Project Director

ACAD PRG MGT SUPV 2 (006832)

UCPath Position ID: TBD_941209

Position Description History/Status

Approved Date:

5/7/2026 10:42:28 PM

Date Last Edited:

5/7/2026 10:42:26 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH

Division Code:

2410D

Division:

PUBLIC HEALTH DIV

Department:

193500 - EPIDEMIOLOGY

Position Details

UCPath Position Number:

TBD_941209

Position Description ID

253684

UC Payroll Title:

ACAD PRG MGT SUPV 2 (006832)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40188842

Reports to Payroll Title:

Professor

UCPath Department Head Position Number:

40038895

Department Head Payroll Title:

DEPARTMENT CHAIR

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

6246

Lab Research Sup 1

1

9617

SRA 2 NEX

2

4263

Admin Officer 2 CX

1

9611

SRA 3

1

9613

SRA 1

1

POSITION SUMMARY

Under general supervision of Primary Investigator, provide direction and coordination of study and multiple sub-studies within the MWCCS. Office management and analytical support to coordinate administrative and statistical functions of a large epidemiologic study focusing on the natural history of AIDS. Major duties include supervision of off- campus study site, monitoring and analysis of study data, direct communication with study participants and liaison with outside organizations. Supervises staff at three clinics performing current follow up of 500+ plus participants in the MACS/WHIS Combined Cohort Study (MWCCS), as well as at the administrative center involved in follow up of the 25,000 plus men who have participated in the study, and coordination with the Data Administration Coordination Center (DACC). Monitors adherence to the study protocol at the three clinics. Coordinates communication among the three clinics and among the more than 50 investigators at UCLA and other institutions conducting studies under the MWCCS. Under the general direction of the Principal Investigators, develops budgets amounting to $4 million annually for conducting the study in the three clinics plus the study administer center. Monitors the expenditure of funds. Coordinate the development and distribution of local recruitment materials.

Prepares annual submissions of the study protocol to the UCLA Institutional Board for ethical review and the annual review progress report to the NIH. Responds to concerns and questions of the IRB. Under the general direction of the MWCCS Principal Investigators hires and trains staff for the administrative center and the three clinics. Conducts regular conference calls with the administrative center and clinic staff to anticipate and identify any problems. Attends regular meetings with Principle Investigators to troubleshoot and ensure proper administration of protocol. Advises the principal and other investigators from UCLA and other institutions nationwide on feasibility and strategies for implementing new studies. Supervises staff who ascertain outcomes among the more than 2,000 men who have and are participating in the Los Angeles Men's study, MACS and MWCCS. Prepares and implements administrative requests to National Death Index and the California Cancer Registry. Participates in regular conference calls with coordinators at other nationwide data collection centers and at the Center for the Analysis of MWCCS at Johns Hopkins University in Baltimore, to assure standard procedures across all data collection centers. Assists new investigators interested in implementing studies within the Multicenter AIDS Cohort in developing feasible proposals to recognize the possibilities and inherent limitations of conducting studies within MWCCS. Participate in Working Groups to enhance the understanding of individual focus areas within the MWCCS.

Provide oversight of the physical examinations done at the clinic and ensure that the participants have a clinician on site to answer questions and respond to medical emergencies. Broad supervision is provided by Project Director primary Investigator (PI) through meetings and informal discussions as issues arise.

The Epidemiology department in the Fielding School of Public Health is a national leader in preparing a new generation of epidemiologists. Through specialized methodologies, epidemiologists identify, track, and analyze how diseases and other conditions are caused, transmitted, and prevented, as well as how they are distributed throughout the population. Such information plays a critical role in guiding policies and other evidence-based strategies to promote health and work toward health equity. The vital importance of epidemiologic research was highlighted by the COVID-19 pandemic, in which epidemiologists have helped to track outbreaks and provide guidance on how the virus spreads in community settings.

Study Oversight

This role oversees the day-to-day operations of an off-campus study site and manages the main office and two additional off-campus subsites. This includes fostering cooperative working relationships, providing guidelines for workflow and communication, and participating in the hiring and training processes. The role also ensures quality control of study operations, such as monitoring the standardization of questionnaires, developing or modifying any tools or protocols to increase efficacy and efficiency within the local operations while adhering to the guidelines of the overall study, and suggesting improvements to survey instruments. The incumbent should be qualified to substitute for any part of the study as needed, organize and conduct regular staff meetings, attend regular study wide meetings, and ensure that all staff are aware of the most updated needs of the study. Finally, the incumbent will besupervising the ordering of supplies, monitoring expenses, projecting budgets, preparing study protocols for submission, consulting with principal investigators on study problems and feasibility of ancillary studies, and developing annual and ancillary study budgets.

30%

Study Participants

The position entails direct communication with study participants by overseeing physical examinations, providing test results, answering technical inquiries, supplying research and therapy information, and dispatching necessary documents to participants as requested by healthcare professionals or agencies. This role also involves editing newsletters with updates on study events and HIV/AIDS scientific news, as well as staying updated on the latest AIDS literature.

25%

Study Data

Management

This job requires the creation and maintenance of databases, running programs for data management, performing statistical analysis of study data, and generating reports. The role also includes monthly analysis participant data, independent generation of additional analyses as needed, monitoring of lab results, and maintenance of partner records. Monitoring fund expenditures to prevent cost overruns, developing budgets for ancillary studies, and responding to data and specimen collection requests

20%

Management of

Staff/Personnel

Management of personnel involves supervising and overseeing procedures, managing the teams responsible for running clinics at various sites and supervising staff handling quality data, follow-up of non-adherent participants, and the retrieval of information from various health registries

15%

Lab Oversight

Interacting with affiliated labs and offices includes coordinating specimen requests, overseeing participant recruitment for special studies, responding to data requests, and ensuring that the study protocol and implementation at three non-UCLA clinics in Los Angeles adhere to UCLA guidelines.

5%

Administration

Administrative duties include ensuring the smooth implementation of data collection and participant involvement. The positions will represent the MWCCS to unaffiliated projects and medical offices and overseeing clinics at non-UCLA sites. Furthermore, the role involves participating in conference calls with key staff from other universities to review and potentially revise data and specimen collection protocols

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

(doctorate preferred) and 3 years minimum of hands on clinical experience required.

Required

Master's Degree

in the medical sciences, epidemiology, and biostatistics

Required

BLS certification (ACLS preferred)

Required

Experience in study site procedures.

Required

Experience in HIV disease and current treatment protocols, including knowledge of basic immunology. Ability to monitor and interpret developments in the scientific literature.

Required

Experience in principles of questionnaire design.

Required

Experience in writing computer programs in dBase. Skill to create data bases in dBase IV.

Required

Experience in conducting literature searches using Grateful Med

computer program.

Required

Ability to motivate employees and facilitate cooperative working relationships

Required

Skill to fairly analyze disputes among employees and offer constructive support.

Required

Strong communication and interpersonal skills.

Required

Extensive knowledge of main office procedures.

Required

Knowledge of social, medical and psychological resources available to support the needs of the study population.

Required

Ability to organize and prioritize tasks.

Required

Ability to keep track of details.

Required

Ability to work with frequent interruptions

Required

Ability to initiate projects, delegate tasks and supervise through to completion.

Required

Knowledge of rationale for data variables and ability to interpret them to others for use in analysis.

Required

Knowledge of current computer software for data management and analysis, budget preparation, word processing and communication

Required

Ability to forecast and control expenses; demonstrated financial analysis, budget preparation and management

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Other University Setting(s)

Location:

Wilshire Clinic Study Site

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.