Academic Human Resources Analyst 1 CX

ACAD HR ANL 1 CX (005389)

UCPath Position ID: 40163132

Position Description History/Status

Approved Date:

6/25/2026 6:49:03 PM

Date Last Edited:

6/25/2026 6:48:58 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1310D

Division:

L&S GENERAL                            

Department:

050000 - COLLEGE OFFICE OF THE DEANS

Position Details

UCPath Position Number:

40163132

Position Description ID

216622

UC Payroll Title:

ACAD HR ANL 1 CX (005389)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40054748

Reports to Payroll Title:

ACAD HR SUPV 2

UCPath Department Head Position Number:

40039885

Department Head Payroll Title:

SENIOR DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

This is a full-time limited appointment, designed to provide the opportunity to learn the full scope of University academic personnel in a variety of environments. The Academic Personnel Coordinator will receive initial training from the central College Academic Personnel Office and rotate through a variety of academic departments within assigned division in the College of Letters and Sciences (Life Sciences, Social Sciences, Physical Sciences, Humanities or Division of Undergraduate Education). The rotation through departments will be chosen for training and career growth and will be closely monitored by the Assistant Dean of Academic Personnel & Operations and the Manager of Academic Personnel for the College. Under close supervision, the incumbent will: work on assigned cases; projects; understanding and interpreting collective bargaining agreements; understanding the Academic Personnel Manual; and successfully complete appropriate training courses offered through Campus Human Resources. The incumbent will review and analyze dossiers for completeness and adherence to policy, update and maintain the Academic Personnel Database, compile faculty academic activities, honors, teaching and research information to update dossiers; maintain records of search committee decisions, participate in meetings, and gather information needed to carry out academic personnel policies in accordance with departmental goals. The selected candidate will gain valuable skills to be competitive for future career opportunities at UCLA.

The UCLA College of Letters and Science is the academic heart of the university.

We are home to more than three-quarters of UCLA’s undergraduates and four academic divisions: Humanities, Life Sciences, Physical Sciences and Social Sciences. A fifth division, Undergraduate Education, serves as the campus driver of excellence and innovation in the undergraduate experience.

Academic Personnel Transactions

Under close supervision, work on assigned tasks in one or more departments, to include:

 • Review and edit of dossiers prepared in the academic departments of College L&S for actions to appoint, promote and grant merit increases in all academic personnel series.

 • Analyze dossier content for weaknesses and omissions.

 • Analyze academic personnel records to determine eligibility for promotion, appraisals, merit increases, 5-year reviews, and 8-year limit reviews.

 • Record information in the Academic Personnel Database and OPUS/Interfolio accurately and to completion.

 • Receive and review electronic copies of personnel actions entered on the campus wide online payroll/personnel system.

 • Solicit information from faculty on activities, honors, teaching and research for inclusion in promotion dossiers.

 • Compile faculty dossiers. Set up and maintain reappointment/promotion files.

 • Make available applications files for review by departmental search committee members.

 • Maintain records of search committee decisions; participate in meetings, if necessary.

 • In consultation with DCISS, compile information and generate appropriate documentation required by foreign faculty to obtain the relevant entry visas for Temporary and Regular faculty positions, as well as visiting scholars/speakers.

 • Maintain electronic and paper files on apprentice personnel appointments.

 • Gather and analyze information needed to carry out academic personnel policies in accordance with departmental goals. Provide interpretation of policies and procedures as necessary or requested.

 • Compile, summarize, and analyze background materials for various meetings.

 • Compose correspondence, departmental directives, and analytical reports for Chair's signature.

 • Take all classes or training required for Academic Personnel, UCPath, OPUS, Interfolio, UC benefits, and visas.

55%

Training

At the end of the appointment, the Academic Personnel Coordinator should be able to demonstrate:

 • General knowledge of university academic personnel policies and procedures.

 • Knowledge of informational resources available on campus along with an ability to discern accuracy of information relayed.

 • General knowledge of dossier preparation and visa requirements.

 • Working knowledge of UCPath, OPUS, Interfolio and university benefits.

 • Payroll transactions, including analyzing/reviewing data for accuracy and working with other offices to resolve discrepancies.

 • Knowledge of University policy concerning confidentiality of records.

 • General knowledge of immigration regulations, tax treaties and tax withholding regulations.

30%

Operations Support

 • Provide support to the Front Desk Coordinator.

 • Other projects and duties as assigned by the Assistant Dean of Academic Personnel and the Academic Personnel Manager.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience/training

Required

Proficiency using MS Word, Excel, and Outlook

Required

Ability to prioritize job functions to meet deadlines, ensure smooth workflow and handle multiple tasks simultaneously and with equanimity

Required

Ability to compose, edit and proofread materials using proper grammar, syntax and punctuation

Required

Ability to communicate clearly and effectively

Required

Ability to maintain strict confidentiality and act on sensitive issues with tact and diplomacy

Required

Ability to establish and maintain cooperative working relationships with coworkers, faculty, all levels of campus and University administration and the general public

Required

Demonstrated analytical skills to review detailed work for critical inaccuracies

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

1312 Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.