Semel HCI Center Operations & Budget Manager

ADMIN SUPV 1 (007374)

UCPath Position ID: TBD_940809

Position Description History/Status

Approved Date:

1/22/2026 11:02:57 AM

Date Last Edited:

1/22/2026 11:02:35 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

380500 - CHANCELLOR'S OFFICE

Position Details

UCPath Position Number:

TBD_940809

Position Description ID

250431

UC Payroll Title:

ADMIN SUPV 1 (007374)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065458

Reports to Payroll Title:

ASSOC VICE PROVOST

UCPath Department Head Position Number:

40065458

Department Head Payroll Title:

ASSOC VICE PROVOST

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

7393

Project Policy Analyst 2

1

7460

Media Comm Specialist

1.5

POSITION SUMMARY

This position serves as the chief administrator for the Associate Vice Provost of the Semel Healthy Campus Initiative (HCI) Center at UCLA within the Chancellor's Organization, with the primary focus of creating structure and processes in operationalizing priorities bridging the gap between the AVP's vision and the day to day operations to allow the AVP to focus on strategic priorities to actualize the  evolving plan for the Semel HCI Center as the definitive wellbeing research center founded on the concept of inclusive excellence.  The position provides the highest level of executive operational support for the AVP, fluid management of the Semel HCI Center, including management of the Initiative's campus-wide and UC system-wide financial commitments .  Through operational and financial management, internal partnership development, and short- and long-term planning, the position manages the implementation of the AVP's vision for health and wellbeing for the UCLA community (including all faculty, staff and students), and the evolution of a culture of health at UCLA, within the University of California (UC) system, in the state, in the nation and world-wide.

The goal of the Semel Healthy Campus Initiative (HCI) Center at UCLA is to improve the health and well-being of the UCLA community through the development of new ideas and expansion of existing programs in education, service, and research.  Semel HCI Center serves as an incubator for innovative well-being interventions which provide students, faculty, and staff with knowledge and the opportunity to expand their well-being with tools to attain success in their professional, personal, and academic lives. 

Semel HCI Center’s staff conducts its work with a broad network of supporters which include senior leadership, deans, vice chancellors and a myriad of faculty, staff, student leaders, and collaborators at UCLA, UCOP and beyond.  Semel HCI Center’s work is interconnected at all levels among all stakeholders and through a collaborative approach, the Center strives to create a work environment based on respect, kindness, inclusiveness, consideration and professionalism in which each team member focuses on utilizing and maximizing their strengths to contribute to Semel HCI Center’s success. Each core staff member is responsible for their primary area of focus with the understanding that the product of their collaborative efforts, supporting one another as a team, are of greater value to Semel HCI Center’s contribution to the University’s strategic plan than the sum value of everyone’s solitary role. Thus, this incubator model allows Semel HCI Center to succeed with a small core staff.

Strategic Support & Planning

Assists AVP to develop and implement the Center’s long term plan in support of the University’s strategic plan.  Oversees and manages special projects, ensuring they align with Center goals and completed on time in with in budget. Conducts research and analysis to support decision-making and identify new opportunities. Facilitates decision-making process, ensuring all relevant information is available for consideration and aligned with strategic goals. Assists in developing and implememting new policies and procedures.  Manage priorities with focus on long-term goals to support translation of innovative research to practice to create a culture of health at UCLA, and to serve as a resource and model for other institutions, nationally and internationally.

20%

Operational Support

Communication & Collaboration:  Facilitates internal and external communiation, ensuring information flows effectively within the Center, among the Center’s network and with all collaborators and partners; Departmental Alignment: Ensures alignment among staff, across all pods, partners, constituencies, collaborators in philosophy, collaboration and teamwork; Representation & Liaison:  Represents AVP  at meetings, presentations and other events; acts a liaison for AVP with senior leadership, faculty, senior managers, stakeholders, partners, ensuring clear and consistent communication.

10%

Budget Management & Planning

Contributes to fiscal stability and sustainability. Develop comprehensive budget to meet the goals and objectives established by the AVP and donor for the Semel HCI Center. Manage the Semel HCI Center fiscal commitments. Manage Semel HCI’s funds and internal and external grants in compliance with University policy and procedures and administer funds for UCOP –funded well-being initiatives.

