Academic Achievement Counselor 3

ACAD ACHIEVEMENT CNSLR 3 SV (004973)

UCPath Position ID: 40949854

Position Description History/Status

Approved Date:

7/24/2026 3:25:15 PM

Date Last Edited:

7/24/2026 3:25:12 PM

Last Action Effective Date:

11/27/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1311D

Division:

L&S UNDERGRADUATE EDUCATION            

Department:

052300 - ACADEMIC ADVANCEMENT PROGRAM

Position Details

UCPath Position Number:

40949854

Position Description ID

232775

UC Payroll Title:

ACAD ACHIEVEMENT CNSLR 3 SV (004973)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40067137

Reports to Payroll Title:

ACAD ACHIEVEMENT SUPV 2

UCPath Department Head Position Number:

40037833

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Academic Advancement Program provides innovative programs and services to undergraduates from diverse populations who have been historically underserved by higher education. AAP programs and services include peer learning, College counseling, mentoring, scholarships and research opportunities to support the academic success, retention and graduation of the program's students. AAP is part of the Division of Undergraduate Education within the UCLA College.

The Academic Counselor provides individual and group counseling to AAP undergraduate students in the areas of academic, social, personal, and resource advising. Major responsibilities of the Academic Counselor in addition to the academic advising include: being a team leader and mentor to student peer counselors, conduct student assessments, participate in the development, management, and evaluation of AAP counseling and student service programs, participate in outreach activities and evaluate student petitions and determine decisions. Will also serve as an AAP liaison to assigned campus programs, Diversity initiatives, and community organizations that work with the AAP student population. Participate in Freshmen and Transfer Summer Program (F/TSP) by providing advising and academic programing to entering students. This position reports to the AAP Director for Counseling. 

Autonomy and level of responsibility are commensurate to the position. Independently prioritize goals, identify problems, develop solutions, and complete tasks following AAP, UCLA College and University policies and procedures and program expectations. Make independent decisions both within and outside of established guidelines. Independently assume managerial and programmatic duties associated with special programs under their purview. Reports to the AAP Director and Senior Director of Counseling, with special assignments from the AAP Director. Work and results are reviewed by the AAP Director and Senior Director of Counseling.

The Academic Advancement Program (AAP), a multiracial program, represents the best of what United States society aspires to: access, equity, opportunity, and excellence. AAP has a three key goals:

To create and administer innovative academic programs for students from first-generation and/or low-income backgrounds, and/or students who have been educationally underserved in higher education;

To provide academic support for a diverse population of undergraduate students in their pursuit of academic excellence;

To promote UCLA access and academic success for high school and community college students across the State’s increasingly diverse populations.

AAP programs and services are linked together by an underlying belief that all AAP students have earned their academic right to be at UCLA and have demonstrated the academic potential to excel at, and graduate from, UCLA. Our mission is carried out in a coordinated and integrated manner by a professional and para-professional student staff who share in a common vision and sense of purpose. Our programs and services are proactive rather than reactive, comprehensive rather than fragmented, and oriented toward furthering the long-term academic and personal growth of AAP students – rather than merely solving or mitigating immediate problems. Moreover, AAP encourages and promotes academic achievement and excellence by providing students with:

peer learning (tutoring)

academic programs

academic, personal, and career counseling

graduate and professional school mentoring

scholarships

research opportunities and stipends

opportunities to participate in innovative science programs

and a computer lounge

Counseling

A1. Counsel AAP students regarding academic options and alternatives. Explain, interpret and advise on University, College, and major requirements. (Essential)

A2. Process student petitions and make decisions, both independently and in consultation with other staff, on behalf of the College. Act on requests for exceptions to rules and policies using established and uniform guidelines. (Essential)

A3. Participate in college and university committees. (Essential)

A3. Participate, as assigned, in the College's advising program for first year students, First Year Scholars Program (FYSP) and/or the reentry program, Bruin Readmission Program (BRP) that align with campus target student population.

