Senior Associate Director, Evaluation

ADMISSIONS RECRMT MGR 1 (000302)

UCPath Position ID: TBD_4569

Position Description History/Status

Approved Date:

8/1/2025 7:03:40 PM

Date Last Edited:

8/1/2025 7:03:37 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7050O

Organization:

ENROLLMENT MANAGEMENT

Division Code:

7600D

Division:

ENROLLMENT MANAGEMENT

Department:

512000 - UNDERGRADUATE ADMISSION

Position Details

UCPath Position Number:

TBD_4569

Position Description ID

241289

UC Payroll Title:

ADMISSIONS RECRMT MGR 1 (000302)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40044275

Reports to Payroll Title:

Admissions Recruitment, Manager 3

UCPath Department Head Position Number:

40044275

Department Head Payroll Title:

Admissions Recruitment, Manager 3

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4512

Admissions Recruitment, Supv 2

2

4558

Admissions Recruitment, Supv 1

1

4510

Admissions Recruitment Specialist 4

1

4508

Admissions Recruitment Specialist 2

1.29

4509

Admissions Recruitment Specialist 3

11

4508

Admissions Recruitment Specialist 2

4

POSITION SUMMARY

The Senior Associate Director, Evaluation position is a senior leader within Undergraduate Admission and is responsible for managing three key areas: providing all oversight for transfer review and selection, all aspects of international recruitment, review and selection, and all aspects of evaluation compliance and liaisonships.

With over 28,000 transfer applications, which make up 1/3 of the incoming undergraduate students, this position is responsible for managing all areas of evaluation functions that includes developing, implementing, directly participating in, monitoring and evaluating all Undergraduate Admission (UA) transfer evaluation initiatives, practices and evaluation services to achieve UCLA's new student transfer enrollment objectives.

The individual is responsible for leading strategies and options for achieving new student enrollment targets, as well as providing strategic input on proposed University-wide and/or local campus policies that affect the transfer of students from two- and four-year institutions to UCLA. The incumbent also works with academic units and faculty in the development and communication of UCLA transfer selection requirements, i.e. lower-division major preparation, and represents UCLA and UA to internal, external and professional constituents involved in the recruitment, admission and enrollment of transfer students.

In addition to leadership responsibilities associated with transfer enrollment management, the Associate Director coordinates a number of key transfer-related functions including: UCLA's Preliminary Academic Review of Transfer Selection (PARTS) process for transfer admission; UA's role in the UCLA Transfer Alliance Program (TAP); the UCLA ADT Pilot, and collaborates with the academic units and campus colleagues in support of transfer admission to UCLA. The position requires an advanced level of expertise in all areas of evaluation for first-year and transfer applicants, and a comprehensive knowledge of higher education both domestically and abroad. This expertise is typically acquired through prior experience in the evaluation of first-year and transfer applications and related experiences, including transfer student recruitment.

The position serves on UC system-wide task forces and committees, including development and leadership in operational and policy making system-wide projects. The position also serves as resource to the staff in UA, including other evaluators and recruitment officers, and the external community for complicated issues and problems related to admission to the University.  

Additionally, through the supervision of the Senior Assistant Director of Compliance, Policies, and Liaisonships, this individual ensures adherence to all UCLA, UC, state, and federal regulations related to undergraduate admission. This includes oversight of all areas of compliance, specialty school admission processes, and policy implementation. The individual also manages the cancellation process for all first-year and transfer applicants who do not meet the conditions of their admission contracts.

In collaboration with the Associate Director of International Admission, the individual provides strategic and operational oversight for the review and evaluation of approximately 26,000 first-year international applications. This includes supporting related international recruitment strategies and initiatives to ensure a holistic and equitable admission process for a global applicant pool.

The incumbent is a member of the UA management team, serves as a leader within the first-year evaluation team, and provides significant leadership throughout the UC system.

Office of Undergraduate Admission supports UCLA student enrollment goals through recruitment, admission, and yield practices consistent with the mission and values of the university. We seek to recruit and enroll high-achieving, talented students from diverse backgrounds from throughout California, the US, and abroad to both benefit from and contribute to one of the leading research universities in the world.

