Center Manager

ADMIN OFCR 2 CX (004263)

UCPath Position ID: 40972252

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1137407

Approved Date:

10/29/2026 10:42:53 PM

Date Last Edited:

10/29/2026 10:42:47 PM

Last Action Effective Date:

1/9/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW                          

Division Code:

1141D

Division:

LAW DIV                                

Department:

025000 - LAW

Position Details

UCPath Position Number:

40972252

Position Description ID

167557

UC Payroll Title:

ADMIN OFCR 2 CX (004263)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40942916

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR VII

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general direction of the Executive Director, the Center Manager is responsible for: maintaining the Center's budget, including creating and tracking programmatic and event-specific budgets; coordinating daily work flow; supporting the staffing needs of the Center, including hireing and training student staff; overseeing the execution of the Center's events, including conferences, lunch time talks, speaker series, and symposia; managing the Center's communications needs, including promotion of programs and maintenance and updating the Center's website and social media channels; and providing supporting to the Center's faculty as requested, including travel support, meeting support, calendar support, and supplemental support for the Center's speakers and other guests.

The Center of Philanthropy and Nonprofits seeks a Center Manager to manage program operations and provide administrative support.  The Center Manager will serve as an integral staff member and will be supervised by the Executive Director of the Center.  An ideal candidate is highly professional, attentive to detail, advances work autonously and with initiative, can hire and manage student employees, can create and implement office management systems, can work with people effectively at all levels in the organization from board members to student, has excellent communication and problem-solving skills, and enjoys purpose-driven work.

Budget and Financial Recordkeeping

1. In collaboration with the Business and Finance Office, maintain and augment, as needed, the Center’s budgeting and financial recordkeeping system. (E)

2. Manage the processes for requesting approvals for and tracking expenditures, issuing vendor payments, and requesting reimbursements. (E)

3. Manage the process for solicitation and receipt of grants and sponsorships. (E)

4. Create and manage programmatic and event-specific budgets. (E)

5. Research complex financial discrepancies or missing charges. Work with the Law School Business Office to update or process payments accordingly. (E)

30%

Administrative Operations

1. Manage the Center’s daily administrative operations, including but not limited to ordering supplies and keeping inventory, maintaining the Center’s calendar, and managing and augmenting the Center’s databases and mailing lists. (E)

2. Provide technical and clerical support to the Center’s faculty and their projects, including presentations, research projects, and engagement with campus support offices. (E)

3. Manage any employees, contractors, and interns providing administrative and operational support to the Center. (E)

4. Act as a liaison to other law school departments, including Communications, External Affairs, Career Services, Admissions, and peer programs. (E)

5. Participate in the development and update of standard operating procedures for the Center. Maintain documentation on how to handle routine and non-routine duties. Recommend changes to office processes or procedures to support efficient workflow. (E)

30%

Event Management

1. Support the Executive Director and Faculty Director in the development, implementation, and promotion of all programming. (E)

2. Act as liaison to the Center’s Advisory Board members and support the planning of Advisory Board meetings. (E)

3. Provide planning and administrative support for the planning and production of the Center’s events, e.g., the Western Conference on Tax-Exempt Organizations held in the spring of each year, including researching facilities, comparing costs, arranging for panelists' travel and hotel, arranging for event meals/refreshments. (E)

4. Act as the main point of contact for attendees of the Center’s events. (E)

5. Work with student staff, such as the student worker and the communications coordinator, on promoting the Center’s programming, maintaining the Center’s website and social media channels, and increasing audience engagement. (E)

25%

Communications

1. Under the general direction of the Executive Director and with the support of student staff, manage the Center’s communications and event marketing efforts to ensure content is current, targets the right audience, and markets upcoming events. (E)

2. Assist with the design, content, and production of all materials relating to the Institute and its programs, including a departmental newsletter.  (E)

3. Work with the Executive Director to plan production schedules for promotional materials.  (E)

4. Create and disseminate communications and publications to students regarding program services and resources. (E)

5. Support the Executive Director in the development of reports and summaries of operations for donors and other stakeholders. (E)

6. Other communications initiatives, as determined with the Executive Director. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or equivalent combination of education and professional experience

Required

3-5 years

Event coordination and/or office management experience.

Required

Experience tracking payments & expenditures managing budgets.

Required

Demonstrated ability to organize and present complex information effectively to a range of audiences as well as  implement the logistical requirements of events and programs.

Required

Familiarity with UCLA administrative procedures and organizational structures

Preferred

Demonstrated ability to speak clearly, distinctly, and diplomatically to obtain or relay concise, relevant information, while using correct vocabulary and grammar.

Required

Demonstrated listening skills to understand accurately instructions and to carry out tasks.

Required

Ability to establish and maintain effective, collaborative relationships and to enlist support of all levels of faculty, staff, student, campus, and community constituencies and to mobilize team effort to accomplish Program goals.

Required

Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Ability to maintain confidentiality of sensitive information with tact and discretion

Required

Skilled in working collaboratively to prioritize work demands and resources to meet anticipated deadlines.

Required

Ability to take initiative, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal supervision.

Required

Ability to post materials online and/or search the Internet for requested information as welll as manage the redesign and maintain the Program's website and UCLA Law pages.

Required

Familiarity and experience with, or willingness and ability to become familiar with, search-engine based research and utilizing Lexis/Nexis or Westlaw for research.

Required

Resourceful, creative, attentive to detail, and service oriented. Able to analyze situations and define problems or objectives, identify relevant factors, formulate logical conclusions, and recognize alternatives.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to travel offsite for occasional program meetings and events.

Flexibility with schedule, with proper notice, as needed to produce and attend events, including occasional early morning, evening, or weekend events.

Ability to work a minimum of two days on site at UCLA's Campus with additional days as needed for operational necessity. 

Interpersonal skills to communicate and interact with faculty, staff, students, vendors, and the public.

Required

Ability to maintain confidentiality of information with tact and discretion.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E. Young Dr. East. Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.