Administrative Project Manager

ADMIN OFCR 3 CX (004800)

UCPath Position ID: TBD_940926

Position Description History/Status

Approved Date:

2/3/2026 10:42:28 AM

Date Last Edited:

2/3/2026 10:42:25 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

313000 - HOUSING CENTRAL SERVICES

Position Details

UCPath Position Number:

TBD_940926

Position Description ID

251745

UC Payroll Title:

ADMIN OFCR 3 CX (004800)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40059037

Reports to Payroll Title:

ADMIN MGR 2

UCPath Department Head Position Number:

40060044

Department Head Payroll Title:

ADMIN MGR 4

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The H&H Administrative Project Manager supports the organizational mission by conducting high-level data analyses across multiple functionalities, such as administrative, financial, and personnel. The incumbent is responsible for short- and long-term project management at the executive level of Housing & Hospitality. 

At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve.

Administrative Management & Analysis

 • Provide in-depth data analyses utilizing highly technical data collected across multiple platforms

 • Create and distribute reports to cross organizational departments

 • Support the Director of Administrative Services & Chief of Staff in developing and implementing solutions to issues that have unit, subdivision, organization or campus-wide impact

 • Create and update administrative policies issued by the AVC and units within the organization and assist with ensuring compliance

 • Create reports, talking points, presentations, executive summaries, and other materials on behalf of the Director of Administrative Services & Chief of Staff  and AVC as needed for high level meetings

 • Identify strategic opportunities that add value to the organization and to achieve organizational goals

20%

Financial Management & Analysis

 • Provide financial analyses, reports, and recommendations to the H&H Assistant Vice Chancellor and senior leadership

 • Create financial proformas to analyze viability of proposed developments projects and acquisitions

 • Assist in managing and ensuring that each unit is responsible for the expenses and meet departmental goals and program plans

 • Interpret financial data and recommend appropriate courses of action

 • Collaborate with H&H leadership to develop service objectives and performance assessment measures and implement changes designed to improve efficiency, productivity, and customer service while maintaining financial stability

 • Conduct variance analysis, comparing actual financial performance against budgeted figures

20%

Personnel Management & Analysis

 • Serve as a liaison for H&H leadership and departmental managers on personnel policies and procedures and collective bargaining agreements

 • Develop job cards, management reclassifications, and requisitions for management positions

 • Ensure compliance with departmental, University, state and federal guidelines and laws pertaining to selection processes for employment or reclassification

 • Provides organizational assessment through evaluation of process workflow, efficiencies and workload

 • Make recommendations for positions and structure

20%

Project Management

 • Independently conduct specific cross-functional projects, reports, and initiatives in the organization, coordinating efforts among the different units as appropriate

 • Assist the strategic management processes, provide expertise and program management for strategic initiatives that are critical in meeting organizational strategic planning goals

 • Assist the Director of Administrative Services & Chief of Staff managing high-profile projects with internal and external partners such as Menus of Change, other UC's, the Big 10, and LA28

 • Provide project management support to the AVC and H&H senior leadership

20%

Collaboration, Coordination and Outreach

 • Collaborate with UCLA campus, UC and UCOP, and external business contacts, stakeholders and universities on pertinent topics

 • Develop strong partnerships with key decision makers to ensure cross-business and cross-functional alignment and synergy

 • Represent H&H organization on various systems and administrative workgroups and committees

 • Coordinate with other campus entities such as Student Affairs, Registrars' Office and Parents Association in cross-functional needs

 • Support the Director of Administrative Services & Chief of Staff with strategy development and day-to-day implementation across departments of H&H

 • Represent the Director of Administrative Services & Chief of Staff as needed in interactions with other leadership of the University and external constituencies

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related field

Required

Or

Combination of education and equivalent experience

2+ years

Project management experience

Required

Ability to thoroughly understand departmental priorities and to develop plans that will achieve these goals, anticipate problems, and develop innovative solutions to correct or prevent obstacles

Required

Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions; Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines

Required

Highly developed interpersonal communication skills including political acumen and social perceptiveness

Required

Strong organizational, negotiation, and decision-making skills with expertise in clarifying, mediating, and resolving complex situations

Required

Expert skill using standard business software (e.g. Microsoft Office Suite)

Required

Excellent oral and written communication skills to effectively communicate with diverse populations with competing priorities; Ability to effectively and clearly convey information to individuals at various organization levels and to groups of different sizes

Required

Skill in writing grammatically correct business English, such as proposals, memos, and other routine correspondence 

Required

Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships with administrators, faculty, students and staff

Required

Demonstrated ability to handle highly confidential matters discreetly and maintain strict confidentiality of sensitive information.

Required

Ability to analyze disparate information and formulate effective solutions to problems as they arise

Required

Sufficient knowledge of University policies, procedures, and business systems

Preferred

Working knowledge of the policies and procedures of Housing & Hospitality operational units

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

5%

Domestic travel

Must carry a University cell phone

Required

Occasional attendance at offsite conferences and meetings

Required

Evening, weekend, and holiday work as business dictates

Required

Drive University vehicles, such as electric carts, for meetings, site inspections, etc.

Preferred

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Sproul Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.