INFO SYS ANL 5

Job Description

Organization Details

Business Unit (Location):

DVCMP

Branch:

UC Davis Campus

Division Name:

UC Davis School of Medicine

Department Name:

MED:Public Health Sciences

Department Code:

049030

Position Details

Job Description Number

231535

UCPath Position Number

41140065

UC Job Title:

INFO SYS ANL 5

UC Job Code:

000500

Working Title:

Chief Data Officer

CT Job Family:

Information Technology

CT Job Function:

Information Systems

Classified Indicator Descr (Pers Prog):

MSP

Salary Grade:

Grade 26

Job FLSA Status:

Exempt

Employee Class (Appt Type):

1 - Staff: Contract

Union Code (Collective Bargaining Unit):

99 - Non-Represented (PPSM)

ERC (Empl Rels Code):

Supervisor, Not Confidential

Supervisory Responsibilities

Does this position supervise employees?

Yes

All state staff- 2 direct reports. One of the managers that reports to this position has 9 reports making this a total of a team of 11 that reports directly or indirectly to the position.

11

Direct

This Position Reports To

Reports to UCPath Position Number:

40252738

JOB SUMMARY

Job Summary

Under the supervision of UC Davis and through the direction of the California Department of Public Health (CDPH) Assistant Public Health Officer, this position serves as the Chief Data Officer (CDO) for CDPH and is responsible for overseeing CDPH’s data strategy, data governance, and data compliance and protection requirements to enable public health programs and partners to have quicker and more accurate data for more meaningful data driven decisions that advance health equity. The CDO is responsible for working closely with CDPH’s IT Services Division (ITSD), Chief Information Officer (CIO), and Chief Technology Innovation Officer (CTIO) to co-lead  the modernization of current public health data and surveillance systems at CDPH in service of more meaningful and actionable data that supports public health goals. 

The CDPH CDO oversees the Division of Data Strategy and Governance (a team of about 11 FTE) and, in collaboration with executive leaders across CDPH, is responsible for establishing a data governance structure; fostering and promoting a culture of data use by enabling and encouraging programs to share data to collaborate on common issues and related programs; and employing and analyzing operational data to improve program performance. The CDO shepherds statewide public health efforts to streamline data access, modernize data management and services, and accelerate effective use of data in decision making. This position ensures that these activities and efforts align with CDPH's goals for its programs and leads the development and implementation of enterprise-wide data management policies, practices, and standards for CDPH. The CDO serves as a liaison to the Center for Data Insight and Innovation (CDII) and collaborates with CDOs from other state and federal agencies.

In collaboration with CDPH’s CIO and CTIO, this position will co-lead CDPH’s public health data modernization and transformation work while facilitating the execution of multiple grant and funding deliverables (see addendum) related to data modernization. This includes but is not limited to: creating value through data optimization and acquisition; envisioning data-enabled strategies; developing, implementing, and updating a data strategy and roadmap; enabling all forms of business outcomes through analytics; establishing data analytics and policy governance; and aligning with enterprise information and technology strategies and policy and with relevant regulatory, legal, and ethical mandates.

Department Overview

The Department of Public Health Sciences (PHS) is a large complex research, teaching, and clinical department that is part of the UC Davis School of Medicine and UC Davis Health. The mission of the Department is to improve the health of the population using approaches based in epidemiology, biostatistics, economics, and behavioral science through research, educational programs, clinical programs, public service, and policy development. . At UC Davis, we are solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within every challenge we take on and we do not just maintain - we improve.

At UC Davis, we are solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within every challenge we take on and we do not just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and Strategic Vision for research and education, and our latest efforts to outgrow the expected. 

One of the core capabilities of governmental public health is the collection of accurate, complete, meaningful, timely, and high-quality data to guide research, federal, state, and local public health planning, policies, and data driven decision-making to improve population health.

Department Specific Job Scope

There is a list of deliverables that also need to be included in the job expectations and posting.

35%

Lead the Development, Implementation, and Alignment of Data

 • Develops data strategy practices that advances health equity and assures the ongoing relevance of CDPH’s data strategy in association with Local Health Departments and stakeholders.

 • In collaboration CDPH’s IT Services Division (ITSD), directs and oversees the development of short and long-term enterprise data projects.

 • Fosters and promotes a culture of data use and data driven decision making by enabling and encouraging programs and government agencies to share data to collaborate on common issues and related programs.

