title:

HEAD COACH 5

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

6566

ATH MGR 1 PAC12

1

7455

DIGITAL COMM SPEC 3

2

4151

ATH PROFL 4

1

6214

PRODUCER DIR

1

4152

ATH PROFL 3

2

POSITION SUMMARY

The incumbent will be directed by the Deputy Director, Football Administration and assume oversight and responsibility for the football program's operations, video and equipment staff. The Chief of Staff, Football is responsible for management of assigned areas, serving as a main point of contact for the department operation, and maintaining consistent and equitable policies for football program in regards to other administrative areas and oversee the use of available resources to the program in an equitable, efficient, effective and compliant manner at all times. Primary responsibilities will also focus on the development and well-being of over 115 student-athletes and their growth in all areas as students and leaders in the classroom, fields of competition and in the community.  Other duties include the representation of the football program at external events with the Head Football Coach and others in the campus and wider community and oversight of the programs budget and forecasting.  Furthermore, this position will serve as the department's administrative liaison in many areas in the department, on campus, within the BIG10 and other affiliated conferences, and nationally through the NCAA.

Football Program Organizational Management

 • Coordinate daily, weekly, quarterly, and annual plans along with Head Football Coach, Associate AD/Football that best maximizes student-athlete schedules and times based on NCAA regulations and academic needs.

 • Develop departmental policies and procedures for football staff and student athletes and ensure all staff members are adhering to systems, controls, and policies of the program, department, University, BIG10 and MPSF Conferences, NCAA, and state.

 • Maintain knowledge of NCAA, Conference, campus, University, and state policy and governance regulations to disseminate and execute policies as needed to maintain program compliance and operational efficiencies.

10%

Football Program Organizational Management

 • Constantly review staffing roster for football program and assign duties in the most efficient manager that remains consistent with department and campus policies.

 • Exercise discretionary authority to solve problems in assigned areas of responsibility within department and campus policy to ensure consistency and programmatic excellence is embedded in UCLA football program.

 • Remain up to date with Compliance policies and programs and communicate with appropriate staff/coaches, including Head Football Coach, to confirm policies are met as well as intent.

 • Communicate with the Athletic Director, Associate AD/Football or designee(s) concerning department progress on program progress and student-athlete initiatives.

10%

Football Program Organizational Management

 • Maintain oversight and control of academic progress of all football student athletes. Collaborate with necessary staff, including Academic and Student Services to provide best possible outcome for student academic initiatives and goals.  Address issues and scheduling conflicts as they arise to the benefit of the student-athlete and in line with department policies.

 • Create, Execute and oversee the implementation of programs assisting in the growth and development of student athletes in regards to their personal and academic wellbeing.  Includes but not limited to financial aid, compliance, housing, nutrition, medical, and additional services.

 • Understand staffing plans for recruiting and review plans and expenses to ensure efficient use of time and resources available to program.

10%

Football Program Organizational Management

 • Collaborate with senior department management to enhance programs and processes that create efficiencies throughout the sport and administrative areas and other campus entities as needed.

 • Provide leadership, advice, and assistance to department management, staff, and coaches, and represent the interests of the programs and department on a variety of campus issues.

 • Ensure that football staff working on behalf of UCLA represent the goals of the program and values of the department at all times, including department, university, and NCAA compliance in all ways.

 • Collaborate with various internal department groups that assist with football program to keep all parties up to date using developed software communication tools. Areas include equipment operations, sports medicine, athletic communica

10%

Equipment Operations

 • Provide supervision (injunction with the Asst. AD Equipment Operations) of the overall management and supervision of the equipment and apparel needs for the UCLA FB program.

 • Collaborate with Head FB Coach, Deputy Director, Football Administration, Assistant Athletic Director, Equipment Operations, and department staff to review team requests and needs during championship and non-championship season, recruiting periods, and team related activities and workouts.

 • Research and review new equipment offerings to determine its suitability for the FB program.

 • Collaborate with Head FB Coach, FB Chief of Staff to determine practice and game day staff and team attire in conjunction with shoe and apparel partner.

