Academic Personnel Manager

ACAD HR ANL 3 (007715)

UCPath Position ID: TBD_940722

Position Description History/Status

Approved Date:

1/15/2026 11:48:24 AM

Date Last Edited:

1/15/2026 11:48:19 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8400O

Organization:

CONTINUING EDUCATION

Division Code:

8420D

Division:

DEAN, UCLA EXTENSION

Department:

573000 - UNEX: PEOPLE AND CULTURE OPERATIONS

Position Details

UCPath Position Number:

TBD_940722

Position Description ID

248098

UC Payroll Title:

ACAD HR ANL 3 (007715)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40741176

Reports to Payroll Title:

HR SUPV 1

UCPath Department Head Position Number:

41152582

Department Head Payroll Title:

HR MGR 1

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

007595

HR GENERALIST 2

2.0

POSITION SUMMARY

Reporting to the Manager of People Operations, the Academic Personnel Manager oversees all aspects of academic personnel administration for UCLA Extension instructors and related classifications. This role ensures compliance with UC and UCLA Academic Personnel Policies (APM and CALL), manages recruitment and contract processes, and partners with campus stakeholders to maintain equitable and inclusive practices. The position serves as a strategic advisor on policy interpretation, compensation structures, and operational enhancements while fostering instructional excellence and professional development.

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.

Policy Stewardship & Compliance

• Collaborate with Campus AAPO on compliance, policy application, interpretation, and accountability for all academic classifications.

• Ensure compliance with collective bargaining agreements and UCLA standards, including mandatory trainings and academic integrity requirements.

• Coordinate instructor contractual processes and maintain adherence to UNEX standard operating procedures.

• Identify and promote continuing education opportunities for instructors.

40%

Academic Personnel Administration

• Develop standardized hiring processes and collaborate with academic units to build diverse, qualified instructor pools.

• Manage HR Generalist involved with instructor hiring and onboarding. Oversee instructor hiring, contract agreements, processing payments and termination processes to ensure compliance with University, state and federal requirements.

• Collaborate with People and Culture leadership and academic programs to ensure equitable hiring practices and compensation structures.

• Monitor payroll accuracy and eliminate discrepancies by centralizing processes within People Operations.

• Oversees the review of discipline & discharge, complaint & grievance resolution for instructors in partnership with APO

• Oversee onboarding and orientation programs in partnership with the Teaching and Learning unit.

• Establish evaluation protocols beyond student feedback, including mid-term and end-of-term assessments. Manage performance review programs, promotion cases, and merit increase processes.

• Foster inclusion of instructors in UCLA Extension’s culture and initiatives.

30%

Data Analysis & Reporting

• Track and analyze academic personnel demographic data to inform equity and inclusion strategies.

• Monitor payroll accuracy and eliminate discrepancies by centralizing processes within People Operations.

• Perform post-audit review of on staff and instructors' personnel transactions processed by human resources staff to ensure that the data has been entered in accordance to UCPath requirements.

15%

Strategic Advisory & Partnership

• Provides counsel and makes recommendations to the Dean and Academic leadership on policy interpretation, salary adjustments, and organizational enhancements.

• Partner with stakeholders to develop innovative, metric-based HR policies and practices that promote equity and inclusion.

• Serve as liaison between Academic Programs, People Operations, and campus partners to ensure alignment on compliance and business practices.

10%

Other

• Other duties as assigned

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience / training

Required

And

Master's Degree

and/or terminal degree and/or equivalent experience and educational training

Preferred

5 years

Minimum of progression and experience in human resources within higher education administration, with particular relevant experience in academic personnel.

Required

Thorough knowledge of and / or ability to apply / interpret UC systemwide and UCLA campus Academic Personnel policies, practices, and relevant federal, state, & local laws that govern academic HR at the University.

Knowledge of grievance procedures and progressive discipline frameworks specific to instructional staff. Collaborates effectively with APO, Legal, Title IX/EEO, union representatives, and HR personnel.

Required

Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.

Required

Expert-level experience using people data to inform equitable policy development, decision-making, and program implementation.

Required

Professional-level skill in analyzing information, problems, situations, practices or procedures to: define problems or objectives, identify relevant concerns or factors, formulate objective conclusions, recognize alternatives and their implications, and make recommendations to executive and senior leadership.

Required

Demonstrated problem-solving and organizational skills to implement and maintain responsibilities and to complete assignments under conditions of fluctuating workload with frequent interruptions.

Required

Excellent communication, analytical, organizational, coaching, and inclusive leadership skills, including ability to work with and support diverse teams.

Required

Emotionally intelligent and culturally aware communication skills, especially in the following settings: addressing conflict, sensitive employee relations situations, implementing organizational change, influencing decisions, and building trust with the workforce.

Required

Effective conflict resolution skills and the ability to navigate sensitive, emotional, or difficult situations with empathy. Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.

Required

Demonstrated ability to lead and supervise professional and support personnel; including setting and clearly communicating performance standards and expectations, understanding and responding to individual team member growth and opportunities while ensuring organizational equilibrium, and strive to create a cohesive positive, team environment.

Required

Experienced in academic personnel management and higher education administration, with a proven ability to manage multiple priorities and foster collaboration across departments.

Required

Experience working with academic personnel matters preferably in Continuing Education environment, with thorough knowledge of organizational goals, priorities and values, and the legal and human implications of decisions.

Preferred

Possess a strong understanding of UC and UCLA academic policies, compliance requirements, and labor relations, with thorough knowledge of systemwide and organizational policies, union contracts, and the procedures and practices governing academic HR administration.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

433 S Spring St, Los Angeles, CA 90013

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.