Manager of Academic Searches and Recruitment

ACAD HR ANL 2 (007714)

UCPath Position ID: 40956758

Position Description History/Status

Approved Date:

4/21/2026 4:44:02 PM

Date Last Edited:

4/21/2026 4:44:00 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

40956758

Position Description ID

239634

UC Payroll Title:

ACAD HR ANL 2 (007714)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40947622

Reports to Payroll Title:

ADMIN MGR 1

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Manager of Academic Searches and Recruitment oversees the search and recruitment process for all ladder and non-ladder academic positions at the School of Law. Under the general guidance of the Assistant Dean for Administrative Services & Special Projects, serves in an advisory capacity to the Chair and members of the Law School's Appointments Committee and all Ad Hoc search committees to mitigate potential labor and employee relations issues in compliance with appropriate collective bargaining agreements and APM. The incumbent manages all aspects of the academic recruitment program at the School of Law, which includes tracking the recruitment and selection of candidates in accordance with university requirements and requirements set by external accrediting bodies. The incumbent will evaluate and make recommendations on faculty search initiations and subsequent search reports, secure waivers of search as needed, and produce academic hire offer letters. The incumbents will evaluate the effectiveness of current recruitment strategies, propose and implement process improvement for the next recruitment cycle, and ensure training of Law School administrators on the academic applicant tracking system. The Manager of Academic Searches and Recruiting serves as a key member of the Dean's Office team.

Faculty Recruitment

1. Work closely with the Vice Dean and Appointments Committee Chair to manage all aspects of the law school's academic recruitment efforts, including recruitment conferences. (E)

2. Prepare search plans and manage the recruitment and selection of candidates in UC Recruit, including adhering to university reporting requirements pertaining to Equity, Diversity, and Inclusion and in accordance with university requirements and requirements set by external accrediting bodies. (E)

3. Manage all aspects of faculty candidate visits to the law school, including travel arrangements, interview schedule, distribution of candidate materials, and all related logistics. (E)

4. Serve as a primary point of contact for faculty candidates and provide candidates with pertinent information about UCLA, the School of Law, and its faculty. (E)

5. Assist the Vice Dean, Associate Dean, and Academic Personnel Office with processing new academic appointments. (E)

6. As needed, and in consultation with the Dean's Office and central university staff, assist new faculty recruits and visiting professors in their housing and relocation needs, including processing relocation reimbursements. (E)

7. Oversee on-boarding of academic hires, ensure employees have contact information and access to all critical resources at the Law School. (E)

40%

Appointments Committee

1. Provide high level administrative support to the Chair and members of the Appointments Committees. (E)

2. Track ongoing searches, maintaining all files and materials, retrieving and distributing any information as needed by the Committee, including providing information on law faculty from all U.S. schools in national database to assist in lateral searches. (E)

3. Work closely with the Vice Dean and Appointments Committee Chair to streamline the work of the Appointments Committee with respect to recruiting, record keeping, and maintenance of candidate files. (E) 

25%

Other Academic Searches

1. Provide high level administrative assistance to the Chair and members of any Ad Hoc search committees for non-ladder academic appointments, including searches including academic fellows and similar hires. (E)

2. Manage all aspects of committee's work pertaining to the search. (E)

3. Manage candidate visits to the law school, including travel arrangements, interview schedule, and distribution of candidate materials. (E)

4. Serve as a primary point of contact for candidates and provide candidates with pertinent information about UCLA, the School of Law, and its faculty and administration. (E)

5. Work closely with the Associate Dean and Ad Hoc Committee Chair to coordinate recruitment efforts. (E)

6. Assist the Vice Dean, Associate Dean, and Academic Personnel Office with processing new academic appointments. (E)

7. As needed, and in consultation with Dean's Office and central university staff, assist new faculty recruits and visiting professors in their housing and relocation needs. (E)

8. Track the recruitment and selection of candidates in accordance with university requirements and requirements set by external accrediting bodies. (E)

9. Oversee on-boarding of academic hires, ensure employees have contact information and access to all critical resources at the Law School. (E) 

25%

Dean's Office Administration

1. Provide high level administrative support as a member of the Dean's Office team. (E)

2. Provide administrative support to the Vice Dean of Faculty and Intellectual Life for matters related to External Appointments and Dean's Office Matters. (E)

3. Perform special projects and other duties as assigned by the Dean, Vice Dean, Associate Dean or Assistant Dean for Administrative Services & Special Projects. (E) 

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

5-7 Years

Professional experience working in a position of increasing responsibility at an institution of higher education.

Required

Demonstrated and successful experience in coordinating the activities of a busy and productive executive or office.

Required

Excellent interpersonal skills to communicate and interact effectively, sensitively and diplomatically with faculty, staff, students and the public. Skill in establishing rapport and gaining the trust of others from diverse, multi-cultural backgrounds.

Required

Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned.

Required

Demonstrated experience working as part of a team, collaborating with colleagues when appropriate and necessary to produce best possible product and accomplish prescribed goals.

Required

Advanced skill in writing and editing grammatically correct and logically organized documents such as memos, correspondence, and job postings.

Required

Ability to interpret University, Law School, and ABA policies and procedures and identify viable solutions within the guidelines stipulated and to effectively serve as resource to Dean, Vice Dean, and Associate Dean.

Required

Ability to analyze situations, to define the problem or objective, identify relevant factors, formulate logical conclusions and recognize alternatives expeditiously and with discretion and confidentiality.

Required

Ability to handle sensitive materials and information with confidentiality and discretion and appreciation of the overriding importance of confidentiality and loyalty.

Required

Demonstrated ability to communicate orally and in writing to convey information clearly and distinctly using appropriate vocabulary and grammar.

Required

Ability to perform multiple of tasks effectively with frequent interruptions and distractions, a heavy workload with competing deadlines.

Required

Demonstrated skill in organizing material and information in a systematic way so as to optimize efficiency and minimize duplication of effort.

Required

Ability to work as part of an executive team in a collaborative and collegial environment.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to work on site at UCLA's Campus 4 to 5 times per week.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E Young Drive East, Los Angeles CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.