Admissions Recruitment Supervisor 2

ADMISSIONS RECRMT SUPV 2 (004512)

UCPath Position ID: TBD_1000252

Position Description History/Status

Approved Date:

9/15/2026 3:40:10 PM

Date Last Edited:

9/15/2026 3:40:07 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7050O

Organization:

ENROLLMENT MANAGEMENT                  

Division Code:

7600D

Division:

ENROLLMENT MANAGEMENT                  

Department:

512000 - UNDERGRADUATE ADMISSION

Position Details

UCPath Position Number:

TBD_1000252

Position Description ID

263400

UC Payroll Title:

ADMISSIONS RECRMT SUPV 2 (004512)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40050515

Reports to Payroll Title:

Admissions Recruitment Supv 2

UCPath Department Head Position Number:

40044275

Department Head Payroll Title:

Admissions Recruitment Mgr 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

4977

Admissions Recruitment Specialist 3

3.0

POSITION SUMMARY

The Senior Assistant Director for Compliance, Policies, and Liaisonships provides strategic leadership for first-year and transfer enrollment processes within Undergraduate Admission. The individual is responsible for developing and implementing compliance with federal, state, university and campus rules and regulations, coordinates all communication and admission decisions between Undergraduate Admission and specialty and talent-based schools, e.g. Arts and Architecture, School of Engineering, School of Nursing, School of Music, and Theatre Film and Television.

This position oversees all aspects of post-decision inquiries including but not limited to change/drop in grades, missing transcripts, deferral requests, and when needed, rescinding admission decisions. This involves leading and delivery of comprehensive training for staff involved in each process, and requires coordination across multiple units within UA and communication with campus partners to support a timely and consistent process. The Senior Assistant Director must be able to interact with staff, students, and parents with sensitivity and discretion while maintaining confidentiality at all times.

As a subject-matter expert in domestic and international credential evaluation, the Senior Assistant Director independently interprets complex admission requirements and determines acceptance of transfer coursework from California Community Colleges, UC Campuses and other 4 year institutions in California, out-of-state institutions, and foreign universities. This individual serves on the Admission Resource Team and assists with the training and certification of first year readers The position supervises professional staff, contributes to campus and UC systemwide committees and policy initiatives, and serves as a key resource to Undergraduate Admission leadership.

Office of Undergraduate Admission supports UCLA student enrollment goals through recruitment, admission, and yield practices consistent with the mission and values of the university. We seek to recruit and enroll high-achieving, talented students from diverse backgrounds from throughout California, the US, and abroad to both benefit from and contribute to one of the leading research universities in the world.

Admission Review and Decision Management

1. Manages admission review and decisions related to all specialty and talent-based schools. The individual is responsible for developing timeline, quality control of decisions, and leads committee discussions and ensuring accurate representation to/from specialty school interests and final admission decisions. (E)

2. Coordinate that all decisions are correctly documented and coded, including exceptions and attestations for all specialty and talent-based applicants. (E)

3. Train staff to document processes effectively and according to standards. Implement quality control measures to ensure accuracy. (E)

30%

Process Management of First Year and Transfer Matriculation

1. Manages the change/drop in grades process including training 10-15 staff who are involved throughout the process. Ensures accurate and complete communication with students and counselors to provide a full understanding of the situation. Leads the escalation review committee with Senior UA Leadership, and is responsible for communicating outcomes to the students and campus partners.

2. Manages the missing transcripts review process including coordination between units within UA, training staff on process, and ensuring timely and accurate oversight of the process.

3.  Leads the admission cancellation process by leading the escalation review committee and in conjunction with Senior UA Leadership reviews academic updates and makes determinations on the admission status of students who are in the matriculation process. This involves meticulous and careful work, including documenting status changes, notifying partners and counseling students and families through the process.

4. In conjunction with the Deputy Director, the Senior Assistant Director reviews requests for deferred admission, including tracking student progress, coding decisions, ensuring requirements are met and students are in compliance with admission policies.

5. The Senior Assistant Director is responsible for specialty and talent-based school matriculation issues, including addressing students with academic changes, students with summer provision; collaborates with departmental leaders to ensure students meet requirements for successful matriculation to UCLA.

