Special Assistant to the Head Football Coach

ATH MGR 1 PAC12 (006566)

UCPath Position ID: 40975979

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1138043

Approved Date:

5/13/2024 12:03:14 PM

Date Last Edited:

5/13/2024 12:03:06 PM

Last Action Effective Date:

3/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40975979

Position Description ID

169349

UC Payroll Title:

ATH MGR 1 PAC12 (006566)

Business Title:

Special Assistant to the Head Football Coach

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40062272

Reports to Payroll Title:

HEAD COACH 5

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Special Assistant to the Head Football Coach will assist and advise the Head Football Coach in all aspects of the football program, from player recruiting and development to game planning and strategy and will review functions of the department while providing leadership and growth initiatives for coaches, staff and student athletes.  The Special Assistant to the Head Football Coach will serve as an integral member of the football program while serving as an advisor with the entire football staff and student-athletes. The individual will work with coaches and staff on a daily basis to find efficiencies through objective measures using data driven decisions and also assist the head coach in alumni relations, fundraising, social justice initiatives and student-athlete development off the field.  Incumbent will have a strong knowledge of college athletics, especially football and be able to positively impact the lives of those they encounter.  Additionally, this position will serve as a liaison for the Head Coach, Football in many areas in the department, on campus, within the Conference and nationally through the NCAA and AFCA.

Leadership and Personnel Development

 1. Serve as mentor or for student athletes in conjunction with University provided resources to address well-being initiatives as they arise. (E) 2.              Provide Leadership examples and plans for coaching staff, especially around younger coaches and staff. (E) 3.              Demonstrate a strong example to student athletes during their formative years and throughout time on campus. (E) 4.              Develop a leadership program for student athletes, staff and coaches to follow and maintain proper behavior and attitude throughout the academic year and playing season and beyond their time at UCLA. (E) 5.              Attend necessary student-athlete meetings with program and department staff as needed. (E) 6.              Provide feedback and guidance to student-athletes during a transformative period in their lives. (E) 7.              Work with the student-athletes to guide their choices both on and off the football field, including any permissible Name, Image, Likeness ("NIL") activities. (E) 8.              Be available to student-athletes during times of need in many areas of their lives. (E) 9.              Collaborate with department and campus staff to address the concerns of the student-athletes in the football program. (E) 10.              Understand program's sport science initiatives and be able to articulate the benefit to student-athletes on how to best prepare for success on and off the field, in the classroom and in the community. (E) 11.              Work to create an open and welcoming environment for all members of the football program to be a part of and enjoy. (E) 12.              Provide an additional resource to student- athletes in all matters of their daily activities. (E) 13.              Assist student-athletes with campus and academic and personal concerns as needed and within proper department and campus guidelines. (E) 14.              Serve as a point of contact for alumni football players after their time at UCLA to create a family atmosphere at all times for the program. (E)

50%

Game Planning

 1. Review prior performances to identify team opportunities for growth individually and as units on the offensive and defensive side of the ball in games. (E) 2.              Aid head coach in special projects that advance the goals of the department, program, coaches, staff and student-athletes. (E) 3.              Assist in day by day planning for the program in consultation with Head Coach, Football in all areas of program administration. (E) 4.              Provide statistical and data analysis for team on daily, weekly, monthly, season basis to engage coaches and especially Head Coach in operations of daily programming. (E) 5.              Through knowledge of talent and sport, help identify potentially successful student-athletes each week that best position the program to be successful. (E) 6.              Collaborate with coaches to develop roster into a cohesive unit for season overall and week to week (E) 7.              Provide self-scout of UCLA after practice and games to identify players that best help program improve and be successful. (E) 8.              Study existing film to prepare and have thorough understanding of current roster and areas of improvement. Work with Head Coach and Assistants Coaches to best address those areas overall and week to week. (E) 9.              Posses a strong understanding of current schemes on all parts of football game (offense, defense, special teams) and assist coaches in developing strategies to combat them and be successful. (E) 10.              Reviews prior performances to identify team opportunities for growth individually and as units on offensive, defense, and special teams during games. (E) 11.              Serve as advisor in terms of game management and team needs throughout week and in game. (E)

