Academic Personnel Analyst

ACAD HR ANL 2 (007714)

UCPath Position ID: 40080527

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1112312

Approved Date:

4/1/2026 11:54:53 AM

Date Last Edited:

4/1/2026 11:54:50 AM

Last Action Effective Date:

1/31/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

381200 - ACADEMIC PERSONNEL

Position Details

UCPath Position Number:

40080527

Position Description ID

165988

UC Payroll Title:

ACAD HR ANL 2 (007714)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40039495

Reports to Payroll Title:

ACAD HR MGR 2

UCPath Department Head Position Number:

40057953

Department Head Payroll Title:

ACAD HR MGR 3

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Provide personnel and analytical services  to the Assistant Vice Chancellor and Director of the Academic Personnel Office. The incumbent reviews and analyze academic personnel dossiers and supporting material for completeness and compliance with academic personnel policies. This position will be responsible for coordinating all communications for the Office of Academic Personnel (APO), receiving confidential materials, answering telephone calls, and meeting and directing visitors, as the initial point of contact for the office. This position coordinates office logistic services as needed.

Academic Dossier Management

Analyze academic dossiers for appointments, merit increases and promotion cases to ensure conformity with extensive policy guidelines of the UCLA CALL and the APM. (E)  Identify nonconformity to policy and procedures. Communicate and advise academic units to ensure appropriate submission of proposed actions, and re-submission or correction for non-compliance. (E)    Responsible for informing deans' offices of final outcome on personnel actions. (E)

55%

Administrative Support

Represent APO to the academic community through telephone communication. Route calls to the appropriate staff. Provide phone coverage for the main line and for the Assistant Vice Chancellor. (E)  Receive and coordinate a large volume of academic personnel cases for review from other University offices. (E)  Provide coverage to the Opus/Interfolio helpdesk, triage and answer questions as appropriate. (E)  File coversheets for completed and approved actions.Conduct initial and post-audit review of sabbatical and leave requests. (E)  Coordinate calendar and meetings requests for the Assistant Vice Chancellor and Director. (E)  Make travel arrangements within UCLA policy and process reimbursement of travel expenses for the Assistant Vice Chancellor and Director. (E)  Order equipment and supplies for the Academic Personnel Office (E)

35%

Academic Reports

Produce weekly reports for the Vice Chancellor, Assistant Vice Chancellor, and Director of Academic Personnel to assist with case management. (E)  Produce reports and manage the process of case assignment within the Academic Personnel Office. (E)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Working knowledge of the organizational structure of academic schools and department on the UCLA campus. 

Preferred

Working knowledge of Academic Personnel Policies and procedures as outlined in the APM and CALL.

Preferred

Demonstrated professional and proactive interpersonal skills to coordinate communications for a large academic service unit. 

Required

Demonstrated knowledge of UC Path

Preferred

Skill in handling extremely confidential materials with the utmost discretion and knowledge of confidentiality policies and practices.

Required

Excellent oral and written communication skills in the English language; demonstrated ability to communicate clearly, precisely and effectively. 

Required

Ability to work both independently and collaborate as part of team in an extremely detail oriented environment. Willingness to assume partial workload of other team members during absences.

Required

Excellent organization skills to efficiently organize materials and set priorities with frequent interruptions, conflicting deadlines and continuously changing workload

Required

Demonstrated skill in the use of spreadsheets (excel) software

Preferred

Demonstrated skill of Opus/Interfolio. 

Preferred

Ability to provide general hospitality, including catering and general meeting room set-up

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall, 3rd floor, Suite 3109

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.