Learning Specialist

ACAD ACHIEVEMENT CNSLR 3 SV (004973)

UCPath Position ID: 40163649

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133208

Approved Date:

7/6/2026 3:46:00 PM

Date Last Edited:

7/6/2026 3:45:56 PM

Last Action Effective Date:

1/22/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1150O

Organization:

UNIVERSITY CONSORTIUM OF SCHOOLS       

Division Code:

1151D

Division:

UNIVERSITY CONSORTIUM OF SCHOOLS DIV   

Department:

380700 - GEFFEN ACADEMY AT UCLA

Position Details

UCPath Position Number:

40163649

Position Description ID

167081

UC Payroll Title:

ACAD ACHIEVEMENT CNSLR 3 SV (004973)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41175118

Reports to Payroll Title:

ACAD ACHIEVEMENT SUPV 2

UCPath Department Head Position Number:

41011493

Department Head Payroll Title:

#N/A

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Geffen Academy at UCLA is seeking a Learning Specialist who works closely with students, educators, parents/guardians, and administrators to support students with diverse learning needs, ensuring all students experience access to success in their classrooms. The Learning Specialist, under the direction of the Manager of Student Counseling and Learning Services, oversees a caseload of students with individual learning needs. This includes, but is not limited to: updating and maintaining records for students with Student Support Plans; providing executive function coaching, study skills instruction; and course work support; and meeting and communicating with families Additionally, the Learning Specialist collaborates with and assists educators in implementing effective research-based strategies, differentiated instruction, and the implementation of accommodations for students.

The Learning Specialist is an integral member of the Student Support Team along with the school's Deans of Students, Academic Deans, and School Counselors.

Geffen Academy at UCLA is a university-affiliated school for students in grades 6-12. We value academic depth and inspiration within a humane educational environment. Our community is guided by principles of diversity, equity, and inclusion. Geffen Academy students are encouraged to be questioners, analysts, and presenters, who are creative, collaborative, and active young adults. Our students practice their skills, competencies, and relationships with deliberation. Geffen Academy graduates believe that knowledge is beautiful, transformative, and relevant to one’s life and civic responsibility in a global community.

Learning Specialist

 • Responsible for the improvement and continuation of best teaching practices and learning support processes for students with identified learning needs through educator consultation, program development, and professional development.

 • Advise families, students, and educators on the implementation of student support/accommodation plans for students with documented learning needs; ensure students are receiving appropriate accommodations.

 • Independently manage the caseload of the office by meeting regularly with students with learning needs, to improve academic functioning.

 • Responsible for the decision-making for intervention development for both middle school and upper school students in individual and group settings.

 • Expand the Learning Specialist's role in the Academic Lab program by creating small group intervention that focuses on skill building for students in the areas of executive functioning, study skills, time management, work completion, assessment preparation, and scheduling.

 • Independently direct  educators in the implementation of accommodations, differentiation practices, and scaffolding methods through student observation and review of records.

 • Lead professional development and educator team meetings while also maintaining regular communication with educators.

 • Work with educators in classrooms to help them adjust to the learning plans, enrich curricular approaches and improve pedagogy.

 • Represent the Learning Specialist Office in student support team meetings to review individual students' needs and progress; provide consultation regarding students with learning profiles.

 • Coordinate the provision of testing accommodations with educators, including school wide testing (finals).

 • Oversee the coordination and monitoring of BruinCorp and Study Hall as an intervention for individual students in the LSO.

 • Assist the Registrar and Divisional Directors with the placement of students in class sections.

 • Observe students displaying academic or behavioral difficulties to assess their learning strengths and challenges.

 • Inform academic support recommendations such as points of growth as well as offer direction to classroom educators.

 • Independently compose and disseminate feedback regarding student progress and next steps in the student support process to stakeholders: students, parents/guardians, Educators, coaches, counselors, and the Manager of Counseling and Learning Services.

 • Execute administrative duties for programming and documentation purposes as needed.

 • Uphold and enhance the Geffen Academy mission, vision, and values, and aid in the creation of an inclusive and supportive culture around learning and diversity.