25%

Football Program Organizational Management

 1. Assist with the coordination of daily, weekly, quarterly, and annual plans along with Head Football Coach, Chief of Staff, and Football Sport Administrator to best maximize student-athlete schedules and times based on NCAA regulations and academic needs. 2.              Review program procedures for football staff and student athletes and ensure all staff members are adhering to systems, controls, and policies of the program, department, University, Conference, NCAA, and state. (E) 3.              Maintain knowledge of NCAA, Conference, campus, University, and state policy and governance regulations to disseminate and execute policies as needed to maintain program compliance and operational efficiencies. (E) 4.              Assist in  review of football program staff to assign duties in the most efficient manager that remains consistent with department and campus goals and policies. (E) 5.              Remain up to date with Compliance policies and programs and communicate with appropriate staff/coaches, including Head Football Coach, to confirm policies are met as well as intent. (E) 6.              Communicate with the Head Football Coach, Chief of Staff, Football Sport Administrator or designee(s) concerning progress on student-athlete initiatives and leadership plans. (E) 7.              Collaborate with senior department management to enhance programs and processes that create efficiencies throughout the sport and administrative areas and other campus entities as needed. (E) 8.              Provide leadership, advice, and assistance to department management, staff, and coaches, and represent the interests of the programs and department on a variety of campus issues. (E) 9.              Continually work with football staff to represent the goals of the program and values of the department at all times, including department, university, and NCAA compliance in all ways (E) 10.              Understand staffing plans for recruiting and review plans and expenses to ensure efficient use of time and resources available to program. (E)

10%

Sports Program Administration and Representation

 1. Represent Head Football Coach at various meetings and department functions when possible. Assume and handle duties and responsibilities, which may arise from time-to-time such as University, Conference and NCAA committee assignments, including travel as needed. (E) 2.              Possess superior public relations skills with internal and external staff to establish and maintain strong relationships with all stakeholders, including fans, donors, alumni, staff, campus, department, and other conference representatives. 3.              Work collaboratively through department and state established compliant parameters to assist student-athletes in Name, Image, Likeness (NIL) pursuits. (E) 4.              Attend required Departmental meetings and ensure other coaches and staff attend as well to ensure proper department alignment occurs. (E) 5.              Collaborate with Head Football Coach, Director of Athletics and Football Sport Administrator on long term vision and execution plan for UCLA football. (E) 6.              Work with Head Football Coach, Director of Athletics and Football Sport Administrator on potential future game scheduling opportunities. (E) 7.              Handle special projects as assigned by the Head Football Coach, Director of Athletics, and/or Football Sport Administrator. (E)

10%

Rules Compliance

 The DIA is governed by the NCAA, PAC-12 (or subsequent conference), and the University of California. As an employee of the DIA, incumbent is required to comply with the applicable rules, regulations and policies of those organizations. 1.              Remain current with and abide by the rules and regulations of the NCAA, Conference, University, and DIA. (E) 2.              Review and retain all rules compliance documentation disseminated by the DIA Compliance office as it relates to changes and updates to, and rulings on the current rules and regulations. (E) 3.              Report all NCAA/Conference violations per DIA policy. (E) 4.              Consult with DIA Compliance Administrative Staff regarding any rules and regulations in question. (E) 5.              Attend training classes as necessary. (E) 6.              Sign the annual NCAA Certification of Compliance form as required by NCAA Bylaw 18.4.2.1 (d). (E) 7.              Complete the annual Athletically Related Income form as required per department policy. (E) 8.              Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a "Responsible Employee." (E) 9.              Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree or equivalent experience.

Required

Master's Degree

Additional degrees preferred.

Preferred

Juris Doctor (JD) Degree

Additional degrees preferred.

Preferred

PhD

Additional degrees preferred.

Preferred

It is preferred this candidate have a minimum of fifteen (15) years of progressively responsible experience in a University athletic department setting as an executive or in leadership role.

Preferred

And

Head Coaching experience at collegiate and/or professional level preferred

Preferred

Demonstrated experience in using sound judgement to handle sensitive and confidential information/material.

Required

Skill in managing and organizing personnel, equipment and material resources in order to provide the most efficient working environment.

Required

Ability to interact with, and relate to a variety of constituents from a variety of social, economic, educational and cultural backgrounds. Ability to create a schedule and communicate effectively with all affected parties in a clear, concise manner showing empathy and a human approach.

Required

Comprehend the NCAA landscape, both now and long term in regards to student-athlete welfare and competitive resources.

Required

Possess strong knowledge of and ability to comply with NCAA, Conference, and University rules and regulations as they apply to Intercollegiate Athletics. Ability to understand Title IX and Gender Equity policies and issues.

Required

Computer literacy, particularly in Microsoft Office applications and on email.

Required

Be able to analyze situations and systems, identify problems and implement objective and fair solutions. Have skill in prioritizing tasks to reflect the importance of the job.

Required

Possess general knowledge of financial and personnel policies, principles and procedures in a central administrative University setting, as well as, general management principles.

Required

Utilize skills in hiring and training employees to perform a variety of tasks.

Required

Employ excellent writing and oral communication skills to communicate effectively at a variety of levels including University Senior management, officials of the NCAA and Conference, administrators, staff, and coaches.

Required

Strong value system and morals to demonstrate leadership to student athletes and program.

Required

Have the ability to synthesize complex information, including legal and financial information, for presentation in a clear and comprehensive manner.

Required

Ability to work cooperatively with other University departments in a complex administrative environment. 

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel.

Ability to work long hours, especially on weekends and nights.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.