Hospitality Accounting Supervisor

ACCOUNTING SUPV 1 (005660)

UCPath Position ID: TBD_941282

Position Description History/Status

Approved Date:

4/22/2026 10:23:25 AM

Date Last Edited:

4/22/2026 10:23:21 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

319200 - LUSKIN CONFERENCE CENTER

Position Details

UCPath Position Number:

TBD_941282

Position Description ID

254661

UC Payroll Title:

ACCOUNTING SUPV 1 (005660)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40069488

Reports to Payroll Title:

FINANCIAL ANL SUPV 1

UCPath Department Head Position Number:

40040346

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

004722

BLANK AST 3

4.5

004622

COLL REPR

2

007736

GEN ACCOUNTANT 2

3

004754

FINANCIAL SVC ANL 2 CX

1

POSITION SUMMARY

The Hospitality Accounting Supervisor is responsible for the timely processing of all payables, maintaining all ledgers and supporting schedules, reviewing monthly financial statements, preparing monthly variance reports, balancing, analyzing, and compiling projections for forecasting and project expenditures. The position oversees on-site cash handling and is the property liaison with Housing Services for the processing of payables and collections. The incumbent oversees night audit functions and manages day-to-day operations and assignments of UCLA Hospitality accounting staff, including planning and organizing work, communicating goals, assigning work, and scheduling staff. The Hospitality Accounting Supervisor travels to Lake Arrowhead Lodge two days a month, as scheduled by the Hospitality Controller, to oversee onsite accounting operations.

The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission.

The Luskin Conference Center is a no-tipping environment.

Accounting Department Management

 • Manage the day-to-day operations of the hospitality accounting team, including accounts payable and receivable, cashiering, night audit, and finance and accounting analysts

 • Coordinate staff training on office procedures and tasks, and support professional development training opportunities throughout the year

 • Assist the Hospitality Controller in managing personnel and payroll for the accounting department, including:

    ◦ Recruitment and hiring

    ◦ Conduct annual performance evaluations

    ◦ Engage in the progressive disciplinary process

 • Oversee accounting staff work on receivables, payables, credit, and cash handling functions within the accounting department

40%

Financial Reporting & Analysis

 • Review and approve monthly statements prepared by the Accounting Analysts

 • Oversee the preparation of the annual operating budget for UCLA Hospitality properties and provide analytical support during budget reviews to identify cost-saving and productivity opportunities for property managers

 • Reconcile monthly departmental transaction databases to departmental monthly operating statements

 • Review and distribute computerized labor analyses, detail miscellaneous income statements, and supplemental expense reports

 • Oversee the implementation of updated automated systems, replacing manual processing and analysis

 • Assist the Hospitality Controller with high-level data analysis for Campus projects, e.g., Ascend 2.0

25%

Financial Systems

 • Oversee the verification of authenticity of all invoices, delivery verification, and departmental approval to reconciliation with BruinBuy in preparation for processing by UCLA Accounts Payable

 • Manage database maintenance for all auxiliary ledgers and Oracle financial systems, e.g., Hyperion

 • Ensure accuracy of data interfacing between different financial systems, e.g., Delphi, Opera, Micros. Act as liaison between the department and IT to ensure accurate mapping

 • Use the Hyperion database system to build custom report templates for P&Ls, budgets, expense tracking, and ad hoc reporting for the Hospitality Controller

 • Utilize window-based programs, including Excel, Word, PowerPoint, Kronos (payroll system), online training programs, and online office supplies at an expert level to prepare statistical documents, payroll, reports, and correspondences

20%

Accounting Principles

 • Assist in the maintenance of software systems that coincide with University and GAAP (Generally Accepted Accounting Practices) standards of audit integrity

 • Oversee the creation of the monthly expense forecast reports for multiple properties

 • Support the Hospitality Controller in the maintenance of acceptable accounting practices and procedures following LCC, UCLA, and H&H policies and procedures, and generally accepted accounting practices

 • Prepare and initiate directives, regulations, and other instructions for issuance

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related area and/or equivalent experience

Required

5+ years

Experience in a supervisory accounting role

Required

And

1+ years

Experience in hospitality finance or accounting

Preferred

Demonstrated skill in supervising staff including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team

Required

Demonstrated ability to prepare financial reports for a complex organization

Required

Advanced knowledge of general accounting principles and systems, GAAP (Generally Accepted Accounting Practices) standards, and auditing procedures

Required

Detailed knowledge of analyzing and refining information and presenting it in a summary manner to management

Required

Excellent interpersonal communication skills including political acumen, social perceptiveness, conveying financial insights to non-financial audiences, and the ability to engage with diverse populations in a respectful and culturally responsive manner

Required

Advanced skills using standard business software (e.g. Microsoft Office Suite), property management software, hospitality sales software, business analytics tools (e.g. Essbase/SmartView), and accounting and finance systems

Required

Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence

Required

Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors and present viable alternatives or solutions

Required

Experience maintaining a high productivity standard within a broad scope of responsibility despite frequent interruptions, changing priorities, changes in workload, and competing requirements. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines

Required

Working knowledge of internal cash handling and controls

Required

Ability to plan, budget and control costs

Required

Ability to work in an environment handling sensitive and confidential material

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

10%

Domestic travel to off-site locations

Evening, weekend, and holiday work as business dictates

Required

Must carry a University cell phone

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Luskin Conference Center

•

General office equipment

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.