Associate Dean and Chief Administrative Officer [CAO]

ADMIN MGR 2 (000548)

UCPath Position ID: 40065438

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1000383

Approved Date:

9/3/2025 8:20:03 PM

Date Last Edited:

9/3/2025 8:20:00 PM

Last Action Effective Date:

12/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION

Division Code:

1221D

Division:

THEATER, FILM & TV DIV

Department:

046200 - DEAN THEATER, FILM & TV

Position Details

UCPath Position Number:

40065438

Position Description ID

165365

UC Payroll Title:

ADMIN MGR 2 (000548)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 27

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40297894

Reports to Payroll Title:

Dean Celine Parreñas Shimizu

UCPath Department Head Position Number:

#N/A

Department Head Payroll Title:

#N/A

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

18

POSITION SUMMARY

At the direction of the Dean and in consultation with academic leadership and campus authorities, the incumbent advances the goals and objectives of the UCLA School of Theater, Film and Television. As Associate Dean and Chief Administrative Officer (CAO), the incumbent plans, directs, and evaluates the School's business and financial operations to support informed decision-making. The role ensures compliance with University policies, audit standards, internal controls, and all applicable legal and regulatory requirements. Additionally, the incumbent serves as a strategic partner to the Dean, providing high-level support for initiatives, acting as a primary liaison and trusted advisor, and ensuring the Dean is fully prepared for meetings, follow-ups, strategic engagements, and organizational priorities. The position requires familiarity with the entertainment arts industry and a strong interest in its evolving practices. Responsibilities encompass the Dean's Office as well as the Department of Theater and the Department of Film, Television, and Digital Media.

At the UCLA School of Theater, Film and Television we are committed to being a world-renowned interdisciplinary professional hub, dedicated to cultivating exceptional humanistic storytellers, trailblazing industry leaders, and insightful scholars. Rooted in our rich heritage as a top-tier entertainment and performing arts institution, we champion diverse and innovative voices that have the power to enlighten, captivate, and usher in transformative change for a brighter future. By seamlessly blending the study and creation of live performance, film, television, and the digital arts through our groundbreaking curriculum, we offer not just education, but experiences. We take pride in our doctoral pursuits in theater, performance studies, cinema, and media studies. Our mission is to inspire, engage, and challenge the next generation of entertainment and academic leaders to create a more inspired and inclusive world.

Financial / Budget Management

The incumbent is responsible for the following areas:

1. Organization-wide financial, budgetary, space, including research and analysis, written plans, effective presentation, follow-through and updating. Involves consultation across the organization and with campus and relevant outside sources. 2. Financial and budgetary management, including financial reporting, supervision of procurement program, payroll and ledger reconciliation, and analysis and revision of plans to meet emerging requirements. Supervision of the School Chief Financial Officer (CFO). Liaison with Corporate Finance, Central Administration, Audit and Advisory Services, Contract and Grant Services and other offices.

30%

FISCAL Responsibility: Approve reports of annual revenue/expenditures by fund source (e.g. departmental funds, contracts and grants, income) and FTE's for the preceding fiscal year and current fiscal year.

0%

Human Resources Management

1. Direct a human resources program, including recruitment, hiring, staff direction and supervision, training and development, evaluation, and corrective action. Also includes staff and organizational analysis, and realignment to meet budgetary and functional needs. Consultation with Department Chairs and HR Director on staffing issues. Liaison with Campus Human Resources, Staff Affirmative Action and other relevant offices. 2. Direct supervision of management, support and specialized staff, to include elements (outlined in 3), to meet organizational goals and objectives.

25%

Facilities and Operations

1. Direction of facilities, equipment and capital programs, including space planning and allocation, renovation, IT impact, and inventory. Liaison with Capital Programs, Facilities Management, ITS and other related offices. 2. Management of logistics, directly and through other staff, including safety, and emergency preparedness. Liaison with Office of the Registrar, Environmental Health and Safety, UC Police Department, Facilities Management, Events Management, Insurance and Risk Management, and others.

25%

Strategic Initiatives and Special Projects

1. Manage special projects on behalf of the Dean, frequently involving faculty and/or senior officers of the University and members of the Dean's leadership team; accompany the Dean to designated internal and external meetings and engagements. Conduct follow up on behalf of the Dean; monitor progress toward the attainment of assigned goals and activities. 2. Assess and prioritize matters needing the Dean's attention. Handle queries, questions, and requests on behalf of the Dean working to solve problems, direct other offices to respond to constituents, and work proactively with issues and people. Resolve problems or refer them to appropriate school and University offices.

20%

3. Serve as the Dean's primary liaison with the School's faculty, staff, student governance groups, Central Administration and the community at large; coordinate communication between the Dean and other senior officers of the University. 4. Manage and work with Marketing and Communications staff on message strategies and consistency, and prepare and coordinate special correspondence for the Dean. 5. Oversee Dean’s calendar and travel management (conducted by the Dean’s Executive Assistant). 6. Review and edit external communications, prepare presentations and analyses as needed. 7. Understand Film and Theater school rankings systems employed by key organizations and use that knowledge to include strategy into school initiatives.

0%

8. Develops and manages an effective support structure for an integrated senior administrative team and helps execute School-wide adherence to the goals and priorities set by the Dean. 9. Assist the Dean with Talking Points and Questions regarding TFT perspectives, issues and impacts, for meetings with key campus stakeholders.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Degree in related area and / or equivalent experience / training

Required

Master's Degree

Advanced Degree in related area and / or equivalent experience / training

Preferred

PhD

Preferred

5 years

Demonstrated ability to direct and manage a full administrative program and to accomplish articulated objectives in the face of multiple challenges.

Required

Exceptional financial skill to use resources appropriately and to best advantage across multiple fund sources.

Required

Strong and clear ability to design and implement a full human resources program including a commitment to staff empowerment and engagement. Knowledge of organizational structures, policy timelines, and protocols.

Required

Excellent communication skills in speaking and writing for multiple constituencies. Ability to speak well in public settings. Ability to write with clarity for a wide range of purposes including correspondence and reports.

Required

Strong understanding of information technology and its application to academic and administrative environments

Required

Demonstrated ability to plan for and manage facilities, physical renovations and capital projects.

Required

Ability to apply deep analysis and creative problem solving to issues and situations across the full range of University business and academic matters. Strong ability to work collaboratively in the resolution of problems.

Required

Skill in creating a safe and appropriate environment for staff, students, faculty, patrons and others. Knowledge of safety, environmental, and emergency practices.

Required

Demonstrated ability to develop and modify organizational plans to meet emerging needs. Skill in designing an inclusive planning process and implementing it appropriately. Skill in advocacy for School needs and direction.

Required

Ability to both lead and participate in collaborative projects and general management. Demonstrated ability to direct and motivate others.

Required

Deep knowledge of University policy, procedure and practice, and ability to direct and advise others in these areas especially in the area of internal controls. Strong sense of ethics. Knowledge of risk management and its application to School business.

Required

Demonstrated skill in building and sustaining relationships across the campus and with outside entities and stakeholders to enhance the success of the School.

Required

Ability to exercise independent and sound judgment, handle sensitive and confidential information with discretion.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

202 E. Melnitz Hall

•

Office equipment including computer, copier, and printer etc.

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Ability to work under pressure in an emergency situation.

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.