Admission Officer

ADMISSIONS RECRMT SPEC 2 SV (004976)

UCPath Position ID: Pending Pos#

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1131985

Approved Date:

11/4/2026 12:26:19 PM

Date Last Edited:

11/4/2026 12:26:15 PM

Last Action Effective Date:

9/15/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7050O

Organization:

ENROLLMENT MANAGEMENT                  

Division Code:

7600D

Division:

ENROLLMENT MANAGEMENT                  

Department:

512000 - UNDERGRADUATE ADMISSION

Position Details

UCPath Position Number:

Pending Pos#

Position Description ID

168900

UC Payroll Title:

ADMISSIONS RECRMT SPEC 2 SV (004976)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.75

SUPERVISION

UCPath Reports to Position Number:

41035249

Reports to Payroll Title:

ADMISSIONS RECRMT MGR 1

UCPath Department Head Position Number:

40044275

Department Head Payroll Title:

ADMISSIONS RECRMT MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

In support of Undergraduate Admission (UA) efforts to meet annual new student enrollment goals, this part-time Admission Officer is responsible for evaluating first- year and transfer applications and contributing to all phases of the undergraduate admissions process. Through specialized training and professional experience, the incumbent develops expertise in admission policies, procedures, and evaluation practices. This position advises and assists Undergraduate Admission staff, including fellow evaluators, public relations staff and recruitment specialists, by providing guidance and resolving complex issues related to University admission requirements. Under the direction and guidance of senior staff, the incumbent interprets the University of California's complex admission policies and requirements, and progressively assumes independent responsibility for evaluating and determining the acceptability of transfer coursework from domestic and international institutions.

The Office of Undergraduate Admission supports UCLA undergraduate student enrollment goals through recruitment, admission, and yield practices consistent with the mission and values of the university. We seek to recruit and enroll high-achieving, talented students from diverse backgrounds from throughout California, the US, and abroad to both benefit from and contribute to one of the leading research universities in the world.

Evaluation Responsibilities

1.Interprets systemwide guidelines for undergraduate admission to the University of California in analyzing academic and test records for applicants at all undergraduate levels. Includes records for students applying from high schools, colleges and universities, both domestic and international, as well as readmission and limited or second baccalaureate status. (E)

2. Exercises judgment in determining which courses fulfill subject and scholarship requirements for admission for freshman and transfer applicants. Predicts eligibility on the basis of incomplete records. Decides whether future consideration for status applied for is warranted, such as referring admission by exception consideration; ranks applications according to established guidelines.(E)

3. In collaboration with Senior Assistant Directors of Admission, participates in the Preliminary Academic Review and Transfer Selection (PARTS) process for transfer applicants. Evaluates transfer courses and updates applicant GPA. Reviews for fulfillment of UCLA General Education and major requirements. Ranks applications based on established faculty guidelines.(E)

4. Determines the conversion of acceptable credit into UCLA course equivalencies. Determines the status of University requirements for the English Language Writing Requirement, ESL, and American History and Institutions.(E)

5. Assists with the evaluation of records for UCLA continuing students and degree candidates. Prepares/ updates Degree Progress Reports (DPRs) in the admissions system, specifying which courses will apply to degree programs. Information includes University requirements and college credit earned through coursework or examinations.(E)

6. Participates in reading and evaluating freshman applications for admission; analyzes and ranks applications according to guidelines established by the Director and Faculty Committee on Undergraduate Admissions. Makes recommendations for improving the process. May serve on focused resource team, such as the evaluation of international applicants.(E)

7. May assist with special assignments related to the evaluation of transfer records, such as participation in or monitoring the reconsideration process for denied applicants who submit appeals for admission, or the resolution of incomplete applications for admission. Makes recommendations for decisions.(E)

95%

Other Duties as Assigned

Additional duties as assigned.(E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

with 2+ years of related job experience; related experience such as participation in student outreach activities, or other similar experience(s) may be substituted for years of job experience; or equivalent combination of education and experience.

Required

2+

Demonstrated experience in university/college undergraduate admission. Typically, a minimum of two years of experience is required.

Required

2+

Demonstrated experience in transfer application evaluation, including assessment of academic records, transfer of coursework, and interpretation of admission requirements to determine applicant eligibility. 

Required

2+

Demonstrated experience in student outreach activities, or other similar experience(s); or equivalent combination of education and experience.

Required

Demonstrated skill in interpretation of admission guidelines and in analyzing academic and personal characteristics to determine applicant eligibility for admission from domestic and international institutions.

Required

Demonstrated ability to make independent decisions regarding transfer of work from other institutions and course equivalencies, with the knowledge and ability to be flexible in applying guidelines in individual or unique situations.

Required

Demonstrated working knowledge of the organizational structure of the California Community College System.

Required

Demonstrated ability to communicate clearly, effectively, and professionally across written, digital and virtual platforms, representing the University in a professional manner on often complex topics related to student academic preparation and University admission.

Required

Demonstrated ability to effectively manage multiple priorities, organize competing responsibilities, and allocate time and resources strategically to support institutional and departmental goals, meet deadlines, and achieve successful outcomes.

Required

Working knowledge of UC admissions policy and campus principles related to undergraduate admission. Skill in the application and analysis of widely varying types of material.

Preferred

Working knowledge of UCLA , its academic programs, opportunities and services for students, and University policies, procedures, deadlines and practices related to undergraduate admission at UCLA specifically, and the University of California more broadly.

Preferred

Working knowledge of the University of California system and other postsecondary educational opportunities, particularly in California, including their academic programs, student support services, admission pathways, and resources that help students make informed decisions about their educational goals.

Preferred

Excellent interpersonal skills, sensitivity to the needs of a diverse prospective student population, a commitment to quality teamwork, and initiative, independence, and motivation are required.

Required

Demonstrated ability to establish and maintain cooperative working relationships with other staff members, subordinates, college administrators and officials and representatives.

Required

Familiarity with and ability to use technology tools to advance unit goals.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

Fully Remote (Home)

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.