Assistant Director, Admissions Services

ADMISSIONS RECRMT SPEC 2 SV (004976)

UCPath Position ID: TBD_941088

Position Description History/Status

Approved Date:

3/3/2026 12:09:59 PM

Date Last Edited:

3/3/2026 12:09:55 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_941088

Position Description ID

252952

UC Payroll Title:

ADMISSIONS RECRMT SPEC 2 SV (004976)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056548

Reports to Payroll Title:

ADMISSIONS RECRMT SPEC 4 SV

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 BYA

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Assistant Director of Admissions Services reports to the Director of Compliance with a focus on admissions, initial and transfer eligibility, and athletics eligibility. This role is responsible for assisting with academic evaluation and collection of high school, college and international transcripts, applying both NCAA eligibility requirements and UCLA admission standards.  The Assistant Director assists with monitoring student-athlete eligibility for selected intercollegiate sports and all prospective student-athletes, and supports the development of educational materials for meetings with coaches, staff and student-athletes.

Under the general supervision of the Director of Compliance and Associate Athletics Director of Compliance and Student-Athlete Services, the employee works collaboratively with the Compliance Department, Office of Academic Excellence, coaches and campus colleagues. The individual is expected to independently prioritize and complete ongoing responsibilities in accordance with established departmental guidelines and University policies.  Work will be subject to periodic review for progress and compliance standards.

Admissions

 • Assist the Director of Compliance with interpreting and applying University of California (UC) System admission guidelines in the evaluation of academic records for prospective student-athletes from domestic and international high schools, colleges and universities.

 • Communicate with coaches regarding missing transcripts, test scores, and other required documentation to facilitate the admission clearance of incoming student-athletes.

 • Assist the Director of Compliance with the collection of academic documentation and preparation of materials for student-athlete admission committee meetings.

 • Assist the Director of Compliance with monitoring prospective student-athlete UC admission application submission and processing.

60%

Admissions

 • Inform coaches and designated staff of admissions procedures, requirements and deadlines, maintaining ongoing communication to ensure compliance with University policies.

0%

Compliance

 • Assist the Compliance Office with the processing of NCAA Eligibility Center tasks related to incoming student-athletes.

 • Perform other duties as assigned by the Director of Compliance and Associate Athletics Director of Compliance and Student-Athlete Services.

30%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee”.

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance Office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual Attestation of NCAA Compliance Form.

    ◦ Complete the annual Coach & Staff Athletically Related Outside Income Form.

    ◦ Comply with the California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree or equivalent work experience and training.

Required

Master’s Degree in education, or relevant field.

Preferred

Minimum of 3-5 years of progressive experience in admission services

Required

Understanding of the University of California System and NCAA eligibility rules.

Preferred

Experience with evaluation of high school, college, and university transcripts; comprehensive knowledge of educational processes.

Required

Experience working with academic credentials of student-athletes and/or prospective student-athletes with respect to specific NCAA initial, transfer and continuing eligibility rules.

Required

Working knowledge of NCAA rules and regulations.

Preferred

Knowledge of world-wide educational systems to help screen prospective student-athletes from numerous international institutions.

Preferred

Working knowledge of individual courses and major preparation requirements for UCLA academic departments.

Preferred

Skill in interacting effectively with student-athletes, parents, coaches, administrators and other staff members.

Required

Demonstrated skill in employing fundamental counseling techniques with sensitivity and understanding.

Required

Ability to work under time constraints and with changing priorities, conflicting deadlines, frequent interruptions and distractions.

Required

Skill in working independently and following through on assignments with minimal direction.

Required

Ability to complete highly detail-oriented tasks with very little, if any, margin for error.

Required

Ability to communicate orally both individually and in groups.

Required

Demonstrated organizational skills.

Required

Skill in writing memos and reports using correct spelling, grammar and punctuation.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to work odd hours, including: nights, weekends and holidays as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.