Assistant/Associate Director of Admissions

ADMISSIONS RECRMT SPEC 3 SV (004977)

UCPath Position ID: 40873414

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1139676

Approved Date:

6/22/2026 5:53:38 PM

Date Last Edited:

6/22/2026 5:53:34 PM

Last Action Effective Date:

6/13/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW                          

Division Code:

1141D

Division:

LAW DIV                                

Department:

025000 - LAW

Position Details

UCPath Position Number:

40873414

Position Description ID

167754

UC Payroll Title:

ADMISSIONS RECRMT SPEC 3 SV (004977)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40929520

Reports to Payroll Title:

ADMISSIONS RECRMT SUPV 2

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

UCLA School of Law seeks applications for the position of Admissions Counselor/Assistant Director of Admissions and Diversity Initiatives (title is commensurate with qualifications). The incumbent has a dual reporting relationship to the Assistant Dean and Director of Admissions.  Major responsibilities include but are not limited to: 1. Plan, direct and manage the law school's diversity recruitment efforts, including representing the law school extensively at various recruitment events throughout the country; 2.Conduct prospective and diversity applicant outreach in person and through social media; 3. Assist with the development of print and electronic media including admissions brochures, admissions website and social media; 4. Help train, supervise and manage student volunteers for multiple programs such as the tour guide and student ambassador programs; 5. Assist with planning and running virtual and on-campus events for prospective and admitted students with primary responsibility for diversity related programs; 6. Review and evaluate applications for admission; 7. Lead occasional law school tours; 8. Maintain and collect data and prepare reports; 9. Identify trends and gaps in recruitment and create long-term and short-term strategies to increase overall quality and diversity of applicant pool as well as admitted student yield;10. Serve as a liaison w/ various campus and law school offices and law school student organizations.

Incumbent independently prioritizes and performs work on a day-to-day basis. Goal attainment is reviewed by the Assistant Dean and Director of Admissions as needed through formal and informal discussions and meetings. General guidelines provided include administrative directives in the form of rules, policies, and established precedents pertinent to assignments. Candidate supervises temporary, student, and volunteer staff which can vary from 2-10 people as needed.

PUBLIC RELATIONS & EVENTS

1. Strategically plan, schedule and coordinate the fall recruitment program. (E)  2. Ensure consistent branding of the School of Law is conveyed in all recruitment print materials and Admissions Office online presence. (E)  3. Manage several annual programs for newly admitted students including facilitating travel arrangements and accommodations for participants, organizing catering, campus tours, guest speakers, and schedule of events. Coordinate with Alumni and Development, Outreach, Faculty, students and staff to make these programs successful recruitment tools. (E)

25%

RECRUITMENT PROGRAM ADMINISTRATION

1. Strategically recruit admitted students to help yield desired incoming class, including but not limited to pre and post admissions recruitment. (E)   2. Represent the School of Law at recruitment events during the fall and spring recruitment cycle. Ensure target applicants are identified and courted. (E)  3. Analyze admissions applicant files, with careful consideration given to all applicable admissions criteria. (E)   4. Plan, direct and manage the law school's diversity recruitment efforts, including representing the law school extensively at various recruitment events throughout the country. (E)   5. Liaise with various campus offices including Graduate Division Student Support Services, AIS, Financial Aid, Office of International Students and Scholars, Registrar's Office and Housing Office to help ease transition for incoming students. (E)   6. Supervise and train work study employees, temporary employees, and volunteers to ensure adequate coverage for recruitment related events and projects. (E)  7. Manage student tour guide program for the School of Law. Ensure adequate staffing and office coverage is available. (E)

40%

SCHOLARSHIP PROGRAM ADMINISTRATION/

APPLICATION MANAGEMENT

1. Manage scholarship program for admitted students, propose strategic allocation of scholarship offers, budget scholarship funds, oversee communication of scholarship awards. (E)  2. Oversee the update and maintenance of candidate nomination system for specific scholarship awards such as Unrestricted Fellowship Awards for new admits and continuing students and the Graduate Opportunity Fellowship Awards for new admits, in addition to other scholarship programs. (E)  3. Ensure that electronic files, and various other documents related to scholarship awards given to students are properly maintained. (E) 4.  Application review; 5.  Interviewing applicants; 6.  Review and editing of marketing materials. 

20%

TECHNICAL SUPPORT

1. Test database information for accuracy and ensure system is processing applicants' information correctly. Provide recommendations for database changes as needed. (E)   2. Assist in developing and testing systems which interact with Academic Information Services (AIS). (E)   3. Review and maintain integrity of data contained within Admissions Department systems. (M)  4. Evaluate and extract data from mainframe and compile statistical reports for Admission Committee, Faculty Committee, managers and other departments including external sources such as LSAC, ABA, and the UC Office of the President. Serve as a point of contact for Law School Admission Council Implement use of admissions software. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or equivalent combination of education and experience

Required

Juris Doctor (JD) Degree

Preferred

7 years

Working in a leadership capacity, preferably at an institution of higher education or an equivalent combination of education and experience.

Preferred

Advanced skill in the use of Excel, MS Word and PowerPoint in a windows environment.

Required

Experience working with admissions databases and social networking sites desired.

Required

1. Extensive experience developing, planning, and coordinating events and programs.

Required

2. Detailed knowledge of the operations of an admissions office of an institution of higher education sufficient to accomplish the duties of the position.

Required

3. High-level ability to review and evaluate student admissions data.

Required

4. Detailed knowledge of and ability to implement University and Law School admissions standards, policies and procedures.

Preferred

5. High-level ability to advise students in areas of admissions requirements and application procedures.

Required

6. Advanced skill in composing and editing concise, logical and grammatically correct correspondence and procedures.

Required

7. Advanced skill in prioritizing assignments for self and others to complete work in a timely manner when there are changes in workload, demanding deadlines, and competing requirements.

Required

8. Advanced skill in acting diplomatically with students, faculty, staff and other campus department staff in a high volume, and demanding environment.

Required

9. Ability to listen attentively, read carefully, quickly analyze complex processes and accurately interpret material presented.

Required

10. Ability to maintain a supportive and constructive attitude to maintain good working relationships and interactions with employees, superiors and campus personnel.

Required

11. Ability to make one-on-one and group presentations using appropriate grammar and vocabulary to obtain information, provide training, and explain policies and procedures.

Required

12. Demonstrated ability to use appropriate discretion when dealing with sensitive information and situations with advanced skill in working independently and following through on assignments with accuracy and minimum direction.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Evening and weekend work required

1. High-level math skills sufficient to perform calculations, computing ratios, rates and percentages.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E. Young Drive East Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.