Associate Director, Alumni Career Engagement

ALUMNI EXTERNAL REL SPEC 2 (006298)

UCPath Position ID: 40042142

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1111355

Approved Date:

8/7/2026 5:00:02 PM

Date Last Edited:

8/7/2026 4:59:59 PM

Last Action Effective Date:

7/14/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS                       

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV                   

Department:

403000 - ALUMNI AFFAIRS

Position Details

UCPath Position Number:

40042142

Position Description ID

165938

UC Payroll Title:

ALUMNI EXTERNAL REL SPEC 2 (006298)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051556

Reports to Payroll Title:

EXTERNAL REL SPEC 3

UCPath Department Head Position Number:

40054466

Department Head Payroll Title:

EXTERNAL REL SUPV 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

If you are passionate about strengthening the Bruin network, we invite you to join the UCLA Alumni Association as an Associate Director of Alumni Career Engagement. Your work will be a tremendous asset in fulfilling our mission of enriching the lives of alumni and offering ways to engage in UCLA's future. In addition to addressing the career needs of alumni, part of the mission of our Alumni Career Engagement (ACE) team is in overseeing a portfolio of campus partner programs where we work collaboratively with academic departments campus-wide in supporting the career development of students. If you are interested in adult learning, career development, and have a growth mindset, we encourage you to be part of our dynamic, collaborative and innovative team that has decades of experience at UCLA.

As our Associate Director, you will lead the execution and facilitation of several of our signature campus partner programs, including but not limited to the Sharpe Fellows Program, Guest Lecturers, Office Treks, and career development courses, like Careers in Humanities.  While your primary focus will be programmatic and constituent support, you will also provide professional coaching and consultation as needed. This role facilitates student programs, such as student internship and job search training, application and selection processes, alumni speakers & panels, and student career development programs. As our Associate Director, you will work closely with faculty stakeholders, student participants, alumni volunteers, and employer partners. You will support alumni-oriented career programming by collaborating on meaningful career content and engagement opportunities for Bruins to hire Bruins, develop their skills, build professional confidence, and share their expertise. You will also facilitate the execution of student and alumni events at UCLA, locally, nationally and virtually.  This is a great opportunity to make a difference and strengthen the Bruin network while receiving hands-on experience and resources to grow your career. As a valued member of our team, you will be giving the guidance, inspiration and means to succeed as part of our driven, dynamic and innovative team.

**Please note, this is a hybrid position, with three in-office days a week and additional nights and weekends to staff events.**

Campus Partner Programs Management and Execution

1. Collaboratively review/assess program/content effectiveness; suggest changes/future strategies to improve and innovate campus partner programs.

2. Identify, engage and train, appropriate alumni to support student career development; lead committee meetings; facilitate mentorship programs and manage comprehensive inception to execution speaker logistics, including briefings, vetting, on-site hosting; provide speakers with pre- and post-event stewardship and gratitude engagement.

3. Research newest industry trends; career development theories and strategies. With Director, set yearly schedule of campus partner programs and events.

4. Meet regularly with faculty partners. Lead planning meetings, build collaborative relationships, and communicate status of projects.

70%

5. Schedule surveys; conduct meetings with stakeholders/particularly students; assess program effectiveness.

6. Research, write, and edit content to educate on array of professional development/career advancement topics. Schedule speaker events, create presentation materials and implement training sessions.

7. Design, prepare, organize, deliver and provide overall management of program and student communications/events and associated materials. Manage all phases of high-volume student application and selection processes from initial interviews to calculating scoring and deliberations; disseminate materials and communicate expectations and timelines for student programs.

0%

8. Source, identify, and correspond with employers and alumni for company visits. Research relevant companies and individuals. Represent the organization with professional behavior and manage logistics.

9. Track program related data and provide reporting to constituents as appropriate; generate quick data reports upon request/collaboratively create new reports when needed.

