Lead Academic & Staff HR Analyst

ACAD HR ANL 3 (007715)

UCPath Position ID: 40047844

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1001951

Approved Date:

8/6/2025 3:38:36 PM

Date Last Edited:

8/6/2025 3:38:33 PM

Last Action Effective Date:

3/22/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV

Department:

016000 - ELECTRICAL AND COMPUTER ENGINEERING

Position Details

UCPath Position Number:

40047844

Position Description ID

165447

UC Payroll Title:

ACAD HR ANL 3 (007715)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40054676

Reports to Payroll Title:

ADMIN MGR 1

UCPath Department Head Position Number:

40054676

Department Head Payroll Title:

ADMIN MGR 1

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

007595

HR Generalist 2

1

007714

Academic HR Analyst 2

2

POSITION SUMMARY

The Lead Academic & Staff HR Analyst is responsible for overseeing the full scope of academic and non-academic human resources operations within the department. This position manages a small team of HR professionals and provides strategic guidance to department leadership on human resources matters. The lead analyst ensures compliance with university policies, supports departmental recruitment and personnel management processes, and serves as the primary liaison with school and campus Academic Personnel and HR and administrative offices. This position reports to both the department (primary) and the school's academic personnel unit (secondary). The lead analyst is a proactive leader, adept at balancing administrative precision with responsive, people-centered service.

Los Angeles is a global city renowned for its dynamism, robust economy, rich cultural diversity and spectacular climate. UCLA has been ranked the No. 1 public university in the nation by U.S. News & World Report for five straight years. UCLA Samueli is a tightly-knit community with more than 6,500 undergraduate and graduate students, nearly 200 full-time faculty members, and is in the midst of its largest growth since the school was founded in 1945. The school is consistently ranked in the top 10 among U.S. public engineering schools and its master’s online program is ranked No. 1 overall by U.S. News & World Report. UCLA Samueli is known as the birthplace of the internet, and where countless other fields took some of their first steps – from artificial intelligence to reverse osmosis, from mobile communications to human prosthetics. UCLA Samueli is deeply committed to diversifying the ranks of its faculty, staff and students, and to providing an equitable and inclusive environment for all its members.

ACADEMIC AND NON-ACADEMIC HR OPERATIONS AND TEAM LEADERSHIP

1. Oversee departmental HR administration, supervising a team responsible for daily workflows and processes. 2. Manage, coach, and support direct reports, ensuring high performance through regular feedback, training, and performance evaluations. 3. Review team output to ensure accuracy, compliance, and timely execution of tasks. 4. Foster a culture of continuous improvement and service excellence.

30%

PERSONNEL ACTIONS AND EMPLOYMENT LIFECYCLE MANAGEMENT

1. Manage all HR actions for faculty, non-faculty academics, staff, and student employees within the department, including approximately 300 teaching assistants and student as well as non-student researchers, lecturers, adjuncts faculty, and visitors. 2. In collaboration with the school academic personnel office, ensure faculty merit and advancement reviews are completed in compliance with policies, procedures, and schedules. 3. Review and update position descriptions in alignment with departmental changes and evolving needs. 4. Oversee and support all necessary HR functions, including recruitment, onboarding, work authorizations/visa processing, leaves of absence, workers’ compensation, accommodations, and offboarding processes. 5. Ensure accurate payroll management and job data maintenance in UC Path including timesheet processing and compliance with job classification standards. Ensure special salary programs (e.g, negotiated and summer salary) are implemented properly. 6. Handle sensitive employee relations matters, including progressive discipline, layoffs, retirement, and policy exception requests.

25%

HR PROGRAMS AND COMPLIANCE

1. Lead the implementation of departmental HR programs, including performance management, recognition initiatives, and administration of annual salary program. 2. Serve as the departmental point of contact on HR policy, advising faculty, staff, and leadership on university policies and practices including collective bargaining agreements. 3. Ensure compliance with institutional and regulatory requirements across all HR functions, including annual certification and reporting outside activity. 4. Partner with the Dean’s Office and other central units to maintain effective communication and resolve complex issues.

25%

RESOURCE PLANNING AND FINANCIAL COORDINATION

1. Collaborate closely with the department’s finance team to ensure accurate personnel cost allocations and compliance with HR-related terms of sponsored projects and awards (e.g., compliance with E-Verify requirements and adherence to award periods). 2. Responsible for scheduling academic courses and associated TA assignments and appointment in collaboration with department leadership and the school’s Office of Academic and Student Affairs.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

Or

Bachelor's Degree

Human Resources Management, Business Administrator

Preferred

5 Years

Human Resource Management

Required

Or

Higher education or Public Sector HR

Preferred

1. Strong knowledge of HR practices, employment law, and collective bargaining agreements.

Required

2. Thorough knowledge of the policies and procedures that govern academic HR and ability to interpret and apply them to the department.

Required

3. Demonstrated leadership and supervisory experience in a complex organizational setting.

Required

4. Excellent communication and interpersonal skills with the ability to advise and influence diverse stakeholders.

Required

5. Proficiency in HRIS/payroll systems (e.g., UC Path) and related administrative tools.

Preferred

6. Skilled in conflict resolution, performance management, and coaching.

Required

7. Ability to manage sensitive situations and information with confidentiality and discretion.

Required

8. Strong organizational and analytical skills with attention to detail.

Required

9. Commitment to continuous improvement and excellent customer service.

Required

10. Ability to navigate and align HR practices with academic department goals and university policy.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Engineering IV

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.