 • Develops, establishes, and maintains a data governance program to develop, implement, and align data standards, policies, and procedures.

 • Develops and implements master data management (MDM) policies to effectively control CDPH’s master data. Identifies CDPH’s master data and establishes a standard definition for business-critical data that is shared across the enterprise and collectively represents an authoritative source of master data.

 • Directs and oversees the development of short and long-term analytical and interpretive projects involving a wide range of program policy and oversight issues.

 • Directs and oversees the development of short and long-term strategic plans for data modernization projects including a wide range of technology and innovation issues such as use of data cloud architecture, structured and unstructured data asset linkage, data file storage and manipulation, data asset inventory, appropriate role-based access, data transfer and sharing, and internal and external publication.

 • Pursues the implementation of these plans in partnership with ITSD and CDPH Centers and Offices.

 • In collaboration with ITSD, leads the development of methodologies and standards for technology advancement and objectives, through rigorous research throughout the Department, such as data intake and automation, data architecture, data cleaning methodologies, surveys (internal and external), disaster mitigation and recovery, quasi-experiments, machine learning, geographic information system (GIS) and other modeling, and dashboard production.

30%

Develop and Navigate Policies, Practices and Procedures

• Provides guidance to CDPH senior leadership regarding enterprise-wide data governance and data strategy.

 • Leads development of policies or statutory changes to enable modernization or enhancement of data sharing capabilities.

 • Develops policies and practices on complex and politically sensitive data curation issues through:

  (1) initiating external & internal program evaluations.

  (2) working with interdisciplinary stakeholders including internal department customers, contractors, and other state entities

  (3) developing new legislative language and coordinates bill analysis to determine the department's position on legislative proposals that affect CDPH program data.

  (4) lead development of policies or statutory changes to enable modernization or enhancement of data sharing capabilities.

 • Represents the department and complies with independent audits as necessary.

 • Leads internal regulatory and compliance programs pertaining to data-related assets.

 • In collaboration with CDPH’s Office of Compliance, ensures the performance of internal audits of data assets and processes, as appropriate.

 • Formulates, analyzes, and makes recommendations on the impact of data-related legislation and plans for its implementation under the direction of State, departmental and other applicable government policies, and regulations.

 • In collaboration with ITSD, formulates, analyzes, and makes recommendations on the impact of data related technology, international standards, and technology policy, reflecting the latest trends and changes occurring throughout the government and private sectors as it applies to data, data management, and data analytics.

15%

Develop Standards for Data Use, Quality, and Integrity

 • Oversees the availability, usability, quality, and integrity of CDPH’s enterprise-wide data in coordination with the CDPH Information Security Office (ISO) and the Privacy and Security Office.

 • Assures the deployment and management of data quality monitoring practices.

 • In coordination with the CDPH CIO, oversees the integration and staging of data, and development and maintenance of data lakes, data warehouse and data marts, for appropriate use throughout CDPH.

 • Partners with the CIO and CTIO to scan the horizon for emerging management tools, skills, techniques, and technologies as it applies to data, data management, and data analytics.

 • Collaborates with the ISO to identify security and risk implications for data assets.

 • Creates and expands open data offerings to enable better government and public health services.

 • Participates in the development of methodologies and standards for technology advancement for automated processes for the department, such as data storage and transfers, data cleaning, surveys of licensees and evacuees during disasters, GIS and other mapping, and dashboard production.

 • Develops and implements data integration, linkage, curation, modeling, analysis, inference, exploration, and for the outcomes-based utilization of the Department’s data assets.

10%

CDPH Representative to Stakeholders

  • Establishes and maintains positive relationships with Department management, executive staff, and other key stakeholders.

 • Resolves critical issues with customers and stakeholders.

 • Drives effective communications across the enterprise and promotes consistency, transparency, and a unified message.

 • Participates in the following governance domains: business strategy and planning, management and financial reporting, enterprise architecture, information technology strategy and planning, and risk and compliance, which includes participating in other governance forums where the CDO's input is desired.

 • Collaborates with stakeholders to develop and implement data accessibility and management policies, that provide operations guidance to ensure the availability, usability, quality, integrity, and security of data assets.

 • Represents the CDPH regarding the data governance program with the California Department of Finance, California Department of Technology, California Health and Human Services Agency, the Center for Data Insights and Innovation, and California Government Operations Agency.

