Associate Director of Programs

ALUMNI EXTERNAL REL SPEC 3 (006299)

UCPath Position ID: 40140167

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

704240

Approved Date:

10/20/2025 6:34:35 PM

Date Last Edited:

10/20/2025 6:34:32 PM

Last Action Effective Date:

12/13/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1160O

Organization:

ANDERSON SCHOOL OF MANAGEMENT

Division Code:

1161D

Division:

MANAGEMENT DIV

Department:

030000 - ANDERSON GRAD SCH OF MANAGEMENT

Position Details

UCPath Position Number:

40140167

Position Description ID

169983

UC Payroll Title:

ALUMNI EXTERNAL REL SPEC 3 (006299)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40047868

Reports to Payroll Title:

ACAD PRG MGT OFCR 3

UCPath Department Head Position Number:

40043789

Department Head Payroll Title:

DIRECTOR

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Riordan Programs of UCLA Anderson School of Management works with over 300 students and 3,000 alumni. The Associate Director provides leadership, guidance and direction to the department's Program Planning staff.The position is responsible for The Riordan MBA Fellows Program which includes all aspects of outreach, recruiting program participants and implements initiatives that assist in meeting the recruitment goals. A primary goal is to motivate academically competitive and diverse pools to attend business school. Managing Corporate and academic outreach and activities; select and train volunteers. Interact with over 300 program participants, over 250 program volunteers, mentors and alumni. Research new programming activities for the Riordan MBA Fellows, Riordan Scholars and College to Career establishing new partnerships, and maintaining existing community and corporate partnerships. Oversee the development, production and distribution of all marketing materials and increase visibility of the Programs. Supervise staff and student assistants. The Associate Director is responsible for financial analysis and management. Track and monitor all program expenses, revenue, fiscal needs and prepare monthly balance sheets. Work closely with the Executive Director on donor relations and Fundraising Events. Manages one or more specific functions such as tracking alumni graduate rates, fellowships and implementation of salesforce. Serves on staff hiring committees.   

A. Project Management

A1. Plan and execute all activities/events of The Riordan Programs, in coordination with the staff. (E)  A2. Oversee the development and design of appropriate graduate management / business educational programming for the Riordan Scholars, Riordan Fellows, and College to Career programs including curriculum development and implementation with Executive Director. (E)  A3. Supervise all Riordan Programs Saturday sessions including and program participants and resolution of all issues. (E)  A4. Oversee the handling of all mentoring activities and communications by the Mentor Coordinators with special emphasis on lunches, workshops, and training. (E)  A5. Maintain communications and cultivate relationships with professional speakers, faculty members, and mentors, volunteers, and program participants. (E)  A6. Develop appropriate measures to assess and evaluation program participants' performance. (E)  A7. Oversee program activities in collaboration with the Riordan Programs Alumni Association. (M)  A8. Researching and performing student counseling related to Admissions, financial aid and scholarships. (E)

40%

B. Financial Management and Donor Relations

B1. Analyze and forecast annual fiscal needs and assist in the preparation of annual program budget. (E)  B2. Prepare monthly program expense reports, balance sheet, and revenue tracking. (E)  B3. Handle all financial transactions (payments, billings, contracts and disbursements) (E)  B4. Analyze costs, make and implement budgetary changes and manage the programs' financial performance. (E)  B5. Work with UCLA Anderson and UCLA Foundation accounting departments to process and expedite donations to appropriate accounts. (E)  B6. Support annual strategic fundraising activities with Riordan Executive Director and Advisory Board. (E)  B7. Assist in the research, preparation and editing of proposals to corporate and private foundations. (M)  B8. Research and solicit in-kind donations to the programs. (M)  B9. Assist in the coordination of the Annual Riordan Programs GALA. (E)

15%

C. Research and Program Development

C1. Develop new programming and research avenues in order to expand services. (E)  C2. Research, identify and monitor issues of importance to the organization and higher education by using the internet, current news, legislation and UC policies affecting/impacting the programs and its participants. (E)  C3. Form strategic partnerships with appropriate on-campus and off-campus organizations. (E)   C4. Moderate and coordinate developmental meetings of new and existing programs with corporate sponsors, professional groups and foundations. (M)  C5. Collect and analyze data and statistical records to generate reports for Executive Director and Advisory Board. (E)  C6. Oversee the design and implementation of session and program evaluations for use in Advisory Board meetings, Grants and Foundation reports. (E)

15%

D. Marketing and Outreach

D1. Visit local public/private high schools and colleges, corporate and other business institutions to market the programs. (E)  D2. Build relationships with college counselors, school administrators, university clubs, and university representatives in order to market the programs and recruit participants. (E)  D3. Represent The Riordan Programs at recruiting events, other conferences and UCLA Anderson events. (M)  D4. Oversee the development, production and distribution of all marketing materials and increase visibility of the Programs. Develop and implement marketing strategy for programs. (E)  D5. Oversee the development of external marketing materials, such as applications, invitations, newsletters, programs, brochures, and web site for Advisory Board, Contacts & Partners, Foundations, Corporate Sponsors, alumni, etc. (E)  D6. Assist in the development and implementation of all outreach activities including but not limited to corporate site visits, cultural field trips, campus tours, and internships. (M)  D7. Manage the selection of program participants through a comprehensive evaluation of application. (E)  D8. Select and train volunteers for all program needs such as application readers, interviewers, workshops presenters, program mentors, and others as need arises. (E)  D9. Work with Riordan Programs Alumni Association to identify and plan further involve opportunities for program alumni. (E)

15%

E. General Administration

E1. Oversee maintenance of internal databases for alumni, corporate contacts & partners, corporate sponsors, volunteers, and Advisory Board. (E)  E2. Help develop agendas and materials for Staff and Advisory Board Meetings. (E)  E3. Supervise support staff, including career employees and student assistants. (E)  E4. Oversee the purchase, inventory and/or repair of all major equipment and materials needed by the program office. (E)  E5. Help to support the further implementation of Salesforce. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Required

Demonstrated ability to supervise large groups of volunteers and conduct oral group presentations to provide information and explain procedures.

Required

Experience implementing and evaluating educational/business programs.

Required

Skill in analyzing information, problems, situations, practices, or procedures to define the problem or objective, identify relevant concerns for factors, identify patterns, tendencies, and relationships, formulate logical and objective conclusions, and recognize alternatives and their implications.

Required

Superior interpersonal and communication skills with the ability to interact effectively and diplomatically with members of corporate and professional organizations, university constituents and program participants from various social, cultural, economic and educational backgrounds.

Required

Demonstrated success leading and motivating teams in fast-paced environments with multiple priorities and deadlines, including the ability to supervise and give direction to staff, contractors, and vendors.

Required

Experience in program implementation and logistic to design and modify program curriculum, procedures and/or methods to increase efficiency.

Required

Demonstrated knowledge of program budget creation, management, analysis, and financial reporting.

Required

Demonstrated ability to work under pressure, prioritize, and maintain flexibility when working on multiple projects with conflicting deadlines.

Required

Demonstrated ability to work independently, creatively, with initiative and accurately with minimal supervision and within specific deadlines.

Required

Excellent analytical and creative problem solving skills.

Required

Excellent verbal, written and listening communication skills.

Required

Ability to work Saturdays and evenings as needed.

Required

Demonstrated ability to present effectively before large and small groups of people at program events and professional functions.

Required

Experience working with people from diverse and underserved backgrounds.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

UCLA Anderson - Riordan

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.