A4. Maintain concise and accurate records of each student contact in Counselor Desktop. (Essential)

A5. Analyze academic records of students and determine appropriate advising and academic action. (Essential)

A6. Evaluate student applications for readmission to UCLA, advise per readmission policies and determine appropriate action. (Essential)

A7. Respond, on behalf of the College, to inquiries from students and parents regarding complex academic and related issues. (Essential)

A8. Provide College drop-in advising to assigned programs or specific student populations. (i.e. REACH, CPO, etc.). (Essential)

A9. Conduct workshops and discussion groups for specific groups of students including those in F/TSP (Freshman/Transfer Summer Program). (Essential)

A10. Outreach and follow-up on individual student cases and make referrals when appropriate. (Essential)

A11. Provide information and support to students to assist in their adjustment to the University environment. (Essential)

A12. Mentor student peer counselors, as assigned. (Essential)

60%

Program Development and Administration

B1. Develop and administer additional counseling projects, assignments and events for AAP undergraduate students, including participation in a variety of office committees, student workshops and maintenance of programs. (Essential)

B2. Participate in designated College committees' and complete all associated petition processing and academic record updates. (Essential)

B3. Attend and participate in AAP meetings and committees. (Essential)

B4. Maintain coordination and communication with other offices required for completion of assigned responsibilities. (Essential)

B5. Speak at events offered by other campus offices representing AAP and AAP Counseling. (Essential)

B6. Outreach and collaborate with other offices, departments, and organizations (i.e. College Academic Counseling, Undergraduate Education Information Technology (UIT), Counseling and Psychological Services (CAPS), Honors, Summer Sessions, Academic Senate, Undergraduate Admissions, Bruin Resource Center, New Student and Transition Programs, Center for Community Engagement, Career Center, Center for Accessible Education (CAE), Dean of Students, Registrars, Residential Life, and Financial Aid). (Essential)

25%

AAP Liaison to Special Programs

C1. Serve as the AAP Counseling representative and liaison to other campus and student programs as assigned by the AAP Associate Director for Counseling and Assistant Director for Counseling. (Essential)

C2. Attend meetings for special programs and provide expertise on student participation, academic programs and policies. (Essential)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent experience/training

Required

Or

Master's Degree

in related area or equivalent experience/training

Preferred

One year

Of academic advising experience

Required

Demonstrated skills and experience to effectively counsel and advise students with professional, academic and/or personal questions and concerns. Skill in working independently and following through on duties with minimal supervision.

Required

Detailed knowledge of University and College academic rules, regulations, policies and procedures. Detailed knowledge of AAP program rules, regulations, policies and procedures. Detailed knowledge of campus and community resources for students.

Preferred

Demonstrated skill in problem solving and generating alternatives in order to improve operational processes. Ability to organize and conduct group presentations to provide information and explain policies and procedures to various constituencies. Skill in speaking with persons of various cultural, social economic and educational backgrounds.

Required

Skill in setting priorities that accurately reflect the relative importance of assigned projects and responsibilities. Ability to establish and promote cooperative working relationships. Skill in writing grammatically correct, concise, and logical reports, correspondence, and proposals.

Required

Skill in using standard office applications (e.g. Microsoft Word, Excel, Outlook, Zoom and Slack ) and the Internet. Adaptability regarding the use of office internal soft ware and web-based applications.

Required

Skill in interacting diplomatically and effectively with representatives from other academic units/institutions. Skill in evaluating information and policies according to criteria established by the Associate Director for Counseling.

Required

Ability to use discretion, sound judgment and tact in dealing with confidential materials and information.

Required

Supervisory skills to hire, train, develop and evaluate performance of subordinates to elicit high degree of professionalism and performance.

Required

Working knowledge or ability to use UCLA's online academic student information system (OASIS), Counselor Desktop, and other online systems used for academic advising/counseling.

Preferred

Demonstrated skills and experience to counsel and advise effectively students within those special programs discretely administered by the counselor.

Required

Detailed knowledge of academic rules, regulations, policies and procedures required for those programs discretely administered by the counselor. Ability to develop, manage, and assess independently all individual programs under the purview of the counselor.

Required

Skill in representing to the campus and community, in advocating for, and in serving as a resource regarding, those programs managed uniquely by the counselor. Ability to prepare reports, correspondence, and statistics regarding assigned programs. Must be able to maintain a regular schedule and on-time attendance. May need to work on weekends or evenings as needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

1241 Campbell Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.