Academic Human Resources Analyst 1

ACAD HR ANL 1 (007717)

UCPath Position ID: 41224333

Position Description History/Status

Approved Date:

2/10/2026 6:42:15 PM

Date Last Edited:

2/10/2026 6:42:11 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV

Department:

011500 - DEAN, SEAS

Position Details

UCPath Position Number:

41224333

Position Description ID

252229

UC Payroll Title:

ACAD HR ANL 1 (007717)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40053033

Reports to Payroll Title:

ACAD HR MGR 1

UCPath Department Head Position Number:

40052375

Department Head Payroll Title:

Associate Dean of Academic Personnel

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The UCLA Samueli School of Engineering (SEAS) is seeking a resourceful, organized, and service-oriented individual to serve as our Academic HR Analyst I. This position provides support to the School's academic personnel processes for our seven academic departments and associated Institutes. Under the direction of the Samueli Engineering Academic HR Manager I, the Academic HR Analyst I is responsible for providing data entry for ladder faculty academic personnel cases and annual updates in the Samueli School of Engineering. Incumbent uses appropriate systems to process personnel data entry and completing tasks for the various UCLA systems, including but not limited to: OPUS, Interfolio, Faculty 180, L&S Dossier.

The UCLA name in itself conjures up images of sun, palm trees and a bustling community of social and tech-driven activities. Of course we have those, but UCLA Samueli also more than holds its own in the traditional school ranking systems. In fact, we are consistently ranked in the top 10 among U.S. public engineering schools and are one of the top engineering programs in the world. In addition, the school’s master’s online program has been ranked No. 1 by U.S. News & World Report for three years running. UCLA Samueli has earned its place at the forefront of interdisciplinary research and education through the efforts of our students, faculty and alumni. We aim to educate next-generation leaders and innovators who will engineer positive change to improve humanity globally, developing scalable and accessible solutions with societal impacts

Academic Personnel Dossier Data Preparation Administration

1. Create faculty review actions in OPUS and Interfolio. 2. Create and maintain files, both electronic and paper, tracking the progress of each academic personnel action. 3. Maintain and update the dossier database record on all faculty members assuring that all data is correct. 4. Establish and maintain all employee files in accordance to University policies and procedures. 5. Assist in managing quality control assurance of support staff in dossier preparation, based on compliance with relevant UC, campus, and Samueli Engineering policies and procedures, as well as Samueli Engineering standards for best practices. 6. Organize review, revision and resubmission of dossier material to address weaknesses and omissions. Coordinate acquisition of additional materials from department staff and faculty for inclusion in dossiers prior to initial submission. 7. Work closely with Samueli Engineering staff and faculty administrators. 8. Oversee storage and protect access to all confidential paper and electronic academic personnel files, dossiers, and history records. Develop and maintain a calendar for meeting records retention and disposal regulations. Coordinate with SEASnet to appropriately secure and archive electronic records. 9. Use OPUS to monitor academic personnel actions. Generate case specific and aggregate reports from OPUS to benchmark productivity at the department and unit level. 10. Use OPUS and Interfolio to retrieve and review electronic records of personnel actions. Coordinate revision and resubmission of actions to correct errors and amend data. 11. Review and verify accuracy of the teaching records. Work with departmental staff to maintain departmental summary sheets for the Dean’s Office.

80%

Administrative Support

1. Collect departmental faculty relocation expense paperwork for new faculty and any necessary associated documentation. 2. Special projects assigned by the Director and/or Assistant Director to provide administrative support to the Dean or Associate Deans.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Preferred

2 years

Professional experience in academic personnel, human resources, administration, preferably within a higher education or public sector environment.

Preferred

1. Working knowledge of the UCLA CALL and communicating policy to administrators, faculty and staff.

Preferred

2. Working knowledge of OPUS/Interfolio and Life Sciences Dossier.

Preferred

3. Working knowledge of University Academic Personnel policies, procedures and systems including appointment, merit increase, hiring, selection.

Preferred

4. Skill in being sensitive to campus and school protocol in order to take appropriate action in implementing decisions and in consulting with other administrators.

Required

5. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels.

Required

6. Excellent organizational skills to establish and maintain efficient office systems with paper/electronic filing/record keeping systems.

Preferred

7. Skill in planning, organizing, and controlling annual and short-term projects.

Preferred

8. Ability to maintain confidentiality and to use discretion in responding to inquiries and dealing with sensitive information with tact and diplomacy.

Required

9. Good written, verbal, and editing skills.

Required

10. Interpersonal skills to effectively interact with faculty, staff, and other campus units in situations including those that are hostile and sensitive.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

3rd floor Boelter Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.