HR & Academic Personnel Analyst

ACAD HR ANL 2 CX (005390)

UCPath Position ID: 41144527

Position Description History/Status

Approved Date:

8/26/2026 11:18:36 AM

Date Last Edited:

8/26/2026 11:18:32 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV        

Department:

016000 - ELECTRICAL AND COMPUTER ENGINEERING

Position Details

UCPath Position Number:

41144527

Position Description ID

231298

UC Payroll Title:

ACAD HR ANL 2 CX (005390)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40047844

Reports to Payroll Title:

Academic HR Analyst 3

UCPath Department Head Position Number:

40065703

Department Head Payroll Title:

Department Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the HR Manager, the incumbent is responsible for the coordination and administration of personnel, payroll, and related human resources transactions for the department. The position provides administrative support for the full range of departmental personnel and appointments, including academic, student, postdoctoral, staff, and other employee and affiliate populations.

The incumbent ensures personnel, payroll, timekeeping, funding, and related administrative transactions are processed accurately and in a timely manner in accordance with University policies, collective bargaining agreements, established procedures, and departmental deadlines. The position serves as a resource to faculty, staff, students, and other departmental stakeholders and coordinates with School and central campus offices to research and resolve personnel, payroll, and related human resources matters within established guidelines, escalating complex or exceptional matters as appropriate.

Academic Personnel & Payroll Administration

1. Coordinate and process appointments and related personnel and payroll transactions for assigned academic, student, postdoctoral, and affiliate populations, including Graduate Student Researchers (GSRs), Teaching Assistants (TAs), Readers/Special Readers, Tutors/Remedial Tutors, Postdoctoral Scholars, and Visiting Graduate Researchers (VGRs). 2. Review appointment information and supporting documentation for accuracy, completeness, appropriate title, appointment percentage, effective dates, compensation, and funding prior to processing. 3. Process appointment actions, extensions, changes, separations, and other personnel transactions within established University and departmental deadlines. 4. Administer timekeeping and timesheet processing for assigned academic, student, postdoctoral, VGR, and staff populations. Review submissions for completeness and accuracy; identify and resolve discrepancies and follow up on outstanding time reporting as needed. 5. Maintain accurate personnel and payroll records and monitor transactions through completion. Research and resolve routine appointment, payroll, and timekeeping issues in coordination with departmental, School, and central campus offices. 6. Apply applicable University policies, procedures, and collective bargaining agreement provisions when processing assigned personnel and payroll transactions.

50%

Payroll Funding & Financial Adjustments

1. Prepare and process Salary Cost Transfers to correct or redistribute payroll expenses to appropriate funding sources, ensuring transactions are supported by appropriate documentation and comply with University requirements. 2. Process Full Accounting Unit (FAU) changes and payroll funding updates for personnel appointments and distributions, verifying funding information, effective dates, and related transaction details. 3. Review payroll and funding information to identify discrepancies and coordinate necessary corrections with departmental fund managers, payroll personnel, and other appropriate campus partners. 4. Maintain supporting documentation for payroll funding transactions and assist with reconciliation, audit, and compliance inquiries as needed.

25%

Staff Personnel & Administrative Records

1. Process assigned personnel transactions related to staff titles and appointments, including title and appointment updates and other approved personnel actions. 2. Maintain and update employee and affiliate information in the UCLA Campus Directory and applicable administrative systems to ensure accurate organizational and contact information. 3. Maintain organized and accurate personnel documentation and administrative records in accordance with University record retention, confidentiality, and information security requirements. 4. Respond to routine inquiries regarding personnel transactions, appointment status, documentation requirements, payroll processing, and established procedures.

15%

Departmental Administrative Support

1. Coordinate and process parking requests for eligible employees and affiliates, including new requests, changes, and cancellations, in accordance with departmental and UCLA Transportation procedures. 2. Serve as a liaison with appropriate School and central campus offices to facilitate assigned personnel, payroll, and administrative transactions and resolve routine processing issues.  3. Support continuous improvement of departmental personnel and payroll processes by identifying recurring issues, maintaining procedural documentation, and recommending workflow improvements. 4. Provide backup and cross-functional coverage for departmental administrative functions, as needed, to ensure continuity of operations during staff absences, periods of increased workload, or other operational needs. 5. Perform other related duties and provide administrative support as assigned to meet departmental needs and priorities.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in human resources, business administration, public administration, or a related field

Required

Or

Equivalent combination of education and relevant experience in human resources, payroll, academic personnel, or administrative operations.

Required

Working knowledge of human resources, academic personnel, and payroll administration principles and practices

Required

Skill in accurately reviewing and processing personnel and payroll transactions

Required

Working knowledge of payroll funding and financial transaction processes

Required

Demonstrated ability to review detailed personnel, payroll, timekeeping, and funding information for accuracy and completeness

Required

Ability to interpret and apply policies, procedures, guidelines, and collective bargaining agreement provisions

Required

Strong organizational and time-management skills

Required

Demonstrated attention to detail and accuracy

Required

Skill in maintaining accurate, organized, and confidential personnel and administrative records

Preferred

Effective written and verbal communication skills

Required

Demonstrated interpersonal and customer-service skills

Required

Ability to use computerized administrative systems, databases, spreadsheets, and standard office software

Required

Demonstrated problem-solving and analytical skills

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Electrical and Computer Engineering

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.