Director of Operations, Women's Basketball

ATH MGR 1 BYA (006566)

UCPath Position ID: 40050728

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1000847

Approved Date:

1/21/2026 7:43:41 PM

Date Last Edited:

1/21/2026 7:43:36 PM

Last Action Effective Date:

6/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40050728

Position Description ID

165392

UC Payroll Title:

ATH MGR 1 BYA (006566)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046107

Reports to Payroll Title:

HEAD COACH 5

UCPath Department Head Position Number:

40065249

Department Head Payroll Title:

FUNDRAISING MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the Department of Intercollegiate Athletics (DIA) Head Basketball Coach manage the administration of the women's basketball program and take care of any and all tasks as deemed necessary by the Head Coach. These include, but are not limited to: Scheduling of home and road pre-season games; Planning and arranging all aspects of team travel including developing itineraries, planning meals, selecting hotels, arranging transportation logistics, and managing all travel-related issues while on team trips; Ordering and distributing player and staff equipment, both through Adidas and outside vendors; Hire, train and supervise student mangers; Manage the distribution of tickets for the women's basketball program including accounting for game tickets for coaching staff, student-athletes, high school coaches, recruits, and key alumni and organizing procurement of tickets for all road games for the use of traveling staff and student-athletes. In addition, work with the head coach and develop proposals for facilities upgrades, submit and maintain budgets, and coordinate with DIA Business & Finance for approval. Arrange training table meals for women's basketball program, including scheduling with appropriate vendor or restaurant, coordinate with DIA Nutritionist as appropriate. Manage the video library of women's basketball games, as well as supervise the video coordinator. Act as Women's Basketball's liaison to Alumni, Sports Information and Marketing departments, and work to develop new ways to attract fans, followers, and stay up-to-date on technology. Coordinate community service projects for the team and staff. Manage the Head Coach's calendar and schedule meetings and fund raising opportunities as they arise. Position requires traveling with team and attending all games and, hence, evenings and weekend hours are required. 

Travel & Ticket Administration

1. Develop a team travel itinerary with Head Coach for each road trip (approximately six or seven annually) including air transportation, ground transportation to and from both home and road airport, accommodations, meal schedule and venues, arrangements for practice facilities and time, and other logistics as necessary. (E) 2. Coordinate all team travel arrangements with on-site travel agent for flight, hotels, ground transportation, and other incidentals. (E) 3. Travel with team and manage all travel arrangements coordinating as necessary with UCLA travel agent, hotel manager, restaurant managers, airline representatives, and other personnel. (E) 4. Utilizing UCLA corporate card, withdraw necessary funds to provide student-athletes and coaches with meal and incidental allowances as permitted by NCAA and University policy. Maintain sufficient documentation as required for reimbursement through UCLA Travel and as required by the NCAA. (E) 5. Review all expenses related to travel for accuracy, address problems with appropriate vendors, account for all expenses and provide for appropriate documentation in order to obtain final approval on expenses. (E) 6. Procure tickets from opponent on all road games, develop a seating plan, assign tickets to student-athletes, staff, parents, key alumni, etc. Turn in paperwork to account for use of tickets. (E) 7. Act as primary contact for parents of all student-athletes while on road trips. As such, the cell number of a department-provided or cell phone is made available to all student-athletes and their parents. (E) 8. As permitted by NCAA, arrange for ticket distribution for student-athletes providing proper controls and deadlines. (E) 9. Troubleshoot all matters related to travel during road games and ticketing on both road and home games. (E)

25%

Student Services - Housing, Meals, Parking & Financial Aid

1. Manage the Bruin Card/Training Table program for missed meals during practice, fall and spring workouts. (E) 2. Review and account for all invoices before sending them to DIA Business & Finance for approval. (E) 3. Work with DIA Compliance in the assignment of dormitories during the school year. (E) 4. During winter breaks, arrange for housing and meals for student-athletes in the dormitories or by arranging for housing and meal allowances for student-athletes who elect to live off-campus. Arrange dormitory assignments. (E) 5. Act as liaison with UCLA Housing for all housing-related issues involving student-athletes. (E) 6. Coordinate parking for student-athletes. (E) 7. Liaison with UCLA Financial Aid Office and the student-athlete regarding matters related to financial aid such as the application and disbursement process. (E)

