Administrative Finance Compliance Analyst

ADMIN OFCR 3 CX (004800)

UCPath Position ID: TBD_999999

Position Description History/Status

Approved Date:

7/14/2026 6:55:23 PM

Date Last Edited:

7/14/2026 6:55:19 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION         

Department:

480000 - VICE CHANCELLOR, STUDENT AFFAIRS

Position Details

UCPath Position Number:

TBD_999999

Position Description ID

261309

UC Payroll Title:

ADMIN OFCR 3 CX (004800)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41005879

Reports to Payroll Title:

ADMIN MGR 2

UCPath Department Head Position Number:

41005879

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general direction of the Assistant Vice Chancellor of Student Affairs, the Administrative Finance Compliance Analyst for Student Programming Activities (SPA) serves as the senior fiscal leader responsible for the financial stewardship, compliance oversight, and budgetary planning of student-initiated programs.

This position ensures responsible administration and equitable distribution of more than $2.5 million annually in student fees, referenda funds, and university allocations supporting student outreach and retention initiatives, for the Student Programming Activities.

The Administrator provides strategic financial leadership; develops internal controls; ensures compliance with federal, state, UC, and UCLA policies; and serves as the primary fiscal liaison to the SOLE Operations Manager for SPA regarding funding allocations, reconciliation, and compliance standards and assists in coaching and advising Student Program Advisors who work directly with students to support funding requests, purchasing, and disbursement processes, ensuring strong fiscal stewardship across all SPA programs. The primary emphasis for the Administrator is fiscal governance, budget management, compliance, and financial strategy. This position serves as the staff committee liaison and works directly with the Operations Manager of Student Programming Activities (SPA).

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success, student well being, and holistic development. UCLA Student Affairs is the backbone of the Bruin journey -  supporting students from admission to graduation and beyond. In this role, you join a community to personal growth, academic persistence, and enriched student engagement. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where each day you make a meaningful difference for students and the broader Bruin family.

Function 1: Administrative Leadership, Financial Management & Compliance

Provides administrative leadership and operational oversight for Student Programming Activities (SPA) and related divisional initiatives.

Develops, implements, and maintains administrative procedures, governance processes, and operational practices to ensure consistency, efficiency, accountability, and compliance with university policies and divisional priorities.

Serves as a resource to the Assistant Vice Chancellor on administrative operations, policy interpretation, and program implementation.

Coordinates complex committee and funding governance processes, ensuring adherence to established policies, procedures, and documentation standards.

Interprets and applies university policies, funding guidelines, and administrative requirements to support equitable and compliant program administration.

Evaluates administrative processes and recommends improvements to enhance operational effectiveness, consistency, and service delivery across SPA programs and initiatives.   

65%

Function 2: Fiscal Coaching & Staff Development

Provide fiscal coaching and oversight to ensure consistency in budget management and adherence to university policy.

Develop and deliver training for staff and student leaders on budgeting, compliance, and responsible fund management.

Foster a collaborative, inclusive environment that prioritizes transparency, accountability, and equitable resource management.

25%

Function 3: Other Requirements

Performs other duties as assigned.

Complies with all policies and standards.

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

This position description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related field and/or equivalent experience/training.

Required

Experience in business administration.

Required

knowledge of administrative operations, organizational practices, and business processes sufficient to develop, implement, and evaluate procedures that support efficient, compliant, and effective program administration. Demonstrated capacity to independently resolve complex administrative and fiscal issues. Ability to coordinate logistics, timelines, and workflows for divisional initiatives.

Required

Demonstrated ability to interpret and apply federal, state, UC, UCOP, and UCLA policies, procedures, and guidelines to complex administrative and financial situations and provide guidance to stakeholders.

Required

Advanced knowledge of budget development, forecasting, financial analysis, and resource management principles, with the ability to develop recommendations and support strategic decision-making.

Required

Strong analytical and problem-solving skills with the ability to independently assess operational and fiscal issues, identify risks, evaluate alternatives, and implement effective solutions.

Required

Excellent communication and stakeholder management skills, including the ability to prepare reports, executive briefings, and policy guidance, and effectively collaborate with students, staff, faculty, administrators, and external partners.

Required

Strong compliance oversight ability. Ability to ensure adherence to federal, state, UC, and campus regulations, including audit readiness.

Required

Ability to develop and deliver training on budgeting, compliance, and administrative processes.

Required

Knowledge of record retention, restricted document handling, and secure data management.

Required

Commitment to transparent, equitable funding practices aligned with referenda requirements.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

20%

Domestic Travel

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.