Academic Human Resources Analyst 2

ACAD HR ANL 2 (007714)

UCPath Position ID: 41224330

Position Description History/Status

Approved Date:

2/13/2026 1:32:20 PM

Date Last Edited:

2/13/2026 1:32:17 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV

Department:

011500 - DEAN, SEAS

Position Details

UCPath Position Number:

41224330

Position Description ID

252197

UC Payroll Title:

ACAD HR ANL 2 (007714)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40061859

Reports to Payroll Title:

ACAD HR ANL 3

UCPath Department Head Position Number:

40052375

Department Head Payroll Title:

Associate Dean of Academic Personnel

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The UCLA Samueli School of Engineering (SEAS) is seeking a resourceful, organized, and service-oriented individual to serve as our Academic HR Analyst II. This position provides support to the School's academic personnel processes for our seven academic departments and associated Institutes. Under the direction of the Samueli Engineering Academic HR Manager I, the Academic HR Analyst II is responsible for providing employment, academic personnel service and human resources to ladder faculty in the Samueli School of Engineering. Incumbent uses appropriate processes to accomplish personnel actions including appointments, merits, promotions, Negotiated Salary Program (NSP), and completing tasks for the various UCLA systems, including but not limited to: OPUS, Interfolio, Faculty 180, L&S Dossier, OATS, UC Recruit, and UC Path. Incumbent also serves as a liaison with the benefits office for these employees, serves as preparer, reviewer and back up for both departmental-level and school-level systems. This is a highly visible position that requires sensitivity, knowledge of University academic personnel policies and procedures, University payroll systems, and organizational skills.

The UCLA name in itself conjures up images of sun, palm trees and a bustling community of social and tech-driven activities. Of course we have those, but UCLA Samueli also more than holds its own in the traditional school ranking systems. In fact, we are consistently ranked in the top 10 among U.S. public engineering schools and are one of the top engineering programs in the world. In addition, the school’s master’s online program has been ranked No. 1 by U.S. News & World Report for three years running. UCLA Samueli has earned its place at the forefront of interdisciplinary research and education through the efforts of our students, faculty and alumni. We aim to educate next-generation leaders and innovators who will engineer positive change to improve humanity globally, developing scalable and accessible solutions with societal impacts.

Academic Personnel and Payroll Administration

1. Compile faculty dossiers and create faculty review actions in OPUS and Interfolio for submission. Set up and maintain merit/promotion/advancement/renewal files. Prepare cases for academic personnel actions and submit to the Academic Affairs and Personnel Office. 2. Ensure that personnel action dossiers meet standards set forth in the Academic Personal Manual before submitting them to the Academic Affairs and Personnel Office. 3. Create and maintain files, both electronic and paper, tracking the progress of each academic personnel action, to ensure that actions are on schedule. 4. Maintain and update the dossier database record on all faculty members assuring that all data is correct. 5. Prepare paperwork for academic personnel appointment approval and initiate hiring and payroll transactions in UCPath for Ladder Faculty. 6. Work with the faculty search committee to manage the search process in Academic Recruit including submitting faculty search plan, applicant pool and short list reports and closing out the position after the search. 7. Work with the search committee to post advertisements for faculty positions and any academic positions that requires to be advertised. 8. Coordinate with Faculty Search Committee. 9. Handle faculty appointment and review cases by soliciting evaluation letters from outside authorities as required for academic personnel actions. 10. Initiate Negotiated Salary Program (NSP) application and coordinate with Department MSO/Fund Manager for completion. 11. For NSP, verify compliance with Patent Agreement, Sexual Violence & Sexual Harassment Prevention Training, Outside Professional Activities reporting, and Lab Safety Training for approximately 75 faculty participants. 12. Handle Endowed Chair appointments including search waivers, coordinating searches, and track and handle renewal dossiers. 13. Utilizing University payroll systems, accurately and timely perform all transactions required to reflect personnel and payroll actions. 14. Establish and maintain all employee files in accordance to University policies and procedures. 15. Notify employees about their eligibility for review and request/compile materials necessary for the review process. 16. Ensure that all aspects of the academic review process are proceeding in a timely and coordinated fashion to AAPO deadlines.

80%

Human Resources Services

1. Establish and maintain a user-friendly services delivery system for academic personnel services. 2. Develop and conduct academic personnel case procedures for Ladder Faculty. 3. Maintain Centralized employment records (both current and past) for all employees and create, as needed, databases to track recruitment, employment, promotions, time reporting, funding sources, etc. 4. Maintain excellent communications and relations with all campus entities (CHR, Academic Affairs and Personnel Office, Payroll, UC Path Center) to facilitate the efficient handling and management of personnel actions between Samueli Engineering and these entities. 5. Develop schedules and timelines to ensure that personnel actions are undertaken and completed in a timely and efficient manner. 6. Serve as preparer, mandatory reviewer for all personnel/payroll actions. 7. Serve as benefits liaison to employees, answering questions and processing any requests, etc. in accordance with University policies and procedures. 8. Serve as a resource to department staff who process personnel actions in regards to procedures, policies, union rules, benefits, etc. 9. Perform and/or assist with special projects as requested by faculty and Management.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Preferred

2 Years

Professional experience in academic personnel, human resources, administration, or payroll, preferably within a higher education or public sector environment.

Preferred

1. Clear and effective communication skills, both oral and written, to convey accurate and timely information across all levels of the organization.

Required

2. Demonstrated discretion, tact, and sensitivity in handling confidential and sensitive personnel information.

Required

3. Strong interpersonal skills to establish and maintain cooperative working relationships in a diverse academic environment.

Required

4. Ability to remain professional, composed, and effective in the face of resistance, indifference, or competing demands.

Required

5. Proven ability to work independently, prioritize multiple assignments, and meet deadlines under shifting workloads and interruptions.

Required

6. Analytical skills to assess complex information, identify issues, and implement effective solutions.

Required

7. Strong organizational and project management skills with consistent attention to detail and accuracy.

Required

8. Knowledge of personnel policies, procedures, and practices in a higher education setting, including payroll and benefits administration.

Required

9. Ability to interpret and apply University policies, academic personnel procedures, collective bargaining agreements, and employment regulations.

Required

10. Proficiency with computer applications and Academic HR/payroll systems, including Microsoft Office Suite, databases, and online personnel platforms.

Required

11. Skill in composing, editing, proofreading, and correcting reports, correspondence, and official documents with proper grammar and style.

Required

12. Commitment to professionalism, reliability, and adherence to departmental standards and expectations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

3rd floor Boelter Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.