Center Administrator, Semel HCI Center

ADMIN AST 3 (007373)

UCPath Position ID: TBD_940807

Position Description History/Status

Approved Date:

1/8/2026 1:48:41 PM

Date Last Edited:

1/8/2026 1:48:37 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

380500 - CHANCELLOR'S OFFICE

Position Details

UCPath Position Number:

TBD_940807

Position Description ID

250429

UC Payroll Title:

ADMIN AST 3 (007373)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065458

Reports to Payroll Title:

ASSOC VICE PROVOST

UCPath Department Head Position Number:

40065458

Department Head Payroll Title:

ASSOC VICE PROVOST

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Center Administrator serves as the executive assistant for the Associate Vice Provost (AVP) of the Semel Healthy Campus Initiative (HCI) Center at UCLA within the Chancellor's Organization. This position provides the highest level of executive administrative support for the AVP including managing the AVP's executive travel and meeting schedules; attending meetings with the AVP and providing notetaking and other pertinent functions to ensure all projects are kept on task, and providing coordination and oversight for signature Semel HCI Center projects, programs, and events. This role requires the incumbent to exercise significant judgement, discretion, and organizational acumen to successfully provide high-level assistance and coordination as this position is responsible for the implementation of the AVP's vision for health and well-being for the UCLA community (including all faculty, staff and students), and the evolution of a culture of health at UCLA, within the UC system, in the state, in the nation and world-wide.

The goal of the Semel Healthy Campus Initiative (HCI) Center at UCLA is to improve the health and well-being of the UCLA community through the development of new ideas and expansion of existing programs in education, service, and research.  Semel HCI Center serves as an incubator for innovative well-being interventions which provide students, faculty, and staff with knowledge and the opportunity to expand their well-being with tools to attain success in their professional, personal, and academic lives. 

Semel HCI Center’s staff conducts its work with a broad network of supporters which include senior leadership, deans, vice chancellors and a myriad of faculty, staff, student leaders, and collaborators at UCLA, UCOP and beyond.  Semel HCI Center’s work is interconnected at all levels among all stakeholders and through a collaborative approach, the Center strives to create a work environment based on respect, kindness, inclusiveness, consideration and professionalism in which each team member focuses on utilizing and maximizing their strengths to contribute to Semel HCI Center’s success. Each core staff member is responsible for their primary area of focus with the understanding that the product of their collaborative efforts, supporting one another as a team, are of greater value to Semel HCI Center’s contribution to the University’s strategic plan than the sum value of everyone’s solitary role. Thus, this incubator model allows Semel HCI Center to succeed with a small core staff.

Executive Support 1: Contributing to the Productivity and Effectiveness of the AVP

 • Manages the daily meeting schedule/calendar for the AVP.

 • Plans and directs administrative, operational, and financial activities for the AVP.

 • Monitors the flow of information and project status for the AVP to ensure key projects and meeting information are on task.

 • Organizes, prioritizes, and assists AVP in the decision-making process by providing pertinent information and updates related to projects and communication with campus and external partners.

 • Support UC, UCLA, and Semel HCI Center strategic initiatives and projects.

25%

Executive Support 2: Contributing to the Productivity and Effectiveness of the AVP

 • Contribute to strategic planning and participates in initiative implementation.

 • Acts as point of contact for AVP with staff, HCI leadership, HCI steering committee members and other stakeholders.

 • Keep AVP apprised of any inquiries in a timely manner so the AVP can determine the proper course of action.

 • Provide communications support in the form of drafting and editing emails, letters, reports, internal and external communications as well as other support according to circumstances and needs.

25%

Center Operations 1: Responsible for the daily organization and functioning of the Center

 • Conduct complex administrative analysis requiring knowledge of University administration organization, and practices to evaluate issues around the implementation of new projects and initiatives with few or no precedents to develop recommendations for implementation that involve collaboration across departments and disciplines which follow University policy and procedures.

 • Direct execution of operational plans and projects by coordinating collaboratively across stake-holder organizations in support of projects, activities and programs related to the Semel HCI Center functional areas.

10%

Center Operations 2: Responsible for the daily organization and functioning of the Center

Establish and manage operational processes and procedures; monitor status of the Semel HCI Center to identify areas to improve processes and to coordinate organizational procedures for continual optimization of efficiency and productivity; review, design, develop and implement system improvements to accommodate changes spurred by growth and to reflect the dynamic evolution of the Semel HCI Center.

Foster and maintain supportive working relationships with Semel HCI Center constituents (including, pod leaders, graduate student researchers, undergraduate staff and campus partners) to ensure all work is in alignment with the Semel HCI Center mission through discreet, diplomatic interaction with senior campus management, faculty, staff at all levels, students, UCOP staff, and personnel.

10%

Center Operations 3: Responsible for the daily organization and functioning of the Center

Develop and maintain cross-departmental relationships to create smooth pathways to success: Build relationships across diverse campus units with key personnel and constituencies to foster long-term collaborative partnerships and cooperative relationships critical to Semel HCI Center's growth and success in permeating life at UCLA.

10%

Center Operations 4: Responsible for the daily organization and functioning of the Center

Personnel management and staff development: Contribute to the development of personnel plans to meet staffing needs to meet Center goals; develop job descriptions; lead hiring process. Identify staffing knowledge and skills gaps and address them within the context of future growth and development plans, supervise and train staff, mentor student staff, assign responsibilities according to strengths and capabilities, review work and ensure work is being completed in appropriate time frames and meets expectations for quality.

10%

Center Operations 5: Responsible for the daily organization and functioning of the Center

 • Formulate effective strategies and action plans which are timely, realistic and positive in achieving goals: Develop and recommend changes in Center operations to enhance the evolution and expansion of the Semel HCI Center.

 • Practice problem prevention and develop strategic alternatives for potential problems: Anticipate emerging opportunities, identify related considerations, and project financial impact.

 • Contribute to strategic planning and participates in initiative implementation.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Minimum of 4 years of executive assistant experience supporting a high-level, university leader at UCLA (or at a similar institution of higher learning) in a fast-paced, large-complex department.

Required

Experience in coordinating projects in a fast-paced environment with ability to work independently in a complex working environment that requires great flexibility, efficiency, quick response time and prioritization of tasks with multiple and competing deadlines.

Required

Demonstrated excellence in administrative, time, and organizational skills to manage multiple and complex projects within designated schedules, set priorities that accurately reflect the relative importance of job duties and effectively complete assigned tasks to meet goals and objectives.

Required

Demonstrated experience in managing complex priorities related to projects for multiple entities from UCLA, UCOP and other UC campuses. 

Required

Demonstrated strategic thinking, planning and implementation skills coupled with solid professional judgment to anticipate problems and develop innovative solutions to correct problems or anticipate/prevent obstacles.

Required

Demonstrated ability to address complex issues utilizing a clear, thoughtful manner and to come to resolution quickly without compromising the projects or relationships with the people involved.

Required

Excellent oral and written communication skills to clearly convey and obtain information to individuals at various organizational levels and to groups of different constituencies.  Outstanding editing skills to ensure the highest standards of consistency, professionalism, accuracy are met.

Required

Ability to effectively build and maintain cooperative working relationships with diverse stakeholders representing a variety of fields, UCLA administrative units and academic departments, UCOP and other UC campuses.

Required

Experience in representing a high-level university leader such as the AVP in various UCLA/university settings.

Required

Demonstrated experience with working effectively and collaboratively with colleagues.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.