Assistant Director, Development

ALUMNI EXTERNAL REL SPEC 3 (006299)

UCPath Position ID: 40057506

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1115945

Approved Date:

1/29/2026 11:21:13 AM

Date Last Edited:

1/29/2026 11:21:09 AM

Last Action Effective Date:

10/3/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40057506

Position Description ID

166146

UC Payroll Title:

ALUMNI EXTERNAL REL SPEC 3 (006299)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41160956

Reports to Payroll Title:

ALUMNI EXTERNAL RELATIONS SUPERVISOR 2

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC 12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Join us and advance your career as an Assistant Director of Development with UCLA Athletics. UCLA is proud of its comprehensive athletic program and heritage.  The collective accomplishments of Bruin teams and athletes are testimony to the efforts of many dedicated and talented individuals:  the student-athletes themselves, as well as coaches, administrators, and support staff.  The athletic department also benefits from the strong support of faculty, students, alumni, and fans with fundraising playing a significant role in the continuation of these collective accomplishments.

Reporting to the Senior Director, Stewardship, the Assistant Director, Development assists signature events, and donor engagement, and leads event hospitality events. In addition, the Assistant Director, Development works with the Director, Bruin Varsity Club to cultivate former student-athletes toward greater participation and engagement with UCLA Athletics, including membership in the Bruin Varsity Club's "Premier" membership level. 

Event Planning

 • Assist in the planning and execution of signature events including the Athletic Director’s Dinner and Hall of Fame Induction Dinner.

 • Manage logistics for large-scale events, ensuring seamless execution and an exceptional experience for key donors and stakeholders. Coordinate with vendors, sponsors, and internal teams to ensure the success of events while staying within budget and meeting deadlines.

 • Plan and coordinate high-impact special events for UCLA Athletic development department, focusing on donor engagement and fundraising.

 • Oversee various hospitality events, including donor engagement activities before home football games, pre-game gatherings for basketball games, donor trips to away games, luncheons, and other one-off events.

50%

Event Planning

 • Foster relationships with donors by providing personalized event experiences that strengthen their connection with the UCLA athletics program.

0%

Bruin Varsity Club Program and Event Support

 • As it relates to former UCLA student-athlete target group, assist with and support the execution of various elements of the Bruin Varsity Club, including renewals, UCLA Athletics Hall of Fame, NCAA Championship and team reunions.

 • Collaborate with the Director, Bruin Varsity Club to implement marketing and cultivation strategies for former UCLA student-athletes.

 • Coordinate strategies for continuous stewardship to assure regular contact with former and current UCLA student-athletes through personal visits, letters, emails and other written materials, phone calls and events.  

 • Develop strategy for and oversee implementation of Bruin Varsity Club Social Media accounts to keep constituents informed on engagement opportunities and activities and achievements of UCLA Athletics.   

25%

Bruin Varsity Club Program and Event Support

 • Assist the Director, Bruin Varsity Club to actively seek opportunities to involve former UCLA student-athletes in the life of UCLA, placing former UCLA student-athletes on Athletic Department, Alumni Relations, and other campus-wide leadership committees, taskforces and boards.  

0%

Stewardship

 • Coordinate strategies for continuous stewardship to assure regular contact with Wooden Athletic Fund donors through campus visits, tours, letters, emails and other written materials, phone calls and events.  

 • Assist with various stewardship programs including but not limited to a birthday program, first gift program, and recognition standards.

 • Develop strategy for and oversee implementation of Wooden Athletic Fund Social Media accounts to keep constituents informed on engagement opportunities and activities and achievements of UCLA Athletics.   

 • Collaborate with Senior Director, Stewardship to strategize around donor retention and increased giving.

 • Duties as assigned by the Senior Director, Stewardship.

20%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/Big Ten Conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree or equivalent work experience and training is preferred.

Preferred

2+ years of experience in a fundraising environment, or prior professional experience in related field such as sales, marketing, business development or constituent engagement related experience.

Preferred

2 years of event planning and coordinating experience, preferable in the athletics environment.

Preferred

Strong oral communication skills to collect and convey information with accuracy, diplomacy and tact; ability to persuasively express the mission of the university and goals of the Wooden Athletic Fund and Bruin Varsity Club.

Required

Excellent written communication skills with the ability to write and edit reports, business correspondence, appropriate letters of outreach, engagement and acknowledgement; ability to prepare clear and compelling materials for events, initiatives and programs.

Required

Detail oriented with ability to take initiative, work independently and accept responsibility; adept at setting priorities and managing work flow to fulfill objectives and meet goals according to deadlines in a dynamic and ever-changing environment.

Required

Ability to effectively work and collaborate in a cohesive team environment made up of diverse individuals with a variety of interests, strengths, and professional preparation.

Required

Well-developed interpersonal skills to work collaboratively with colleagues and build and sustain lasting relationships with a wide variety of internal and external constituents including those of a high level. 

Required

Ability to manage programs and initiatives and in evaluating effectiveness against established goals.

Required

Ability to make prudent and strategic decisions and take appropriate action in situations where there may not be clearly established criteria or standards.

Required

Ability to maintain confidentiality of sensitive files and other information; impeccable integrity and discretion in dealing with colleagues and constituents.

Required

Demonstrated proficiency with Microsoft suite of applications as well as familiarity with other databases, spreadsheet, scheduling and email applications; willingness to learn new programs and applications in a prompt and efficient manner.

Required

Demonstrated ability to adhere to and comply with NCAA, Conference, and University rules and regulations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel for position duties and tasks as needed.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.