20%

Semel HCI Center Operations Management

Formulate effective strategies and action plans which are timely, realistic and positive in achieving Center’s goals.  Direct execution of operational plans and projects by coordinating collaboratively across stakeholder organizations in support of projects, activities and programs related to the Semel HCI Center functional areas including directing a diverse range of operational problems to satisfactory resolution. Assess and implement changes in Center operations to enhance the evolution and reach of the Semel HCI Center while also enhancing efficiencey and productivity.

20%

Operationalize Well-Being Innovation

Support the University’s strategic plan and Semel HCI mission to create a culture of health: Conduct complex administrative analysis to evaluate issues around the implementation of new projects and initiatives with few or no precedents to develop recommendations for implementation that involve collaboration across departments and disciplines and  to ensure compliance with University policy and procedures.

10%

Personnel Management

Provide guidance and support to Semel HCI Center staff. Manage and direct professional staff (including those who are responsible for the supervision of the undergraduate student staff) and GSRs.  Develop personnel plans to meet staffing needs to attain Center goals.

5%

Research Development and Management

Contributes scientific basis for well-being:  Create structure and processes to build the research capacity of the Semel HCI Center and manage all fiscal aspects of the research and the research process. Identify research opportunities, priorities and long-term strategies to help write grants and define the infrastructure to support a robust research center in a long-term development plan. Participate in the writing of grant applications and administration of awards.

10%

Partner Development throught Community-Building

Build relationships across diverse campus units with key personnel and constituencies to foster long term collaborative partnerships and cooperative relationships critical to Semel HCI’s growth and success in permeating life at UCLA. Foster and maintain supportive working relationships with pod leaders, graduate student researchers, undergraduate staff and campus partners to ensure all work is in alignment with the Semel HCI mission through discreet, diplomatic interaction with senior campus management, faculty, staff at all levels, students, UCOP staff, personnel from other UC campuses, and staff from other universities.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Masters or equivalent with minimum 8 years of budget and operations experience

Required

Minimum of 6 years of progressive financial management experience in a fast-paced, large-complex department.

Required

Minimum 8 years leadership experience in operations and budget management in a fluid, continuously evolving organization with demonstrated experience developing opportunities that creatively and effectively incorporate health and wellbeing into the organizational culture. 

Required

Experience in overseeing projects in a fast-paced environment with ability to work independently in a complex working environment that requires great flexibility, efficiency, quick response time and prioritization of tasks with multiple and competing deadlines.

Required

Experience and working knowledge of Semel Healthy Campus Initiative Center:  core values and goals, key participants, major areas of focus and projects.

Preferred

Demonstrated experience in managing complex budgets with multiple fund sources and multiple entities from UCLA, UCOP and other UC campuses.  Demonstrated competence in accounting and business practices to identify pertinent issues and ability to recognize when expert guidance needs to be sought.

Required

Experience writing grants and working with contracts and grants including familiarity with IRB, IRB requirements, IRB applications, IRB renewal processes; proposal writing to secure funding; preparing grant narratives and accounting documentation; coordination of grant reporting to funders.

Preferred

Demonstrated ability to address complex issues utilizing a clear, thoughtful manner and to come to resolution quickly without compromising the projects or relationships with the people involved.

Required

Excellent oral and written communication skills to clearly convey and obtain information to individuals at various organizational levels and to groups of different constituencies.  Outstanding editing skills to ensure the highest standards of consistency, professionalism, accuracy are met.

Required

Demonstrated strategic thinking, planning and implementation skills coupled with solid professional judgment to anticipate problems and develop innovative solutions to correct problems or anticipate/prevent obstacles.

Required

Exceptional leadership and interpersonal skills with the ability to effectively build and maintain cooperative working relationships with diverse stakeholders; executive level advising and working effectively with senior leadership; ability to work as part of a team, and as a mentor.

Required

Demonstrated fiscal management, time management, organizational skills to manage multiple and complex projects within designated schedules, set priorities that accurately reflect the relative importance of job duties and effectively complete assigned tasks to meet goals and objectives.

Required

Demonstrated skill in staff supervision and development, including training, mentoring, delegating work and reviewing performance. 

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.