 • Be up-to-date on current research and best practices, and innovative methods in learning, differentiation, and teaching, be well-versed with the language around learning needs, diverse learners, and public and independent school policies around diverse learners.

 • Encourage and cultivate a mindset of openness and support for diverse learners through the provision of educational materials, resources, and scholarly research/literature around inclusive learning environments that help educators, students, and families understand a myriad of learning differences.

 • Communicate clearly, persuasively, and professionally with all school constituents; regularly update students, parents, and educators with student needs, progress, and notes.

 • Risk Management: Perform assessments of cases and notify supervisor of high-risk cases that may require additional reporting and management.

 • Facilitate training and present to educators. Create and/or implement flowcharts, communication processes and workflows that ensure clear communication and expectations to stakeholders.

 • In supervisor’s absence, act as the point of contact for the Learning Specialist Office duties, responsibilities, and functioning.

60%

Development and Management of Records & Compliance

 • Primary point of contact for families and students for implementation of policies that make academic accommodations and student support accessible.

 • Manage the documentation and recordkeeping of the Learning Specialist Office caseload through the development of Student Support Plans, requiring specific expertise in academic intervention in the areas of reading, writing, math, and world languages.

 • Lead Student Support Plan meetings with families to review recommended accommodations and integrate the family into the Learning Specialist Office. This includes, but isn’t limited to introductory student meetings, notifying students’ educators of the Student Support Plan and offering consultation, scheduling recurring student meetings, sharing progress updates with parents, overseeing the effective implementation of the Student Support Plan with all stakeholders, and updating student records. Work effectively with families who have students with specific and diverse needs, while still maintaining a large caseload of students overall.

 • Utilize expert analytical skills to independently develop SSPs from psychoeducational reports, neuropsychological reports, IEPs, 504 plans, and other documents.

 • Interface with private specialists, public agencies, and in-school entities (educators, parents, and students)  to coordinate and maintain students’ access to education

 • Synthesize information within the reports noted above to determine how to implement accommodations and ensure effective roll out to all stakeholders.

 • Audit electronic records to ensure documentation is up to date and compliant with handbook policies.

 • Manage electronic records across multiple platforms (blackbaud, BOX, etc)

 • Organize, update, and maintain sensitive student records. Including but not limited to: updating permissions assigned to digitally-accessible records, reviewing physical and digital filing systems, and requesting updated documentation as needed.

 • Notify and provide access for stakeholders (educators, parents, students, coaches, etc) when a student has a new or updated Student Support Plan.

 • Maintain confidential student records and keep accurate documentation of sessions, meetings, and other communications appropriate to ethical and professional standards. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to ensure data integrity.

40%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Education; psychology; special education; or closely related field

Required

And

Master's Degree

Education; special education; or closely related field

Preferred

3 to 5 years'

experience as a special education teacher or learning specialist in a secondary school environment.

Required

Strong interpersonal, communication and service skills with an emphasis on patience and professionalism.

Required

Organized, flexible, adaptable, and able to contend with complexity and nuance.

Required

Ability to work effectively with students, educators, parents/guardians, and school administration.

Required

A proactive individual that inspires collaboration among colleagues and is inclusive.

Required

Ability to prioritize work and juggle many projects at once.

Required

Experience working with data and generating database reports, and strong proficiency with Google Docs and Microsoft Office.

Required

Highly knowledgeable of current research and best practices, in child development, innovative methods in curriculum development, differentiated instruction, and be well-versed with the language around learning needs/ diverse learners.

Required

Knowledge of public and independent school policies around diverse learners and ability to abide by FERPA regulations. Knowledge of federal, state, and local requirements for access, health, confidentiality, and safety; legal issues governing the delivery of counseling and learning services.

Required

Committed to professional development in all areas related to learning, curriculum and leadership.

Required

Insightful understanding of effective teaching methods for different learning styles and aptitudes.

Required

Ability to effectively and systematically anticipate student and family needs with efficacy and professionalism through excellent documentation and management of records.

Required

Skills and decision making in the development of Student Support Plan requires this individual to be able to understand neurodiverse learners and create learning plans to support them individually.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

11000 Kinross Avenue, Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.