15%

Scheduling

1. Working directly with the Head Coach, develop a competitive and cost-efficient game schedule, utilizing RPI, facilities availability, and best possible experience for the student-athlete. (E) 2. Contact, negotiate, and contract for exhibition games within the NCAA rules, and turn in paperwork to insure that those entities are receiving payment in a timely manner. (E) 3. Coordinate with Pauley Pavilion staff and other department coaches to avoid scheduling conflicts, and mediate the needs of other programs with those of Women's Basketball. (E)

15%

Equipment

1. Work with equipment room to order gear needed for team and staff for every aspect of the season, from pre-season workouts, practice and game gear to post-season tournaments. (E) 2. Manage and distribute athletic apparel as needed, and work with Adidas and UCLA to handle specific equipment needs for players (ie, injuries, orthotics, etc.). (E)  3. Size incoming freshmen for shoes and apparel and keep and archive of all sizes, etc. (E) 4. Uphold UCLA, NCAA and BIG10 rules regarding apparel, logos, and trademarks. (E)

15%

External Relations

1. Act as liaison and nurture ongoing relations with former players, many of whom are now playing professionally, and with key UCLA alumnae. (E) 2. Schedule speaking engagements for Head Coach and increase her visibility in the surrounding community and nationally. (E) 3. Manage special events for former players and staff. (E) 4. Plan end of the year banquet with DIA staff and schedule and host Hospitality Room for five games per season. (E) 5. Develop and implement community service plan designed to get players into the community and develop a program to give back." (E)"

10%

Management of Video Archive

1. Manage a video archive that includes over 1,500 college basketball games for scouting  purposes including managing a database which identifies the location of the tapes. (E)   2. Videotape all games of opponents or possible opponents. (E) 3. Maintain state-of-the-art video taping equipment and replace and update equipment as is necessary and within budget. (E) 4. As requested, exchange video tapes with other institutions. Upload BIG10 games to server.(E) 5. Provide copies of games to game officials, staff and coaches. (E)

5%

Facilities

1. Develop proposals for facilities (i.e. office and locker room) upgrades. (E) 2. Act as liaison with DIA Facilities staff to communicate head coaches' needs and requests. (E) 3. Work with visiting team and CRA to coordinate practices time for opponents. (E)

5%

Other Duties

1. Interview, train and hire" student managers. (E) 2. Provide direction to full-time Staff Associate, Women's Basketball. (E) 3. Review the foundation balance to determine abilities to fund projects, special trips, or other unique programs, and look for ways to increase giving to the foundation. (E) 4. Act as liaison to Sports Information, Marketing, and Alumni to meet the needs of the Head Coach and these entities, allowing the program to grow and develop in all areas. (E)"

5%

Rules Compliance

The DIA is governed by the NCAA, Big10 Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations. Review and retain all rules compliance disseminated by the DIA Compliance office. Report all NCAA and conference violations. Sign the annual NCAA Certification of Compliance form. Complete the Athletically-Related Income form annually. Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines. •              Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Minimum of three years working in Athletics administration, preferably in intercollegiate basketball.

Preferred

Ability to exercise sound judgment to handle sensitive and confidential information/material with discretion.

Required

Ability to interact diplomatically with individuals of various social, cultural, economic, and educational backgrounds.

Required

Superior public relations skills, including outstanding interpersonal skills to establish and maintain effective working relationships and correspondence with staff, faculty, media, recruits, visiting coaches, donors, parents, and BIG10 and NCAA official

Required

Ability to plan, organize and prioritize assignments and work independently to complete assignments despite various deadlines, completing requirements and changing priorities.

Required

Skill in writing grammatically correct routine business correspondence such as brief transmittal memoranda and internal operating procedures.

Required

Ability to perform effectively and maintain composure in the face of resistance, indifference or hostility.

Required

Demonstrated skills in working with and understanding budgets.

Required

Demonstrated word processing and computer skills to complete assignments with speed and accuracy.

Required

Ability to operate a computer with working knowledge of various computer software systems including; Microsoft Office, Lotus Notes, Page Maker, DVSport, VISIO, and database entry.

Preferred

Knowledge of University policies and procedures.

Preferred

Knowledge of BIG10 Conference and NCAA rules and regulations.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

University of California Los Angeles

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.