Senior Academic Human Resources Analyst

ACAD HR ANL 3 (007715)

UCPath Position ID: 40039665

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

806880

Approved Date:

8/6/2026 11:03:51 AM

Date Last Edited:

8/6/2026 10:52:58 AM

Last Action Effective Date:

4/7/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW                          

Division Code:

1141D

Division:

LAW DIV                                

Department:

025000 - LAW

Position Details

UCPath Position Number:

40039665

Position Description ID

170123

UC Payroll Title:

ACAD HR ANL 3 (007715)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40063535

Reports to Payroll Title:

ACAD HR SUPV 2

UCPath Department Head Position Number:

40905281

Department Head Payroll Title:

ADMIN MGR 1

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

Under the general direction of the Academic Personnel Director, the Senior Academic Human Resources Analyst will administer the hiring process of the Law School's non-ladder faculty. The Law School currently houses 20 academic units with 60 ladder faculty and 40 non-ladder appointments and is expected to aggressively expand its academic program presence over the next three years. This involves incorporating short-course programs at the end of each semester to allow students to take a higher course load in a shorter period of time. In order to accomplish this, the Law School anticipates an increase of 12 new non-ladder faculty hires over the period of the next three years. Incumbent will develop a strategy for the recruitment and retention of non-ladder faculty that is reflective of the long-range objectives of the Law School.

RECRUITMENT AND RETENTION

1. Make recommendations to Law School senior executives on the appointments of new non-ladder Academic Personnel. (E)  2. Strategically allocate resources available for non-ladder faculty, including the awarding of housing loans as a recruitment tool for new hires. (E)  3. Serve as a liaison with central university units to conduct faculty searches and solicit waivers to limit faculty searches as deemed necessary. (E)  4. Prepare letters for the Vice or Associate Dean requesting evaluations of the scholarship and teaching for non-ladder faculty candidates, from external reviewers, adhering to academic personnel deadlines. (E) 5. Utilizing the Dossier Action Tracking (DAT) system, create new internal procedures or processes to facilitate the input of data and to meet academic personnel deadlines. Troubleshoot system glitches in collaboration with the Academic Personnel Director. (E)

40%

COMPENSATION AND REVIEW PROCESS

1. Taking into account academic personnel policies and procedures regarding compensation, calculate by-agreement payments,  ninths, or split appointments to compensate personnel in these series for overload teaching. (E)  2. Ensure appropriate and correct determination of salary levels and oversee the resolution of all salary issues. (E)  3. Conduct analysis for presentation to the Dean, Associate Dean, Vice Deans, and Faculty Advisory Committee on salary recommendations with regard to faculty advancements. (E)  4. Provide analysis and counsel to the CAO, CFO, and the Dean in strategic planning with regard to academic funds reserved for non-ladder faculty, including short-term and long-term projections of FTE using the Campus Faculty Renewal Model. (E)

35%

EMPLOYEE SERVICES

1. Consult with part-time non-ladder faculty regarding policies and procedures related to the academic review process and other leaves of absence, salary and payroll issues, employee benefits, the University of California Retirement Programs, and other issues related to academic employment. (E) 2. Respond to requests by the American Federation of Teachers (AFT) union, and the UAW (representing Postdocs and Researchers)   for information regarding Non-senate Faculty (part-time lecturers), Postdocs and Researchers, or to grievances filed by bargaining units on behalf of a particular employee. (E) 3. Liaison with Labor Relations and the Academic Personnel Office to aid in the resolution of grievances and identify means of avoiding conflicts specifically related to the non-ladder faculty, postdoc, and researcher populations, actively participating in investigations or disciplinary actions when appropriate. 4. Attend meetings and trainings with Labor Relations and Academic Personnel, strategizing on responses to union and PERB inquiries, making recommendations on behalf of senior management reporting up to the Dean (E). 5. Research and compile comprehensive records on all non-ladder academic personnel. (E)

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

and/or equivalent combination of education and experience/training

Required

5-7 Years

Professional experience working in a position of increasing responsibility at an institution of higher education.

Required

Experience using Microsoft 365 including outlook, excel, power point, word.

Required

Experience using the DAT (Dossier Action Tracking) System for Academic Personnel purposes.

Preferred

Experience using UC/UCLA proprietary systems, including CDW, UCPath, TRS, and Tracker I‑9, to accurately process transactions, access data, and support departmental operations.

Preferred

Detailed knowledge of and ability to accurately interpret university policies and procedures regarding academic personnel as contained in the APM and The CALL.

Preferred

Working knowledge of the Memorandum of Understanding (MOU) for the Non-Senate Faculty (Lecturers).

Preferred

Demonstrated skill in analyzing information, problems, situations, practices or procedures to define problems or objectives, identify relevant concerns, patterns and relationships, formulate logical and objective conclusions, and to recognize alternatives.

Required

Skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of effort.

Required

Ability to draft concise, accurate, grammatically correct correspondence, departmental letters, analytical reports, policies, procedures, and recommendations; strong command of punctuation and professional writing standards.

Required

Demonstrated ability to interact effectively and maintain cooperative working relationships with faculty, senior administrators, students, staff, and external legal community leaders across all levels of an organization.

Required

Working knowledge of the academic salaries budgetary system (Academic Planning and Budget).

Preferred

Working knowledge of University benefits, including group insurance regulations and various University sponsored benefits plans.

Preferred

Ability to exercise sound judgment and handle sensitive and confidential information with discretion.

Required

Ability to perform a multiple of tasks effectively with frequent interruptions and distractions, a heavy workload with competing deadlines and with constantly changing priorities.

Required

Skill in exchanging ideas, information and opinions with others to formulate policy, make joint decisions and arrive at solutions.

Required

Knowledge of academic recruitment and selection guidelines and procedures.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to speak clearly and concisely in order to explain academic personnel policies and procedures and provide other information.

Required

Ability to work as part of an Team in a collaborative and collegial environment.

Required

Ability to work on-site at UCLA's Campus/Law Building a minimum of 2-3 times per week with additional days on-site as needed by business operations.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E Young Dr East, Los Angeles CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.