10. Manage customer service experience for students and alumni participants.

11. Organize, plan and manage program logistics for all aspects of assigned campus partner programs and events. Manage logistics and tasks to ensure adherence to unit/UCLA event planning/execution processes and a successful event.

12. Hold individual or group coaching meetings to address student/alumni internship or job process topics.

0%

Alumni Career Program Development and Support

1. Research, write, edit content to inform UCLA alumni community on a variety of professional development/career advancement topics.

2. Work with marketing/social media colleagues to determine/utilize appropriate channels, to further reach of content/resources.

3. Conduct individual coaching sessions for alumni when requested.

4. Implement and execute in-person events or virtual webinars; create timeline and scripts for participants, speakers and technical staff. 

5. Participate in continuing education and staff development activities.

6. Facilitate logistical/communication support for programs, events & initiatives for alumni, at UCLA, locally, regionally, nationally, in-person and virtually.

20%

Alumni, Student and Industry Engagement, Initiatives, Networks, and Program Expansion

1. Develop/implement strategies to streamline, operationalize and scale campus partner programs while maximizing alumni engagement.

2. Engage and vet employers for alumni and students; identify opportunities to promote Bruins for all industry positions/opportunities.

3. Identify new departments to pitch campus partner programs maximizing alumni engagement as business development opportunity.

4. Build relationships across campus and externally with employers, companies, and alumni that can serve career interests of alumni.

5. Collect, maintain and leverage accurate records on alumni, volunteer participation, student information and industry representatives; produce reports for growth efforts/updating dashboards.

10%

6. Collaboratively identify relevant alumni from external sources (LinkedIn/UCLA ONE) to update internal contact lists/EA CRM database system; update volunteer data including attribute codes/addresses CRM.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

Preferred

Three years demonstrated experience working with students (preferably in a higher education setting) career development or corporate recruitment

with college and career candidates to include the ability to effectively communicate with and coordinate student participants and volunteers.

Required

Prior experience working with a technologically forward environment, creating content-driven programming, and engaging volunteers and valued constituents.

Required

Demonstrated experience/proficiency with Adobe Acrobat, Google Suite, Canva, Microsoft Excel, PowerPoint, and Word;

willingness and ability to learn new software quickly and independently navigate workflows.

Required

Experience in and/or ability to independently develop, launch and manage programs, projects and initiatives.

Required

Experience in and/or ability to work with recruiters as well as orient, train, organize and motivate staff and volunteers.

Required

Experience working in an educational and/or nonprofit, client service-oriented environment is highly desirable.

Preferred

Demonstrated skill in and/or ability to build career development curricula, teach, coach and provide consultative services.

Required

Ability to consistently deliver an exemplary standard of customer service within a diverse, dynamic and highly constituent driven environment.

Required

Strong time/project management skills and ability to set priorities and goals, develop operation plans, analyze problems, determine solutions, meet deadlines and manage process from inception to completion with minimal supervision.

Required

Highly collaborative with demonstrated well-developed interpersonal and diplomatic communication skills to establish and maintain cooperative working relationships.

Required

Ability to use good judgment in situations requiring independent initiative and tact; ability to handle confidential matters in a discreet and tactful manner.

Required

Strong writing and verbal communications skills to convey a wide variety of information to individuals and groups including complex material; ability to create and present presentations and deliver public addresses to small and large groups.

Required

Demonstrated skill in working equally well independently and as part of a large team; ability to follow through on all assignments with minimal direction and to identify opportunities for process/program improvements.

Required

Strong critical thinking and analytical abilities to define problems and meet objectives, identify relevant factors and concerns, recognize alternatives and their implications and address challenges quickly and effectively.

Required

Adept in managing, manipulating, converting and disseminating large data sets seamlessly to internal and external constituents.

Required

Creative and resourceful with the ability to work effectively in a large, complex and dynamic organization.

Required

Detail-oriented, goal-oriented, well organized and focused with a high level of initiative and energy.

Required

Familiarity with Artificial Intelligence software in its application related to career development.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Ability to work evenings and weekends on campus as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

James West Alumni Center

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.