Leadership and Management

Responsible for all aspects of evaluation compliance and liaisonships. (E)

Responsible for leading strategies and options for achieving new student enrollment targets, as well as providing strategic input on proposed University-wide and/or local campus policies that affect the transfer of students from two- and four-year institutions to UCLA. (E)

The incumbent is a member of the UA management team, serves as a leader within the first-year evaluation team, and provides significant leadership throughout the UC system. (E)

Serves on UC system-wide task forces and committees, including development and leadership in operational and policy making system-wide projects. (E)

Serves as a resource to the UA staff, including other evaluators and recruitment officers, and the external community for complicated issues and problems related to admission to the University. (E)

Prepare and submit budget proposals for all facets of the recruitment strategies; determine other resource requirement necessary for implementing the approved recruitment plans. (E)

Responsible for supervising the Senior Assistant Director of Compliance, Policies, and Liaisonships, who ensures adherence to all UCLA, UC, state, and federal regulations related to undergraduate admission. (E)

50%

Management of Transfer Process

With over 28,000 transfer applications, which make up 1/3 of the incoming undergraduate students, this position is responsible for managing all areas of evaluation functions that includes developing, implementing, directly participating in, monitoring and evaluating all Undergraduate Admission (UA) transfer evaluation initiatives, practices and evaluation services to achieve UCLA's new student transfer enrollment objectives. (E)

The incumbent works with academic units and faculty in the development and communication of UCLA transfer selection requirements, i.e. lower-division major preparation, and represents UCLA and UA to internal, external and professional constituents involved in the recruitment, admission and enrollment of transfer students. (E)

Coordinates a number of key transfer-related functions including: UCLA's Preliminary Academic Review of Transfer Selection (PARTS) process for transfer admission; UA's role in the UCLA Transfer Alliance Program (TAP); the UCLA ADT Pilot, and collaborates with the academic units and campus colleagues in support of transfer admission to UCLA. (E)

25%

First-year and Transfer Evaluation and Admission

Responsible for managing all oversight for transfer review and selection. (E)

In collaboration with the Associate Director of International Admission, the individual provides strategic and operational oversight for the review and evaluation of approximately 26,000 first-year international applications. This includes supporting related international recruitment strategies and initiatives to ensure a holistic and equitable admission process for a global applicant pool. (E)

As a member of the senior UA management team and in collaboration with senior staff:

• Participates in the design and implementation of staff training, development of reader materials and evaluation processes.(E)

• Provides leadership to the UA Resource Team that updates materials, selects sample/norming applications, and trains and monitors Holistic Review readers of first-year and transfer applicants. (E)

• Participates in primary and secondary review process of first-year and transfer applicants.(E)

• Participates in the annual review, update, and amendment of administrative procedures and processes for first-year and transfer applicants, including the admission contracts and the appeals and waitlist processes. Review and recommend action of individual applicant appeals and application/admission cancellations. (E)

• Review and recommend actions regarding exceptions to the undergraduate admissions deadlines, eligibility, or conditions of admission.(E)

10%

Supervision

Oversee evaluation and international recruitment staff. Direct supervision of Associate Director of International Evaluation, and three Senior Assistant Directors. (E)

Identify and implement ongoing professional development opportunities. (E)

Lead recruitment, hiring, onboarding, and training processes for new team members. (E)

Conduct regular performance evaluations, provide constructive feedback, and develop individualized growth plans to support staff development and long-term success. (E)

Facilitate regular one-on-one and team meetings to discuss strategic planning. (E)

10%

Recruitment and other Responsibilities

Responsible for managing all aspects of international recruitment, review and selection. (E)

Plan and execute all recruitment activities and logistics including but not limited to delivery of materials, planning and scheduling travel for both self and attending staff, determining locations and activities, and marketing recruitment activities. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor or Master's degree

Preferred

5 years

Demonstrated management experience in college or university admissions and recruitment. Typically, minimum five years of experience required.

Required

Advances and in-depth, extensive knowledge and experience in interpretation of the complex requirements for admission to the University of California. Knowledge of University-wide and campus principle

Preferred

Advanced level of expertise in all areas of evaluation for first-year and transfer applicants, and a comprehensive knowledge of higher education both domestically and abroad. This expertise is typically acquired through prior experience in the evaluation of first-year and transfer applications and related experiences, including transfer student recruitment.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Demonstrated ability to provide leadership and direction to a large number of professional level staff including unit managers and line staff.

Required

Demonstrated ability to function and participate as part of a team, including demonstrated ability to prepare and implement training programs.

Required

Demonstrated ability to make independent decisions.

Required

Demonstrated in-depth knowledge of UCLA/UC/California Community College courses to interpret equivalencies.

Preferred

Demonstrated supervisory skills for training, delegating responsibility, and evaluating performance.

Required

Demonstrated, effective management of complex projects with ability to meet established deadlines.

Required

Demonstrated ability to represent UCLA's interests in group settings, including conferences and faculty meetings, in a professional, thorough and tactful manner on complex issues, promoting goodwill and support for UCLA and the objectives of the Undergraduate Admission.

Preferred

Skill in advising applicants and the public about first-year and transfer admission.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

5%

Travel in California and within U.S.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

1147 Murphy Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.