Academic Personnel Analyst 3

ACAD PERSONNEL ANL 3 (004514)

UCPath Position ID: 40063211

Position Description History/Status

Approved Date:

8/5/2026 11:31:12 AM

Date Last Edited:

8/5/2026 11:31:07 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION              

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV               

Department:

381200 - ACADEMIC PERSONNEL

Position Details

UCPath Position Number:

40063211

Position Description ID

263005

UC Payroll Title:

ACAD PERSONNEL ANL 3 (004514)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40061888

Reports to Payroll Title:

PROJECT POLICY ANL 4

UCPath Department Head Position Number:

40057953

Department Head Payroll Title:

ACAD HR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Provides high level analytical services and administrative management to the Assistant Vice Chancellor for Academic Affairs and Personnel, the Director of Academic Affairs and Personnel, and the Manager of Training and Resources. The incumbent independently analyzes works with campus stakeholders to ensure compliance with academic personnel processes and procedures as they pertain to academic recruitment, academic personnel systems, and academic policy. The incumbent serves as one of the central points of contact on campus for policy and process questions and directly provides analysis and solutions to campus stakeholders. Serves as a subject matter expert for the Academic Affairs and Personnel Office with expertise in high-stakes personnel actions.

Academic Personnel

1. Manage the Institutional Reference Check (IRC) process for the campus. Provide timely review and responses to campus stakeholders as part of the academic hiring lifecycle. As appropriate inform the AVC and Director of any issues during the IRC process and work with campus stakeholders and candidates to reach timely resolutions. (E); 2. Serve as an AAPO reviewer for the campus Employee Misconduct Disclosure (EMD) process. As appropriate inform the AVC and Director of any issues during the EMD process and work with campus stakeholders and candidates to reach timely resolutions. (E) 3. Manage the academic search processes for AAPO, including open searches, search waivers, and exemptions. (E) 4. Review all requests for academic searches through the various steps, ensuring compliance with policy and campus procedures and ensuring no conflicts with existing Collective Bargaining Agreements. Work with campus stakeholders to correct as necessary before final approval of each step. As appropriate inform the AVC, Director, and Manager of any issues. (E) 5. Review all requests for academic search waivers ensuring compliance with policy and campus procedures and ensuring no conflicts with existing Collective Bargaining Agreements. Work with campus stakeholders to correct as necessary before final approval. As appropriate inform the AVC, Director, and Manager of any issues. (E) 6. Conduct regular audits of search exemptions ensuring compliance with policy and campus procedures and ensuring no conflicts with existing Collective Bargaining Agreements. As appropriate inform the AVC, Director, and Manager of any issues. (E) 7. With the Manager of Training and Resources, develop and implement trainings for faculty involved in search committees. (E)

40%

Opus/UC Recruit/UC OATS

1. Triage questions that come into the Opus/Recruit/OATS Help desk. Assess/answer and/or forward questions as appropriate (i.e.; technical issues, departmental questions, AAPO, etc.). In conjunction with the Manager of Training and Resources, review questions and develop/update FAQs as necessary. (E) 2. Serve as one of the primary policy and procedure contacts for help desk questions. (E) 3. Develop training materials for a variety of stakeholders, including faculty, departments, Chair and Deans. Update materials on an ad hoc and annual basis. Ensure integration of Opus, Recruit, and OATS training materials into current suite of Academic Personnel courses. (E) 4. With the Manager of Training and Resources, train campus staff on Opus/Recruit/OATS. (E) 5. Serve as the primary point person to ensure policy changes to the CALL and APM are disseminated to the Opus team in a timely manner and ensure seamless integration with the business logic. (E)

30%

Administrative Projects

1. In consultation with Director and AVC for Academic Affairs and Personnel conduct annual reviews of The CALL to ensure correct language and alignment (as applicable) to the systemwide APM and current collective bargaining agreements. Update The CALL in a timely manner and ensure campus stakeholders are notified of substantive changes. (E) 2. Monitor use of electronic faculty information systems (Opus, UCOATs, etc.) by department and deans office academic personnel staff to provide advice, guidance, and when necessary, trainings on system use. (E) 3. Assess the campus-wide academic personnel training courses and recommend updates/additions/changes on an annual basis to the Director and AVC for Academic Affairs and Personnel. Identify gaps in trainings and process to recommend new organizational procedures and practices to the Director and AVC for Academic Affairs and Personnel. (E) 4. Serve on systemwide workgroups on an ad hoc basis for the UCLA Academic Affairs and Personnel Office using high level knowledge base on the specialized topics under review. (E)

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Working knowledge and hands-on application of the UC Path system to verify status of faculty (i.e. rank, step, and department) and retrieve other information

Preferred

Demonstrated superior interpersonal and oral communication skills to establish and maintain professional working relationships with others at all levels on campus. Also, to effectively convey and exchange sensitive and confidential information on a one-to-one basis, or with a committee

Required

Excellent organizational skills to efficiently organize materials and set priorities with frequent interruptions, conflicting deadlines and continuously heavy workload

Required

Demonstrated ability to work as a member of a team in a term-oriented work environment in a proactive manner. Willingness to assume partial workload of other team members during absences

Required

Skill in handling extremely confidential materials with utmost discretion

Required

Working knowledge of Opus/Interfolio

Preferred

Excellent writing and editing skills in crafting concise, logical and grammatically correct correspondence. Skill in organizing material and information in a systematic way under sequential deadlines to optimize accuracy and efficiency

Required

Demonstrated skill in understanding complex information and data and synthesizing to concise review for presentation to committees and others

Required

High level knowledge of Academic Personnel policies and procedures as outlined in The CALL

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall, 3rd floor, Suite 3109

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.