 • Establishes and maintains positive relationships with external stakeholders, such as Local Health Departments, vendors, trade groups, and other organizations to ensure awareness of changes to the IT and data landscape and public health sector and health care industry.

 • Represent CDPH at local, state, national, and international forums dealing with public health data strategy, data modernization, and informatics.

 • Testifies before committees, control agencies, and governmental review boards.

 • Develops and maintains statistical reports to meet external reporting requirements in accordance with state regulation and policies.

10%

Administration

 • Supervises, plans, organizes, and directs the activities of staff within the Division of Data Strategy and Governance.

 • Provides general administrative direction concerning assignments.

 • Manages staff in performing enterprise data management.

 • Evaluates the performance of staff to ensure acceptable job performance.

 • Assigns projects and delegates responsibilities as needed; monitors and evaluates the performance of staff. Coordinates, reviews, and approves all section administrative matters including, but not limited to, personnel actions, contracts, budgets, training plans, and purchase requests.

 • Employs approved methods to recognize and promote exceptional individual performance and teamwork. 

•

Performs other duties as assigned

•

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

•

Complies with all policies and standards

•

Percentages of time allocated to functions are a guideline only. Individual assignments and time actually worked in each functional area may vary based on the department’s operational needs.

QUALIFICATIONS

Licenses and Certifications

Specific certifications, licenses, and/or documented experiences in systems, environments, languages, and databases preferred (e.g., Environments: Epic EHR, SSMS, SQL Reporting Engine, Jupyter, Azure, Power BI, Tableau; Languages: SQL, Python, DAX, VB; Databases: SQL Server, Snowflake, Postgres, MS Access.

Other types of Certifications: Clarity Data Model, Reporting Workbench Report Writing and Administration, ITIL Foundations - PeopleCert License; ITIL Intermediate Certificate in Service Operation License).

Education

Bachelor's degree and / or equivalent experience / training.

Formal degree(s) or training in business or healthcare administration, computer science, data science, information science, public health or related field, or equivalent work experience.

Work Experience

Minimum of five years of work experience in relevant field(s) such as public health, epidemiology, data science, informatics, business or healthcare administration, healthcare, computer science, information technology, or information science.

Ten or more years of work experience, ideally in business, public health, healthcare, legal, financial, data, and/or information management — preferably with at least one year at or near the executive level.

Five or more years of progressive leadership experience in leading cross-functional teams operating and influencing effectively across teams or across an organization and within complex contexts.

Experience with developing frameworks for data, information, and/or analytics governance.

Experience in public health and/or public health data.

Experience working for or with governmental organizations.

Knowledge, Skills, and Abilities (KSA)

Excellent oral and written communication skills, including the ability to explain concepts and technologies to program leaders, and program concepts to technologists.

Knowledge and skills with strategic planning and execution, and policy development and maintenance.

Executive level judgment, analytical ability, problem-solving and decision-making skills, conflict management skills, and interpersonal skills.

Ability to develop and implement strategic programs and policies pertaining to data quality, interoperability, and risk management.

Knowledge and experience with open-source data, data management, data quality, and enterprise architecture.

Knowledge and ability to integrate complex, cross-program processes and information strategies; develop road maps for complex endeavors; develop and/or employ maturity models; and design strategic metrics and scorecards.

Conditions of Employment

This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

X

N/A

Smoke Free Work Environment

The Smoke and Tobacco Free Environment policy is intended to provide a healthier safer, and more productive work and learning environment for the entire UC Community.  The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.  https://ucdasvispolicy.ellucid.com/documents/view/271

Principles of Community

UC Davis is a diverse community comprised of individuals having many perspectives and identities.  We come from a multitude of backgrounds and experiences, with distinct needs and goals.  We recognize that to create an inclusive and intellectually vibrant community, we must understand and value both our individual differences and our common ground.  The UC Davis Principles of Community is an aspirational statement that embodies this commitment and reflects the ideals we seek to uphold.  https://diversity.ucdavis.edu/principles-community

Work Environment

CDPH has district offices located throughout the state, the Employee’s headquarters location may be designated based on their primary residence

Must be able to occasionally travel to CDPH’s larger district offices, such as those located in Sacramento, Richmond or Los Angeles

