Program Coordinator

ADMIN OFCR 2 CX (004263)

UCPath Position ID: 40103201

Position Description History/Status

Approved Date:

11/6/2026 11:48:55 AM

Date Last Edited:

11/6/2026 11:48:52 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION         

Department:

480000 - VICE CHANCELLOR, STUDENT AFFAIRS

Position Details

UCPath Position Number:

40103201

Position Description ID

266967

UC Payroll Title:

ADMIN OFCR 2 CX (004263)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40087450

Reports to Payroll Title:

EXEC AST 4

UCPath Department Head Position Number:

40042607

Department Head Payroll Title:

Vice Chancellor of Student Affairs

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the supervision of the Executive Portfolio Administrator, the Program Coordinator for the Office of the Vice Chancellor of Student Affairs (VCSA) has direct responsibility for VCSA's administrative and organizational initiatives and programs. The Program Coordinator builds meaningful relationships with colleagues across campus by assisting with impactful strategic planning and operations for the division including event and travel planning, calendar management, drafting correspondence and communication, responding to inquiries, and managing special projects, data, and resources for the VCSA office. The Program Coordinator also provides direct services and resources to students and staff, including interpersonal advising, workforce readiness, and crisis management. A subject matter expert, the Program Coordinator acts as a resource to campus departments on services and resources.

The Office of the Vice Chancellor of Student Affairs (OVCSA) provides leadership for an integrated network of more than 20 departments whose programs, services, and experiences connect at some point with every UCLA student in virtually every aspect of a student's life outside the classroom. The Student Affairs organization spans the entire range of student needs and interests from early outreach through graduation, housing, physical and emotional wellness, recreation and student organizations, and a host of other services and opportunities in between.

Program Planning,Implementation,& Support

1. Provide administrative and program support for OVCSA, building campus relationships to enhance Student Affairs initiatives.

2. Work with OVCSA staff to plan events, initiatives, and presentations to support organizational priorities with use of BruinBuy+ and Concur for purchasing.

3. Work collaboratively with administrative and professional staff in Student Affairs to assess and analyze programs, coordinate strategic planning, and conceptualize and execute events.

4. Screen, prioritize, and respond to communications and requests.

5. Manage calendars, schedule meetings, and coordinate travel logistics.

6. Develop programmatic partnerships with student, university, and stakeholder partnerships.

6. Attend meetings and retreats; may require travel, overnight stays, or extended hours.

30%

Communications and Special Projects

1. Assist the Executive Portfolio Administrator in developing and implementing OVCSA’s strategic goals and objectives.

2. Represent OVCSA on campus-wide committees, as assigned.

3. Prepare communications, publications, reports, policies, and other materials for internal and external constituents.

4. Consult with campus departments on Student Affairs services, protocols, and resources.

5. Develop strategic partnerships with campus and community stakeholders.

6. Support the University’s academic mission by researching Student Affairs issues, sharing findings, and participating in professional organizations (e.g., Consortium, NASPA, ACPA).

25%

Research, Data Management, and Advising

1. Create data management systems ensuring accuracy and security of program data.

2. Develop reports and data creation and create a data archive.

3. Advise Student Affairs staff to identify gaps and needs/support.

4. Support the Student Affairs data collection initiatives and collaborate with Student Affairs and other key stakeholders to facilitate data collection.

5. Participate in evaluation of departmental programs and services, assess student needs, and draft reports of events, activities, and incidents.

25%

Meeting Management and Facilitation

1. Attend and facilitate department, unit, and campus partner meetings, serving as a liaison and resource to communicate Student Affairs goals and priorities if needed.

2. Use strong organizational skills to communicate expectations clearly and put collaborative methods into practice.

3. Coordinate OVCSA leadership meetings using an efficient process.

15%

Other Duties

1. Special projects as assigned by VCSA, Deputy Director, and Executive Portfolio Administrator.

2. Assume the responsibilities of the Executive Portfolio Administrator in that person's absence.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training.

Required

3-5 years

Working in higher education related to program management, student affairs, leadership development.

Required

Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests.

Required

Ability to exercise independent judgment, take initiative, be resourceful and make decisions.

Required

Excellent verbal and written communication skills to present in formation clearly and effectively to individuals, small and large groups. Excellent interpersonal skills to develop and maintain collaborative working relationships.

Required

Must be able to maintain a reliable and predictable work schedule including ability to work occasional nights and weekends.

Required

Demonstrated ability to design, implement, and evaluate programs and support services.

Required

Skills using word-processing, database management, spreadsheet, presentation, electronic mail, and other software in a windows environment required. Web design and maintenance skills a plus. Familiarity With BruinBuy a plus.

Required

Ability to work as part of a team, be detail-oriented, organized, and handle changing priorities and conflicting deadlines. Work is in an active office.

Required

Ability to interact effectively with a diverse populations including students, faculty, administrators, family members, and the general community, from a variety of cultural, educational, and socioeconomic backgrounds.

Required

Ability to maintain confidentiality and use discretion.

Required

Thorough knowledge of current issues regarding Student Affairs in Higher Education and student populations.

Preferred

Knowledge of university policy and procedures, including policies governing the use of university funds and facilities, as well as those governing development efforts.

Preferred

Experience in administrative or program coordination, project support, or related operations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.