Administrative Officer 2 CX

ADMIN OFCR 2 CX (004263)

UCPath Position ID: TBD_1000368

Position Description History/Status

Approved Date:

8/26/2026 3:39:36 PM

Date Last Edited:

8/26/2026 3:39:34 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH  

Division Code:

2410D

Division:

PUBLIC HEALTH DIV                      

Department:

193500 - EPIDEMIOLOGY

Position Details

UCPath Position Number:

TBD_1000368

Position Description ID

263841

UC Payroll Title:

ADMIN OFCR 2 CX (004263)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

0.4

SUPERVISION

UCPath Reports to Position Number:

40115062

Reports to Payroll Title:

PROJECT POLICY ANL SUPV 2

UCPath Department Head Position Number:

40038895

Department Head Payroll Title:

ACT/INTERIM DEPARTMENT CHAIR

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Duties will include obtaining informed consent, interviewing study participants, collecting and clarifying data, and entering, cleaning, and maintaining data using Microsoft Excel, Microsoft Access, and REDCap.

The Epidemiology department in the Fielding School of Public Health is a national leader in preparing a new generation of epidemiologists. Through specialized methodologies, epidemiologists identify, track, and analyze how diseases and other conditions are caused, transmitted, and prevented, as well as how they are distributed throughout the population. Such information plays a critical role in guiding policies and other evidence-based strategies to promote health and work toward health equity. The vital importance of epidemiologic research was highlighted by the COVID-19 pandemic, in which epidemiologists have helped to track outbreaks and provide guidance on how the virus spreads in community settings.

Recruitment and

Data

Collection,Cleaning

& entry

1. Assist with research projects

2. Conduct monthly trips to California's central valley to interview study subjects

(Parkinson's Disease cases and population controls).

3. Assist in collection of data through interviews in English and Spanish,

questionnaires and letters to collect data

4. Recruit, screen and enroll potential subjects in studies.

5. Accompany subjects to their appointments.

6. Assist in training team member on recruitment and data collection

40%

Data cleaning and

entry

1. Record and enter data into computer using Microsoft Access and RedCAP.

2. Manage and track the storage and distribution of biological samples.

3. Data checking of folders and files for accuracy.

4. Enter, clean, edit and back up data and perform other technical tasks as needed.

5. Assist in training team member students on data entry and cleaning.

40%

Administrative

Support

1. Participate in meetings with study personnel and managers to share information

and troubleshoot problems encountered.

2. Office organization, cleaning, and ordering of supplies.

3. Track reimbursement receipts.

4. Respond to copies of doctors notes request.

5. Send wrong number letter mailings.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Must have experience conducting detailed health related interviews

Preferred

Must have experience working with chronically ill individuals and

have some knowledge of Parkinson's Disease

Preferred

Must have experience working in epidemiologic studies

Preferred

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Must be able to work independently and follow through with assignments with minimal supervision

Required

Demonstrated excellent written and verbal skills in English

Required

Ability to keep accurate, detailed and legible records of research data

Required

Ability to work with study participants with respect, sensitivity and maintain confidentiality of participant information

Required

Ability to use personal computer and Microsoft Office software

Required

Willingness to work flexible hours as needed, including occasional weekend hours, as needed for particular research activities.

Required

Willingness and ability to drive to field research locations in rural counties

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

UCLA/Ca Central Valley

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.