Must be able to work occasional overtime

Must be able to to travel within CA as required

Performs Work Outdoors More than 50% of Time:

No

PHYSICAL, ENVIRONMENTAL, AND MENTAL (PEM) REQUIREMENTS

Occupational Category

Occupational Category:

Administrative

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-25 Lbs

X

Lifting/Carrying 26-50 lbs

X

Lifting/Carrying over 50 lbs

X

Pushing/Pulling 0-25 Lbs

X

Pushing/Pulling 26-50 lbs

X

Pushing/Pulling over 50 lbs

X

Bending/Stooping

X

Squatting/Kneeling

X

Twisting

X

Climbing (e.g., stairs or ladders)

X

Reaching overhead

X

Keyboard use/repetitive motion

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Extreme Temperatures

X

Uneven Surfaces or Elevations

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical skills

X

Constant Interaction

X

Customer/Patient Contact

X

Multiple Concurrent Tasks

X

X

Tasks involve no exposure to blood, body fluids or tissues.

UCDH Additional Expectations

All supervisors and managers are responsible for actively supporting and implementing the UCD/UCDH Affirmative Action Program by demonstrating efforts to diversify staff in all selection and promotional opportunities; communicating program objectives to staff; establishing and maintaining a bias-free work environment; and providing opportunities for staff to obtain further training and expertise which will enhance the likelihood of upward mobility. Non-supervisory staff are also responsible for demonstrating their commitment to the Affirmative Action Program. A measure of this commitment is gaining knowledge and increasing sensitivity to the program itself and participating in activities which support the total diversity and affirmative action goals of UCDH.

This position's additional responsibility, if applicable, to the Affirmative Action Program is

Effective communication is essential in the Health System environment. Each employee shall develop and foster open lines of communication both within her/his department and throughout the Health System as deemed appropriate and necessary.

This position’s additional responsibility, if applicable, to promoting Effective Communication is

Other Expectations

Data Strategy

• Help CDPH identify where we are within a data maturity model and determine areas for prioritized focused development.

• Oversee updates and additions to CDPH’s current data strategy to ensure alignment with business goals, including:

o Building upon the work done for IT and Data Modernization under Future of Public Health, facilitate the enterprise-wide vision and goals for data modernization, incorporating services and resources available from CDC, other health departments, public health, health care, and city/county/state governmental stakeholders.

• Develop a roadmap to visualize how CDPH is setting up and supporting a new public health data infrastructure.

• In collaboration with the CDPH CTIO and CIO, create a unified perspective of departmentwide data modernization efforts under various centers and offices, using various funding sources.

Data Inventory and Landscape

• Develop and execute a plan for prioritizing elements of a department-wide data dictionary, data display, and data sharing standards.

• Oversee the development of a comprehensive inventory of current data sources and datasets, conducting an analysis of incentives and barriers to standards adoption, assessing current state public health data quality, and prioritizing resources.

• Develop and maintain a landscape analysis of major data initiatives affecting CDPH that includes, but are not limited to, the following CalHHSA initiatives:

o Research Data Hub

o Common Application (for research requests)

o Data Exchange Framework

o Person Matching Project

o Data Disaggregation Guidelines

o Data Standards Community

o Data Subcommittee

• Develop a baseline tool and repository that includes: data sources, data sets, data in the CalHHSA Open Data Portal, data standards, data products (reports, dashboards, SFTP files)

Data Governance

• Develop and oversee an enterprise-wide data governance framework and structure for departmental data governance that empowers teams and leaders to increase accountability; establishes clear communications; establishes data standards, policies, and procedures; manages change and risks; and enforces compliance with legal mandates and other requirements.

o Provide oversight for relevant sub-committees, taskforces, and workgroups to develop common definitions, nomenclature, and standards for all programs and stakeholders to align upon and follow.

o Coordinate and align data dictionaries (or data biographies-more inclusive product) across CDPH programs

Data Architecture and Quality

• In collaboration with IT Services Division (ITSD), design the organization's data architecture, ensuring scalability, interoperability, and integration across systems.

• Conduct a needs and assets assessment and develop recommendations for the analytics workspace, considering prior analyses.

• Develop enterprise information management principles, policies and programs for stewardship, advocacy and custodianship of data and analytics, in concert with legal, information security, and corporate risk and compliance offices.

• Establish the governance of data and algorithms used for analysis, analytical applications and automated decision making.