 • Anticipate seasonal requirements and weather conditions for special equipment needs.

25%

Administrative Area Management

 • Assess and diversify staffing to best utilize resources available, including financial, human, and time to be as efficient as possible.

 • Collaborate with University officials to provide guidance and direction to DIA staff in order to enhance the growth and development of student athletes both on and off the field.

 • Work with staff to develop strategic initiatives and programs that benefit program, coaches, staff and student athletes that are executed in a consistent, efficient, compliant and professional manner.

 • Confer with the Director of Athletics, Head Football Coach, Deputy Director, Football Administration and Sr. Associate AD/Compliance, Executive Sr. Associate AD/Football regarding any actual or potential violation of NCAA rules, and recommend procedures to preclude such violations.

10%

Administrative Area Management

 • Follow up with HR office to confirm that staff & coaching positions are filled accurately & all in-service training & development opportunities are met.

 • Work with Game Ops staff and Head FB Coach, Deputy Dir, Football Admin, Dir of FB Ops, FB Equipment manager to develop travel plans for program away games & logistical operations for home contests.

 • Work jointly with Facilities staff to develop a maintenance plan for Wasserman FB Center and Spaulding Practice field, & home team areas of Rose Bowl to tell an impactful visual story.

 • Collaborate with the Deputy Dir, FB Admini, ESAAD/FB and ESAAD/CFO to develop and review annual budget.

 • In conjunction with Deputy Dir, FB Admin, oversight, execution & reconciliation of budget, including adherence to university & dept procurement guidelines.

10%

Video

 • Assist with oversight and managing the acquisition of “coaching” / internal media content for games and practice of the UCLA Athletics Football Team.

 • Provide indirect oversight of 4FTE.

 • Meet with team representatives and/or coaches to review scheduling and recording of games, practices, recruiting and training recorded materials.

 • Meet with team representatives and/or coaches to review scheduling and recording of games, practices, recruiting and training recorded materials.

 • Manage and oversee post-production requests.

10%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor’s degree or equivalent experience.

Required

Additional degrees preferred (i.e. MBA, JD, pHD)

Preferred

The candidate must have a minimum of ten (10) years of progressively responsible experience in University or corporate operations management, or equivalent work experience in college athletes.

Required

Or

Skill in managing and organizing personnel, equipment and material resources in order to provide the most efficient working environment. Utilize skills in hiring and training employees to perform a variety of tasks.

Required

Possess strong knowledge of and ability to comply with NCAA, BIG10, and University rules and regulations as they apply to Intercollegiate Athletics, including understanding Title IX and Gender Equity policies and issues.

Required

Ability to interact with, and relate to a variety of constituents from a variety of social, economic, educational and cultural backgrounds.

Required

Comprehend the NCAA landscape, both now and long term in regards to student-athlete welfare and competitive resources.

Required

Demonstrated experience in using sound judgement to handle sensitive and confidential information/material. Be able to analyze situations and systems, identify problems and implement objective and fair solutions.

Required

Possess general knowledge of financial and personnel policies, principles and procedures in a central administrative University setting, as well as, general management principles.

Required

Have skill in prioritizing tasks to reflect the importance of the job, including ability to create a schedule and communicate effectively with all affected parties.

Required

Employ excellent writing and oral communication skills to communicate effectively at a variety of levels including University Senior management, officials of the NCAA and BIG10, administrators, staff, and coaches.

Required

Strong value system and morals to demonstrate leadership to student athletes and program.

Required

Experience in managing a multi-million dollar budget with various layers and the ability to use existing resources efficiently to align with departmental budgetary goals.

Required

Have the ability to synthesize complex information, including legal and financial information, for presentation in a clear and comprehensive manner.

Required

Ability to work cooperatively with other University departments in a complex administrative environment. Knowledge of campus, BIG10 conference, and NCAA rules and regulations

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel for all team activities, including home & away games.

Ability to work nights, weekends, holidays & odd hours.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center, Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.