25%

UC Systemwide Resource for First-Year and Transfer Evaluation

1. Provides leadership in the first-year review process as a member of the resource team, assisting with training and norming of readers, monitoring quality of work performed and communicating with readers about their performance. (E)

2. Interprets system-wide guidelines for undergraduate admission to the University of California in analyzing academic and test records for applicants at all undergraduate levels. Includes records for students applying from high schools, colleges and universities, both domestic and international. (E)

3. Exercises independent judgment in determining which courses fulfill subject and scholarship requirements for admission for first-year and transfer applicants. Predicts eligibility on the basis of incomplete records. Decides whether future consideration for status applied for is warranted, such as referring admission by exception consideration; ranks applications according to established guidelines. (E)

4. Participates in the Preliminary Academic Review and Transfer Selection (PARTS) process for transfer applicants. Evaluates transfer courses and updates applicant GPA. Reviews for fulfillment of UCLA General Education and major requirements. Ranks applications based on established faculty guidelines. Mentors new evaluators during the PARTS review. (E)

5. Provide assistance to Associate Director, Evaluation to a number of key transfer-related functions including: UCLA's PARTS process for transfer admission; UA's role in the UCLA Transfer Alliance Program (TAP); and collaborates with the academic units and campus colleagues in support of transfer admission to UCLA; training and coordination of transfer review. (E)

6. Participates in reading and evaluating first year  applications for admission; analyzes and ranks applications according to guidelines established by the Director and Faculty Committee on Undergraduate Admission. Makes recommendations for improving the process. May serve on focused resource team, such as the evaluation of international applicants. (E)

15%

Staff Supervision

1. Provide leadership to staff, supervise performance and accountability. (E)

2. Provide development and training opportunities for staff. (E)

3. Conduct performance evaluation, hiring, termination, and disciplinary actions as needed in collaboration with CHR. (E)

4. Meet with staff on a regular basis for planning, updates and evaluation of programs. (E)

15%

Compliance and Documentation

1. Ensures compliance with federal, state, university and campus rules and regulations regarding the release of confidential information, document collection, and record retention. The individual is responsible for the creation, updating and coordination of all documentation required by University of California system and state audit requirements as related to Undergraduate Admission policies and procedures. (E)

2. Effectively translate and communicate admission procedures and requirements through the creation of policy and procedural guidelines for internal and external use. (E)

3. Create and update documents defining characteristics and criteria of the freshman and transfer applicant pool based on statistical data, analysis, and research. (E)

4. Train staff to document processes effectively and according to standards. (E)

5. Provide writing and editing assistance to the Executive Director and other Undergraduate Admission senior leadership team related to compliance, training, and policies and procedures. (E)

10%

Recruitment

1.In order to generate a diverse and talented applicant pool to meet campus enrollment goals, the Senior Assistant Director assists with high school and community colleges events, admission services, and counselor events. (E)

2. Participate in UCLA admission events like Bruin Days and Open House. (E)

3. May serve on UCOP system-wide committees related to recruitment activities. Participate in development of system-wide programs and workshops, such as UC Counselor Conferences, as needed. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

with 3+ years of related experience or equivalent combination of education and experience.

Required

Advanced degree (Masters or Doctorate) from an accredited U.S. college or university

Preferred

3+

of related experience or equivalent combination of education and experience

Required

In-depth, extensive knowledge and experience in interpretation of the complex requirements for admission to the University of California.

Preferred

Demonstrated supervisory skills for training, delegating responsibility, and evaluating performance.

Required

Demonstrated effective management of complex projects with ability to meet established deadlines.

Required

Knowledge of University-wide and campus principles and policies which govern first year and transfer admission. Skill in evaluating various types of academic records, including international records.

Required

Demonstrated ability to represent UCLA's interests in group settings, including conferences and faculty meetings, in a professional, thorough and tactful manner on complex issues, promoting goodwill and support for UCLA and the objectives of the Undergraduate Admission office.

Required

Demonstrated in-depth knowledge of UCLA/UC/California Community College courses to interpret equivalencies. Demonstrated ability to make independent decisions regarding transfer of work from other institutions and course equivalencies.

Preferred

Demonstrated ability to prepare reports, documents and correspondence that is clearly written, well organized, accurate, complete, professional in appearance, and sensitive to a broad constituency including students and professional colleagues, e.g. UCLA/UC/community college faculty and administrators.

Required

Demonstrated skill in analyzing data, problems, situations, practices and/or procedures to define the problem or objective, identify relevant concerns or factors, and formulate logical and objective conclusions.

Required

Demonstrated ability to provide leadership and direction to professional staff, including assigning work, providing guidance, and supporting staff performance and development.

Required

Demonstrated ability to be flexible in applying guidelines in unique or individual instances.

Required

Demonstrated ability to function and participate as part of a team, including demonstrated ability to prepare and implement training programs.

Required

Demonstrated analytical skills to evaluate applications, consider implications of the process and make recommendations for change.

Required

Excellent interpersonal skills, sensitivity to the needs of a diverse prospective student population, a commitment to quality teamwork, and initiative, independence, and motivation are required.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

5%

Travel within California and within U.S.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

1147 Murphy Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.